Bernard Nickels & Associates
Job Description
Job Title:
Marketing Events Specialist Type:
Temp (possible perm) Pay Rate:
$30–$33/hr Work Hours:
40 hours/week Start Date:
ASAP Length of Assignment:
3/26/2025 with possibility of extension Location:
New York, NY (Hybrid: 3 days onsite, 2 days WFH — days may vary) Note:
Some weekend support may be required (still within 40 hours)
Key Responsibilities Event Execution Support Coordinate logistics for North America events (shipping, freight, tracking, timelines, run-of-show updates) Manage vendor communication for installs, tear-downs, printing, and on-site needs Oversee asset ordering, inventory tracking, replenishment, and post-event returns Build and maintain event checklists, packing lists, and production trackers Support travel logistics (flights, hotels, per diem coordination) when needed Handle credential requests, forms, insurance certificates, and compliance submissions Provide on-site support: setup, breakdown, booth upkeep, product display refresh, badge pickup Process all invoices, POs, coding, and budget tracking related to events
Administrative & Operational Support Maintain event calendars, timelines, and deliverables Manage cross-functional updates (event status, shipping updates, asset delivery confirmations) Maintain tracking documents for events, seeding, print, and account needs Quality-check all deliverables before distribution Handle recurring operational tasks that keep the team organized
Event Marketing Support Execute asset delivery (cropping, resizing, uploading, distributing to partners) Maintain the asset hub so partners always have current materials Track partner requests and provide status updates Support production of in-store print materials (quotes, print orders, specs, approvals) Update sell-in decks, product sheets, and one-pagers Pull basic reporting (sell-through snapshots, placement logs, activation recaps) Coordinate retail window installs and in-store event support with vendors and store teams
Minimum Requirements Experience supporting events or marketing operations in a fast-paced environment Strong project management across timelines, logistics, vendors, and tracking documents Highly reliable and accountable; able to meet deadlines independently Clear communicator with ability to manage multiple stakeholders Proficiency in Excel/Sheets, PowerPoint, shipping platforms, and asset management tools
Preferred Qualifications Comfortable working onsite at events; proactive problem-solver Detail-oriented with strong quality control on assets and print materials Experience with creative routing, production timelines, and light design edits Ability to anticipate needs and manage priorities independently
Required Experience 2+ years
of relevant experience
Marketing Events Specialist Type:
Temp (possible perm) Pay Rate:
$30–$33/hr Work Hours:
40 hours/week Start Date:
ASAP Length of Assignment:
3/26/2025 with possibility of extension Location:
New York, NY (Hybrid: 3 days onsite, 2 days WFH — days may vary) Note:
Some weekend support may be required (still within 40 hours)
Key Responsibilities Event Execution Support Coordinate logistics for North America events (shipping, freight, tracking, timelines, run-of-show updates) Manage vendor communication for installs, tear-downs, printing, and on-site needs Oversee asset ordering, inventory tracking, replenishment, and post-event returns Build and maintain event checklists, packing lists, and production trackers Support travel logistics (flights, hotels, per diem coordination) when needed Handle credential requests, forms, insurance certificates, and compliance submissions Provide on-site support: setup, breakdown, booth upkeep, product display refresh, badge pickup Process all invoices, POs, coding, and budget tracking related to events
Administrative & Operational Support Maintain event calendars, timelines, and deliverables Manage cross-functional updates (event status, shipping updates, asset delivery confirmations) Maintain tracking documents for events, seeding, print, and account needs Quality-check all deliverables before distribution Handle recurring operational tasks that keep the team organized
Event Marketing Support Execute asset delivery (cropping, resizing, uploading, distributing to partners) Maintain the asset hub so partners always have current materials Track partner requests and provide status updates Support production of in-store print materials (quotes, print orders, specs, approvals) Update sell-in decks, product sheets, and one-pagers Pull basic reporting (sell-through snapshots, placement logs, activation recaps) Coordinate retail window installs and in-store event support with vendors and store teams
Minimum Requirements Experience supporting events or marketing operations in a fast-paced environment Strong project management across timelines, logistics, vendors, and tracking documents Highly reliable and accountable; able to meet deadlines independently Clear communicator with ability to manage multiple stakeholders Proficiency in Excel/Sheets, PowerPoint, shipping platforms, and asset management tools
Preferred Qualifications Comfortable working onsite at events; proactive problem-solver Detail-oriented with strong quality control on assets and print materials Experience with creative routing, production timelines, and light design edits Ability to anticipate needs and manage priorities independently
Required Experience 2+ years
of relevant experience