Junior Producer & Studio Operations Coordinator Job at Q Department in New York

Junior Producer & Studio Operations Coordinator

Q Department is seeking an entry‑level Junior Producer & Studio Operations Coordinator to join our Tribeca studio. This role blends production support, client experience, and studio operations – perfect for someone passionate about sound, film, and the creative process who wants to grow into a producer role.

You’ll be the anchor of the day‑to‑day studio experience, supporting sessions, coordinating with senior producers, maintaining a best‑in‑class environment for clients and collaborators, and ensuring the studio runs smoothly on all fronts.

About Us

We are a high‑traffic, award‑winning sound production studio known for our work with high‑profile clients across film, TV, streaming, commercial advertising, and immersive content. Our team is passionate, collaborative, and committed to excellence in every detail.

Core Responsibilities

Client Experience & Hospitality

• Serve as the first point of contact for all clients and collaborators entering the studio.
• Manage hospitality throughout the day: lunches, coffees, dietary needs, and session‑specific requests.
• Maintain the atmosphere and readiness of each room, ensuring a premium client experience from arrival to wrap.
• Build relationships with trusted food, beverage, and supply vendors.

Production Support (Junior Producer Track)

• Assist senior producers with session prep, booking, scheduling, and light coordination.
• Support audio engineers during sessions by ensuring materials, assets, and client needs are organized.
• Help track project deliverables, timelines, and basic documentation.
• Update internal project notes, follow‑ups, and communication logs.
• Sit in on select sessions and reviews as part of your producer development path.

Studio Operations & Facilities

• Oversee daily studio maintenance: cleanliness, readiness, pantry and supply stock, room resets.
• Coordinate with cleaning staff, building management, and contractors for small repairs or maintenance needs.
• Maintain organization systems for equipment, props, storage, and studio workflow.
• Handle daily operational logistics including deliveries, pickups, and vendor appointments.
• Assist in managing incoming inquiries, sales leads, and client outreach trackers.
• Maintain CRM or internal client systems, ensuring information is clean and up to date.
• Prepare or update simple decks, one‑sheets, or materials for pitches and presentations.
• Support leadership with research, session data, and general organization.

Administrative & Coordination

• Manage internal studio calendars for sessions, bookings, meetings, and facility uses.
• Maintain inventories, checklists, and internal systems for smooth operational flow.
• Coordinate session‑day logistics with precision and minimal oversight.

Skills & Experience

• Background in hospitality, production, studio operations, or client services (internships included).
• Highly organized, proactive, and detail‑driven.
• Warm, polished communication style – confident with clients and talent.
• Ability to juggle multiple tasks in a high‑pressure creative environment.
• Strong aesthetic sensibility and appreciation for premium studio experience.
• Interest in sound, film, advertising, or production and a desire to grow into a producer role.

Q Department is an equal opportunity employer and welcomes candidates from all backgrounds.