AEO
Sr Coordinator - Creative Visual Design Production
AEO, Cheswick, Pennsylvania, United States
POSITION TITLE
Sr. Coordinator - Visual Creative Design - Production
REPORTS TO Sr. Manager - Visual Creative Design Aerie and OFFLINE
SUPERVISES N/A
GRADE N/A
PURPOSE Responsible for overseeing the production of all three-dimensional components for Aerie and OFFLINE, encompassing seasonal, evergreen, and flagship-related elements, as well as custom installations. Ensure that all items strictly adhere to highly detailed specifications, execute precisely to preapproved samples, and are delivered within established timelines and budgetary constraints.
RESPONSIBILITIES
Attend floorset-related meetings to gain a comprehensive understanding of the elements and fixtures needed.
Adhere to production timelines to ensure we are on target for deadlines and hit all in-store delivery dates.
Communicate clearly and effectively with all vendors to set expectations, holding them accountable for quality control of items.
Become a STAR database expert to create comprehensive store distro lists and kits.
Assign element codes to items, approve box labels and provide all distros to vendors.
Monitor all current active items and ensure we are always in stock for store ordering.
Write all purchase orders and assist in budget management with the supervisor.
Serve as the main point of contact for vendor communication regarding project and element specifics.
Manage vendor relationships for the warehousing of creative elements. Monitor hold order reports and inventory levels, initiating replenishment as necessary.
Ensure accurate management of material lists for grand openings and New Store Openings (NSOs), incorporating all store-specific requirements.
Collaborate closely with the visual production team to communicate upcoming element deliveries. This encompasses new store details, delivery timelines, required quantities, and any corresponding Visual Merchandising (VSM) updates.
Review and approve seasonal element lists, including Prop and Element guides, and any other communication related to fixture deliveries for accuracy.
Partner with the Creative Visual Design and Marketing teams on seasonal conceptual development of element materials to capture best in class techniques and execution.
Create applicable renderings of 3d designs to allow for clear understanding of project details and needs.
Assist in managing install needs for Flagship and other related projects as assigned.
Ensure a complete understanding of brand requirements and expectations by attending weekly meetings related to store design and fixtures.
Summarize all meetings and share outcomes and next steps with all CFT parties for full transparency; proactively communicate risks and offer solutions.
Travel for warehousing site visits, NSO’s and other special projects as needed.
QUALIFICATIONS
Proven experience in project management, including sourcing and negotiation.
Ability to multi-task projects with equal priority, anticipate issues and provide creative solutions.
Strong prioritizing, interpersonal, problem solving & planning skills.
Professional, detail oriented, innovative, positive team player with high standards and a strong work ethic.
Excellent communication skills, in both personal interactions and through document creation for stores.
Proficient in Adobe InDesign, Photoshop, Illustrator and Sketch up.
Graphic Design and retail store experience preferred.
PAY / BENEFITS INFORMATION
Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click here.
AEO may also provide discretionary bonuses and other incentives at its discretion.
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REPORTS TO Sr. Manager - Visual Creative Design Aerie and OFFLINE
SUPERVISES N/A
GRADE N/A
PURPOSE Responsible for overseeing the production of all three-dimensional components for Aerie and OFFLINE, encompassing seasonal, evergreen, and flagship-related elements, as well as custom installations. Ensure that all items strictly adhere to highly detailed specifications, execute precisely to preapproved samples, and are delivered within established timelines and budgetary constraints.
RESPONSIBILITIES
Attend floorset-related meetings to gain a comprehensive understanding of the elements and fixtures needed.
Adhere to production timelines to ensure we are on target for deadlines and hit all in-store delivery dates.
Communicate clearly and effectively with all vendors to set expectations, holding them accountable for quality control of items.
Become a STAR database expert to create comprehensive store distro lists and kits.
Assign element codes to items, approve box labels and provide all distros to vendors.
Monitor all current active items and ensure we are always in stock for store ordering.
Write all purchase orders and assist in budget management with the supervisor.
Serve as the main point of contact for vendor communication regarding project and element specifics.
Manage vendor relationships for the warehousing of creative elements. Monitor hold order reports and inventory levels, initiating replenishment as necessary.
Ensure accurate management of material lists for grand openings and New Store Openings (NSOs), incorporating all store-specific requirements.
Collaborate closely with the visual production team to communicate upcoming element deliveries. This encompasses new store details, delivery timelines, required quantities, and any corresponding Visual Merchandising (VSM) updates.
Review and approve seasonal element lists, including Prop and Element guides, and any other communication related to fixture deliveries for accuracy.
Partner with the Creative Visual Design and Marketing teams on seasonal conceptual development of element materials to capture best in class techniques and execution.
Create applicable renderings of 3d designs to allow for clear understanding of project details and needs.
Assist in managing install needs for Flagship and other related projects as assigned.
Ensure a complete understanding of brand requirements and expectations by attending weekly meetings related to store design and fixtures.
Summarize all meetings and share outcomes and next steps with all CFT parties for full transparency; proactively communicate risks and offer solutions.
Travel for warehousing site visits, NSO’s and other special projects as needed.
QUALIFICATIONS
Proven experience in project management, including sourcing and negotiation.
Ability to multi-task projects with equal priority, anticipate issues and provide creative solutions.
Strong prioritizing, interpersonal, problem solving & planning skills.
Professional, detail oriented, innovative, positive team player with high standards and a strong work ethic.
Excellent communication skills, in both personal interactions and through document creation for stores.
Proficient in Adobe InDesign, Photoshop, Illustrator and Sketch up.
Graphic Design and retail store experience preferred.
PAY / BENEFITS INFORMATION
Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click here.
AEO may also provide discretionary bonuses and other incentives at its discretion.
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