Coordinator, Weill Music Institute Job at Carnegie Hall Corporation in New York

Overview Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible. Department Weill Music Institute Title of Position Coordinator, Weill Music Institute Reports to Chief Education Officer & Director, WMI; Additional supervision by Senior Director of Operations, WMI Summary Carnegie Hall seeks to fill the position of Coordinator, who provides specialized personal assistant support to the Chief Education Officer & Director, and general support to the Weill Music Institute more broadly. Responsibilities Manage Chief Education Officer & Director’s calendar, including making appointments, scheduling meetings, creating guest lists, and sending reminders. Arrange travel, meals, and other logistics for Chief Education Officer & Director and other staff. Greeting and host meeting guests and other visitors. Support other Directors’ calendars as required. Prepare agendas and minutes for key meetings. Facilitate effective communication and collaboration between the Chief Education Officer & Director, Weill Music Institute, and other internal departments. Collect offsite event calendars and manage those entries in Artifax. Coordinate room bookings at the direction of the Education Production team. Order and facilitate catering deliveries for large events. Support artist and guest travel arrangements for key projects. Handle logistics and scheduling for department-wide staff meetings and events. Perform other related duties and special projects as assigned. Assist with and attend performances and events as needed. Qualifications Ability to multi-task, to meet deadlines and to coordinate activities of an active department Ability to remain calm, focused, and positive in a high-paced environment Meticulous attention to detail and excellent organizational skills Excellent writing, editing and proofreading skills Outstanding interpersonal skills and telephone demeanor with an eye towards customer service Must demonstrate excellent verbal and written communication skills; and have ability to exercise excellent judgment, and diplomacy in all interactions. Excellent writing, editing and proofreading skills Ability to work flexible hours occasionally Commitment to furthering the values of diversity, equity, and inclusion in all aspects of the work Ability to work with minimal supervision and maintain a high level of confidentiality required Background in music or education preferred We are an equal opportunity employer. People of color, women, veterans and individuals with disabilities are encouraged to apply. To apply please submit a COVER LETTER with your resume. Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law. #J-18808-Ljbffr