Event Planner -Part Time Job at The Neuroplasticity Alliance in Louisville

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Job Title: Part-Time Event Planner

Overview: NPA is preparing for two major events in 2027—a national professional conference and a fundraising gala—and is seeking an experienced event planner to lead all aspects of event strategy and execution.

Location: Remote (Must reside in Louisville, KY)

Hours: 15–20 hours per week

Start Date: January 2026 (planning for 2027 events)

Position Overview

The Part-Time Event Planner will work remotely, leading the planning, coordination, and execution of the Neuroplasticity Alliance’s 2027 “Build a Better Brain” Fundraising Gala and 2027 National Conference in Louisville, KY. The role requires local residency for vendor meetings, site visits, and onsite event management.

This is a part‑time position (15–20 hours per week) with a multi‑year timeline, ideal for an organized, proactive planner who wants flexible hours and excels at long‑range project execution.

Key Responsibilities

Event Planning & Management

• Lead full‑cycle planning for the 2027 Neuroplasticity Alliance Fundraising Gala and National Conference.
• Develop event themes, concepts, agendas, and schedules.
• Research, select, and manage venues, caterers, decorators, AV teams, exhibitors, and other vendors.
• Build and manage project plans, timelines, and milestones.
• Coordinate speaker and presenter logistics for the conference.
• Conduct in‑person site visits in Louisville as needed.
• Support development of sponsorship packages and donor engagement strategies.
• Coordinate with the fundraising team to secure event sponsors, donors, and partners.
• Assist with gala fundraising initiatives, including silent auctions, donor cultivation, and VIP experiences.

Budget & Logistics

• Create and maintain detailed event budgets.
• Oversee registration systems, ticketing platforms, and attendee communications.

Communications & Marketing Collaboration

• Work with internal teams and contractors on event branding and promotional materials.
• Provide content and logistical support for marketing campaigns and outreach.

Qualifications

• Required:
• Proven experience planning national professional conferences.
• Proven experience organizing nonprofit fundraising events or galas.
• Strong project management and long‑range planning skills.
• Excellent communication, negotiation, and vendor‑management abilities.
• Ability to work independently and collaboratively.
• Availability of 15–20 hours per week.
• Residence in Louisville, KY (remote work, with local duties as needed).
• Reliable personal transportation for local meetings and event days.
• Preferred:
• Knowledge of healthcare, neuroscience, or neurology sectors.
• Experience in mission‑driven or science‑focused organizations.
• Familiarity with event management platforms.

Why The Neuroplasticity Alliance (NPA)?

Join us in sparking a national movement to transform the lives of individuals facing neurological dysfunction by tapping into the incredible power of the brain’s ability to rewire itself—this remarkable phenomenon is known as neuroplasticity.

Groundbreaking research reveals that the neurological challenges stemming from injuries, diseases, and developmental issues, impacting over 50% of our population, can not only be improved but in many cases even reversed through innovative therapies rooted in applied neuroplasticity. The Neuroplasticity Alliance (NPA) is passionately dedicated to raising awareness and expanding access to these life‑changing therapies, empowering individuals to reclaim their futures and embrace their full potential. Together, we can make a profound difference!

Compensation

Competitive hourly rate commensurate with experience. Contractor structure.

How to Apply

Send your resume and a cover letter detailing events planned, budget and number of attendees to sherry.odom0113@gmail.com with the subject line: “Part‑Time Event Planner Application – [Your Name]”

Seniority Level

Mid‑Senior level

Employment Type

Part‑time

Job Function

• Management and Manufacturing

Industries

• Health, Wellness & Fitness