University of Utah
Admin Assist/Visual & Graphic Designer
University of Utah, Salt Lake City, Utah, United States, 84193
Details
Open Date
10/24/2025
Requisition Number
PRN16485N
Job Title
Administrative Assistants
Working Title
Admin Assist/Visual & Graphic Designer
Career Progression Track
S00
Track Level
S2 - Intermediate, S1 - Entry Level Support
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
19
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
WorkSchedule can be variable but should fall as much within the 8am-5pmschedule.
Is this a work study job?
No
VP Area
U of U Health - Academics
Department
00965 - Occ. Environmental Health
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$19,661-$60,237 or $10/hr-$25.21/hr
Close Date
12/31/2025
Job Summary Administrative Assistants
This job is a dual job in many ways. The role integrates work of an administrative assistant but also acts as the Division’s point of contact for design and website functions. They will act as the Division’s HSC webmaster (training is available) and maintain the internal ( PULSE , intranet) and external websites. The role requires a creative eye, but not necessarily traditional training or background in this type of job function. They should become familiar with the U’s branding rules and regulations.
This role will also act as the Division’s faculty affairs liaison and work closely with the DAC chair and Uhealth Academic Affairs office. They will need to be highly organized and maintain good interdepartmental relations and pay close attention to details and deadlines. Some other duties as assigned could include cross coverage items for other administrative duties or functions within the Division.
This job will qualify for nearly 100% remote work aside from occasional Division meetings/events in SLC ( MUST RESIDE IN UTAH ). A set schedule will need to be maintained to continue a remote work schedule. The role would be 0.5 FTE and there could be potential for more hours/job responsibilities.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities Administrative Assistants, I | Administrative Assistants, II
Track and organize faculty recruitment materials and hiring checklists.
Assist with preparing offer letters and memos using templates.
Support onboarding processes, including license and credentialingsubmissions.
Communicate with faculty, staff and University offices in a professional manner and act as Division liaison.
Faculty Affairs processes such as – FARA , Tenure clock adjustments, TFR , CFR , faculty leave, reviews and parental leave tracking. Appointments, renewals and terminations. CV updates.
Committees as assigned.
Maintain databases and spreadsheets to track progress on facultyappointments.
Assist with digital fi le management and scheduling tasks.
Assists in any social media or Internet postings.
Create and maintain division social media presence.
HSC Webmaster for OEH Division – will be required to perform the necessary training. Maintain internal and external websites.
Provide support for other Division level projects and programs as needed.
Minimum Qualifications EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I:
Requires little to no related experience.
Administrative Assistants, II:
Requires at least 1 year of related experience.
Preferences
Experience with Docusign, Microsoft Planner, Adobe, Qualtrics orCanva is a plus.
Familiarity with academic or clinical environments a plus.
Previous administrative, design or website creation experience preferred.
Ability to work independently but can navigate the nuances of remote work and still maintaining team dynamics and support.
Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Aff… (EEO statement)
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Aff….
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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10/24/2025
Requisition Number
PRN16485N
Job Title
Administrative Assistants
Working Title
Admin Assist/Visual & Graphic Designer
Career Progression Track
S00
Track Level
S2 - Intermediate, S1 - Entry Level Support
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
19
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
WorkSchedule can be variable but should fall as much within the 8am-5pmschedule.
Is this a work study job?
No
VP Area
U of U Health - Academics
Department
00965 - Occ. Environmental Health
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$19,661-$60,237 or $10/hr-$25.21/hr
Close Date
12/31/2025
Job Summary Administrative Assistants
This job is a dual job in many ways. The role integrates work of an administrative assistant but also acts as the Division’s point of contact for design and website functions. They will act as the Division’s HSC webmaster (training is available) and maintain the internal ( PULSE , intranet) and external websites. The role requires a creative eye, but not necessarily traditional training or background in this type of job function. They should become familiar with the U’s branding rules and regulations.
This role will also act as the Division’s faculty affairs liaison and work closely with the DAC chair and Uhealth Academic Affairs office. They will need to be highly organized and maintain good interdepartmental relations and pay close attention to details and deadlines. Some other duties as assigned could include cross coverage items for other administrative duties or functions within the Division.
This job will qualify for nearly 100% remote work aside from occasional Division meetings/events in SLC ( MUST RESIDE IN UTAH ). A set schedule will need to be maintained to continue a remote work schedule. The role would be 0.5 FTE and there could be potential for more hours/job responsibilities.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities Administrative Assistants, I | Administrative Assistants, II
Track and organize faculty recruitment materials and hiring checklists.
Assist with preparing offer letters and memos using templates.
Support onboarding processes, including license and credentialingsubmissions.
Communicate with faculty, staff and University offices in a professional manner and act as Division liaison.
Faculty Affairs processes such as – FARA , Tenure clock adjustments, TFR , CFR , faculty leave, reviews and parental leave tracking. Appointments, renewals and terminations. CV updates.
Committees as assigned.
Maintain databases and spreadsheets to track progress on facultyappointments.
Assist with digital fi le management and scheduling tasks.
Assists in any social media or Internet postings.
Create and maintain division social media presence.
HSC Webmaster for OEH Division – will be required to perform the necessary training. Maintain internal and external websites.
Provide support for other Division level projects and programs as needed.
Minimum Qualifications EQUIVALENCY STATEMENT :
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I:
Requires little to no related experience.
Administrative Assistants, II:
Requires at least 1 year of related experience.
Preferences
Experience with Docusign, Microsoft Planner, Adobe, Qualtrics orCanva is a plus.
Familiarity with academic or clinical environments a plus.
Previous administrative, design or website creation experience preferred.
Ability to work independently but can navigate the nuances of remote work and still maintaining team dynamics and support.
Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Aff… (EEO statement)
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Aff….
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
#J-18808-Ljbffr