Sandy Mac Evolution
Norfolk, United States | Posted on 10/14/2025
Sandy Mac Evolution LLC is a Veteran-Owned company dedicated to connecting top talent with meaningful opportunities.
Job Description As this is a B2B / 1099 engagement, benefits such as health insurance, paid time off, and retirement plans are not provided. Contractors are responsible for managing their own taxes, insurance, and other business obligations in accordance with federal and state requirements.
A seasoned event coordination and logistics professional with a 4-year university degree and proven experience managing large, complex events in NATO or multinational environments. The ideal candidate has at least five years of hands‑on event planning, including security, IT, facilities, transportation, and real‑life support for groups of 50+ participants.
They are adept at liaising with diverse stakeholders (military, government, and industry) and can deliver end‑to‑end planning from pre‑event workshops to after‑action reviews. NATO Secret clearance and excellent English communication are essential.
Preferred Background: Event managers or coordinators with NATO or defense event experience, preferably with AAR contributions.
Coordinate and oversee all administrative, IT, security, facility, transportation, catering, and real‑life support requirements for all wargame‑related events
Support all phases: planning conferences, workshops, rehearsals, play tests, briefings, and after‑action reviews
Serve as the central point of contact for event management, liaising with facility owners, NCIA (IT services), NATO security, catering, transport, and lodging providers
Develop, maintain, and distribute all event documentation (invitations, admin instructions, rosters, security lists)
Ensure venues are booked, configured, and ready — including layout and contingency planning
Oversee participant registration, access control, and security coordination
Manage logistics for lodging, transportation, catering, and secure movement of sensitive materials
Contribute lessons learned and event management annexes to final reports
Support continuous process improvement for future events
Provide regular updates to the Project Manager/ Game Director on status, risks, and recommendations
Perform related tasks as required within the scope of the contract
Requirements
Nationality of one of the NATO member countries
Minimum five (5) years of professional event coordination and management experience for events hosting at least 50 people
Experience working in multinational teams and stakeholder management
Demonstrated understanding of all elements of event management, including facilities, transportation, administration, security, IT, and logistics
Familiarity with coordinating events in Europe
Proficiency in Microsoft Office and collaborative software
Prior experience coordinating or managing events at the operational and/or strategic level
Experience contributing to after-action reviews and writing event management annexes or related report sections
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Sandy Mac Evolution LLC is a Veteran-Owned company dedicated to connecting top talent with meaningful opportunities.
Job Description As this is a B2B / 1099 engagement, benefits such as health insurance, paid time off, and retirement plans are not provided. Contractors are responsible for managing their own taxes, insurance, and other business obligations in accordance with federal and state requirements.
A seasoned event coordination and logistics professional with a 4-year university degree and proven experience managing large, complex events in NATO or multinational environments. The ideal candidate has at least five years of hands‑on event planning, including security, IT, facilities, transportation, and real‑life support for groups of 50+ participants.
They are adept at liaising with diverse stakeholders (military, government, and industry) and can deliver end‑to‑end planning from pre‑event workshops to after‑action reviews. NATO Secret clearance and excellent English communication are essential.
Preferred Background: Event managers or coordinators with NATO or defense event experience, preferably with AAR contributions.
Coordinate and oversee all administrative, IT, security, facility, transportation, catering, and real‑life support requirements for all wargame‑related events
Support all phases: planning conferences, workshops, rehearsals, play tests, briefings, and after‑action reviews
Serve as the central point of contact for event management, liaising with facility owners, NCIA (IT services), NATO security, catering, transport, and lodging providers
Develop, maintain, and distribute all event documentation (invitations, admin instructions, rosters, security lists)
Ensure venues are booked, configured, and ready — including layout and contingency planning
Oversee participant registration, access control, and security coordination
Manage logistics for lodging, transportation, catering, and secure movement of sensitive materials
Contribute lessons learned and event management annexes to final reports
Support continuous process improvement for future events
Provide regular updates to the Project Manager/ Game Director on status, risks, and recommendations
Perform related tasks as required within the scope of the contract
Requirements
Nationality of one of the NATO member countries
Minimum five (5) years of professional event coordination and management experience for events hosting at least 50 people
Experience working in multinational teams and stakeholder management
Demonstrated understanding of all elements of event management, including facilities, transportation, administration, security, IT, and logistics
Familiarity with coordinating events in Europe
Proficiency in Microsoft Office and collaborative software
Prior experience coordinating or managing events at the operational and/or strategic level
Experience contributing to after-action reviews and writing event management annexes or related report sections
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