The University of Texas at Austin
Events & Engagement Support Coordinator, UT Libraries
The University of Texas at Austin, Campus, Illinois, us, 60920
Job Posting Title:
Events & Engagement Support Coordinator, UT Libraries
Purpose The Events and Engagement Support Coordinator oversees the operational coordination of events at UT Libraries, ensuring consistent and proactive support that enables event owners to execute effective programming that supports our community. In addition, this position supports communication and engagement efforts, particularly around marketing and promotion of UT Libraries.
Responsibilities
Event Leadership : Oversee event planning and execution frameworks, develop standard procedures, manage event approval processes, maintain events calendar, send weekly stakeholder emails, host semesterly trainings.
Senior Vice Provost Events :ate with event owners on venue, vendors, logistics, design, provide onsite support, attend events as needed.
Event Support : Manage facilities requests, guide on catering, entertainment purchases, marketing, parking, provide day‑of support.
Marketing and Promotional : Support marketing and engagement efforts, produce promotional items, calendar design, digital signage, social media.
Communications Support : Support Communications Officer on projects such as print/digital publications, photography, video, communication strategies.
Team Support : Support the Senior Vice Provost Administrative Team with various projects.
Other related functions as assigned.
Required Qualifications
Bachelor’s degree and three years of experience (or Associate’s degree and five years of experience) in program, project, or workflow management.
Experience planning and executing events or public programs.
Ability to meet deadlines and handle multiple workflows and projects simultaneously.
Excellent organizational skills with strong attention to detail.
Demonstrated strong communication and interpersonal skills, with emphasis on diplomacy, clarity, and adaptability.
Ability to solve problems with creativity and professionalism, proactively and responsively.
Aptitude for design with ability to create visual content using tools such as Canva or Adobe Creative Suite.
Ability to maintain brand and writing style standards.
Preferred Qualifications
More than three years of experience.
Experience working in higher education.
Experience working in a library, museum, cultural institution, or similar setting.
Experience editing and proofreading materials.
Graphic design experience.
Salary Range $50,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Weekend and evening work may be required.
Lifting objects, bending, kneeling, walking, standing.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest
Application Questions
What is your approach to delivering feedback to event partners after an event has concluded?
What is your approach to collaboration?
In what ways are you a strong communicator?
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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Events & Engagement Support Coordinator, UT Libraries
Purpose The Events and Engagement Support Coordinator oversees the operational coordination of events at UT Libraries, ensuring consistent and proactive support that enables event owners to execute effective programming that supports our community. In addition, this position supports communication and engagement efforts, particularly around marketing and promotion of UT Libraries.
Responsibilities
Event Leadership : Oversee event planning and execution frameworks, develop standard procedures, manage event approval processes, maintain events calendar, send weekly stakeholder emails, host semesterly trainings.
Senior Vice Provost Events :ate with event owners on venue, vendors, logistics, design, provide onsite support, attend events as needed.
Event Support : Manage facilities requests, guide on catering, entertainment purchases, marketing, parking, provide day‑of support.
Marketing and Promotional : Support marketing and engagement efforts, produce promotional items, calendar design, digital signage, social media.
Communications Support : Support Communications Officer on projects such as print/digital publications, photography, video, communication strategies.
Team Support : Support the Senior Vice Provost Administrative Team with various projects.
Other related functions as assigned.
Required Qualifications
Bachelor’s degree and three years of experience (or Associate’s degree and five years of experience) in program, project, or workflow management.
Experience planning and executing events or public programs.
Ability to meet deadlines and handle multiple workflows and projects simultaneously.
Excellent organizational skills with strong attention to detail.
Demonstrated strong communication and interpersonal skills, with emphasis on diplomacy, clarity, and adaptability.
Ability to solve problems with creativity and professionalism, proactively and responsively.
Aptitude for design with ability to create visual content using tools such as Canva or Adobe Creative Suite.
Ability to maintain brand and writing style standards.
Preferred Qualifications
More than three years of experience.
Experience working in higher education.
Experience working in a library, museum, cultural institution, or similar setting.
Experience editing and proofreading materials.
Graphic design experience.
Salary Range $50,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Weekend and evening work may be required.
Lifting objects, bending, kneeling, walking, standing.
Required Materials
Resume/CV
3 work references with contact information; at least one reference should be from a supervisor
Letter of interest
Application Questions
What is your approach to delivering feedback to event partners after an event has concluded?
What is your approach to collaboration?
In what ways are you a strong communicator?
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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