Legal Support / Event Planner (Full-Time) ( Hybrid in Madison, NJ) Job at Career

Legal Support / Event Planner (Full-Time) (Hybrid in Madison, NJ) Location: On‑site in Madison, New Jersey, 5 days per week during training; eligible for 1 remote day per week after training period Salary: $55,000 - $60,000 Base Salary Must Haves 1–2 years of administrative or legal experience preferred Strong organizational and multitasking skills with keen attention to detail Excellent written and verbal communication abilities Professional demeanor with a strong client‑service focus Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Key Responsibilities / Essential Functions Welcome guests and clients in person and by phone; answer or direct inquiries professionally. Produce, format, and edit correspondence, reports, and legal documents; manage data entry and case preparation materials. Conserve attorneys' time by handling correspondence, drafting documents, collecting and analyzing information, and coordinating meetings and special functions. Maintain attorney calendars by scheduling conferences, depositions, court appearances, travel, and other events. Communicate on behalf of attorneys to obtain and relay information and manage delegated tasks. Document and input attorney billable time and reimbursable expenses; assist in preparing invoices. Maintain strict confidentiality of client and firm information. Develop and maintain organized filing and retrieval systems and meeting documentation. Coordinate and place food and beverage orders for client meetings, attorney luncheons, and firm events, ensuring accuracy and timeliness. Manage conference room scheduling and readiness for meetings and events. Be menu conscientious, considering budget, dietary restrictions, and presentation standards when planning or ordering food. Assist with event planning and execution, including internal celebrations, client receptions, training sessions, and firm-wide gatherings. Qualifications Bachelor's Degree required 1–2 years of administrative or legal experience preferred Strong organizational and multitasking skills with keen attention to detail Excellent written and verbal communication abilities Professional demeanor with a strong client‑service focus Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Reliable, resourceful, and able to handle confidential information appropriately #J-18808-Ljbffr