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Studio/Office Manager
role at
Ginny Macdonald Design .
Job Description We are looking for a highly organized, proactive Office Manager to support our growing team. This role is ideal for someone who thrives in a creative environment, loves design, and enjoys keeping operations running smoothly. Note this is not a creative role.
Role Overview The Part-Time Office Manager will oversee daily administrative operations, assist with procurement and vendor coordination, and support light social media tasks. You’ll be the organisational backbone of the studio—keeping projects running efficiently and ensuring the office environment is calm, tidy, and productive.
Job Requirements Procurement & Project Support
Source and obtain pricing, lead times, and availability from vendors and showrooms
Create and manage purchase orders, invoices, and tracking documents
Communicate with vendors regarding samples, delivery windows, and order updates
Assist with FF&E documentation and project organisation
Coordinate deliveries and installations with clients, vendors, and trade partners
Office Administration
Maintain an organised, well-functioning studio workspace
Manage email inboxes, calendars, and general communication
Update project files, contracts, and internal systems
Support bookkeeping tasks (filing receipts, reconciling PO statuses, etc.)
Handle shipping/receiving of samples, returns, and project materials
Understanding of basic accounting for creating and tracking invoices is helpful
Social Media & Marketing Support
Assist with drafting captions, organising photo/video content, and scheduling posts
Track engagement, insights, and basic analytics
Support content creation (behind-the-scenes footage, styling days, studio happenings)
Maintain brand consistency across platforms
Qualifications
Must have a valid driver’s license and live in Los Angeles
Previous experience in interior design, showroom, creative studio, or administrative role is preferred, but not required
Strong organisational skills with exceptional attention to detail
Excellent written and verbal communication
Comfortable juggling multiple tasks and prioritising deadlines
Proficiency in Google Workspace, Excel/Sheets; experience with design software (Studio Designer, Ivy, or similar) is a plus
Familiarity with Instagram, TikTok, and general social media tools
Basic understanding of accounting for creating invoices is helpful
Positive, proactive attitude with a willingness to jump in wherever needed
Compensation & Benefits
Competitive hourly rate based on experience
Flexible schedule
Opportunity to grow with a small, supportive design team
About Our Company Ginny Macdonald Design is a Los Angeles–based boutique interior design studio founded by British designer Ginny Macdonald. Blending an English sensibility with Californian ease, the studio offers a full-service approach to residential design, specialising in the renovation of historic homes and the creation of new construction with character.
Website:
http://www.ginnymacdonalddesign.com
Contact: Ginny Macdonald, Founder/President, hello@ginnymacdonalddesign.com
#J-18808-Ljbffr
Studio/Office Manager
role at
Ginny Macdonald Design .
Job Description We are looking for a highly organized, proactive Office Manager to support our growing team. This role is ideal for someone who thrives in a creative environment, loves design, and enjoys keeping operations running smoothly. Note this is not a creative role.
Role Overview The Part-Time Office Manager will oversee daily administrative operations, assist with procurement and vendor coordination, and support light social media tasks. You’ll be the organisational backbone of the studio—keeping projects running efficiently and ensuring the office environment is calm, tidy, and productive.
Job Requirements Procurement & Project Support
Source and obtain pricing, lead times, and availability from vendors and showrooms
Create and manage purchase orders, invoices, and tracking documents
Communicate with vendors regarding samples, delivery windows, and order updates
Assist with FF&E documentation and project organisation
Coordinate deliveries and installations with clients, vendors, and trade partners
Office Administration
Maintain an organised, well-functioning studio workspace
Manage email inboxes, calendars, and general communication
Update project files, contracts, and internal systems
Support bookkeeping tasks (filing receipts, reconciling PO statuses, etc.)
Handle shipping/receiving of samples, returns, and project materials
Understanding of basic accounting for creating and tracking invoices is helpful
Social Media & Marketing Support
Assist with drafting captions, organising photo/video content, and scheduling posts
Track engagement, insights, and basic analytics
Support content creation (behind-the-scenes footage, styling days, studio happenings)
Maintain brand consistency across platforms
Qualifications
Must have a valid driver’s license and live in Los Angeles
Previous experience in interior design, showroom, creative studio, or administrative role is preferred, but not required
Strong organisational skills with exceptional attention to detail
Excellent written and verbal communication
Comfortable juggling multiple tasks and prioritising deadlines
Proficiency in Google Workspace, Excel/Sheets; experience with design software (Studio Designer, Ivy, or similar) is a plus
Familiarity with Instagram, TikTok, and general social media tools
Basic understanding of accounting for creating invoices is helpful
Positive, proactive attitude with a willingness to jump in wherever needed
Compensation & Benefits
Competitive hourly rate based on experience
Flexible schedule
Opportunity to grow with a small, supportive design team
About Our Company Ginny Macdonald Design is a Los Angeles–based boutique interior design studio founded by British designer Ginny Macdonald. Blending an English sensibility with Californian ease, the studio offers a full-service approach to residential design, specialising in the renovation of historic homes and the creation of new construction with character.
Website:
http://www.ginnymacdonalddesign.com
Contact: Ginny Macdonald, Founder/President, hello@ginnymacdonalddesign.com
#J-18808-Ljbffr