Beewise
Office & Marketing Operations Coordinator
Beewise, San Ramon, California, United States, 94583
About Beewise
Beewise Technologies is dedicated to transforming the beekeeping industry through automation data and sustainable technology. Our mission is to protect pollinators and ensure global food security by developing innovative solutions that improve bee health and productivity. Job Overview
Beewise is seeking a proactive highly organized Office & Marketing Operations Coordinator to support daily operations across our internal office marketing and event activities. This role keeps our team running smoothly: managing logistics supplies vendor relationships team activities external event coordination and supporting marketing initiatives. The ideal candidate thrives in a fast-paced environment loves solving problems and enjoys wearing multiple hats. Key Responsibilities
Office & Operations
Manage all office logistics: supplies, food, mail, shipping, vendors and facilities. Support new-hire onboarding (desk setup, access welcome kits and IT coordination). Plan and execute team events, meetings and celebrations. Build and maintain organized systems for inventory, shipping and storage. Partner with HR to ensure smooth day-to-day functioning of our office. Respond to voice messages coming inbound to our main corporate phone number. Marketing & Event Support
Coordinate logistics for conferences and events: registration, travel, shipping, booth materials and on-site support. Manage swag and gift inventory: ordering, labeling, shipping and vendor coordination. Assist with marketing campaigns, partner gifting and sales support initiatives. Support the marketing team with administrative tasks (including but not limited to research, vendor follow-ups, materials inventory, other record keeping and managing against project deadlines). What Youll Bring
25 years of experience in office administration, marketing coordination or event logistics. Strong organizational and multitasking skills with sharp attention to detail. Excellent communication and collaboration across teams. Resourceful hands‑on and comfortable managing multiple priorities independently. Proficiency with Google Workspace spreadsheets and vendor management tools. Bonus points if you have :
Experience with event planning or marketing logistics. Familiarity with inventory management or shipping platforms. A creative eye for branding, gifting and event production. Compensation & Details
Location: San Ramon CA (on-site role) Salary Range: $70,000 - $85,000 (depending on experience) Benefits: Comprehensive health coverage, paid time off and participation in company events and swag programs. Reports To: Head of HR (with dotted‑line support to Marketing) Required Experience :
IC Key Skills
Office Manager Experience, Microsoft Office, Customer Service, Computer Skills, Microsoft Outlook, Microsoft Word, QuickBooks, Medical office experience, Office Experience, Front Desk, Microsoft Excel, Administrative Experience Employment Type :
Full Time Experience :
years Vacancy :
1
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Beewise Technologies is dedicated to transforming the beekeeping industry through automation data and sustainable technology. Our mission is to protect pollinators and ensure global food security by developing innovative solutions that improve bee health and productivity. Job Overview
Beewise is seeking a proactive highly organized Office & Marketing Operations Coordinator to support daily operations across our internal office marketing and event activities. This role keeps our team running smoothly: managing logistics supplies vendor relationships team activities external event coordination and supporting marketing initiatives. The ideal candidate thrives in a fast-paced environment loves solving problems and enjoys wearing multiple hats. Key Responsibilities
Office & Operations
Manage all office logistics: supplies, food, mail, shipping, vendors and facilities. Support new-hire onboarding (desk setup, access welcome kits and IT coordination). Plan and execute team events, meetings and celebrations. Build and maintain organized systems for inventory, shipping and storage. Partner with HR to ensure smooth day-to-day functioning of our office. Respond to voice messages coming inbound to our main corporate phone number. Marketing & Event Support
Coordinate logistics for conferences and events: registration, travel, shipping, booth materials and on-site support. Manage swag and gift inventory: ordering, labeling, shipping and vendor coordination. Assist with marketing campaigns, partner gifting and sales support initiatives. Support the marketing team with administrative tasks (including but not limited to research, vendor follow-ups, materials inventory, other record keeping and managing against project deadlines). What Youll Bring
25 years of experience in office administration, marketing coordination or event logistics. Strong organizational and multitasking skills with sharp attention to detail. Excellent communication and collaboration across teams. Resourceful hands‑on and comfortable managing multiple priorities independently. Proficiency with Google Workspace spreadsheets and vendor management tools. Bonus points if you have :
Experience with event planning or marketing logistics. Familiarity with inventory management or shipping platforms. A creative eye for branding, gifting and event production. Compensation & Details
Location: San Ramon CA (on-site role) Salary Range: $70,000 - $85,000 (depending on experience) Benefits: Comprehensive health coverage, paid time off and participation in company events and swag programs. Reports To: Head of HR (with dotted‑line support to Marketing) Required Experience :
IC Key Skills
Office Manager Experience, Microsoft Office, Customer Service, Computer Skills, Microsoft Outlook, Microsoft Word, QuickBooks, Medical office experience, Office Experience, Front Desk, Microsoft Excel, Administrative Experience Employment Type :
Full Time Experience :
years Vacancy :
1
#J-18808-Ljbffr