PolyNovo Limited
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Event Planner
role at
PolyNovo Limited
PolyNovo is currently searching for an
Event Planner
to join the Marketing team. This role is responsible for executing end‑to‑end logistics and on‑site delivery for PolyNovo’s conferences, regional programs, workshops, KOL dinners, and internal meetings. You will manage timelines, vendors, budgets, and post‑event ROI review while ensuring impeccable HCP compliance and a frictionless experience for our Sales and Clinical teams. This role is hands‑on, detail‑obsessed, and perfect for someone who can run three shows at once without breaking a sweat.
Key Responsibilities
Assist in pre‑to‑post planning for assigned national events (national meetings, DLS/limb salvage, plastics & burn, workshops, roadshows).
Own pre‑to‑post planning for assigned regional events.
Manage show services (GES/Freeman), EAC forms, COIs, drayage/material handling, shipping/returns, and warehouse coordination.
Coordinate booth assets, graphics, premium items, demos, literature, and sampling; maintain packing lists and version control.
Source and manage venues, hotels, AV, catering; negotiate and track SOWs, BEOs, and addenda.
Build event run‑of‑show, staffing grids, and field team playbooks; schedule set‑up/tear‑down.
Request quotes, negotiate rates, and reconcile invoices against POs; track budgets and T&E with a no‑surprises approach.
Work with existing and new preferred partners and onboard new vendors when needed.
Configure and deploy lead capture (iCapture) and scanning; train field staff.
Ensure leads route to CRM (Zoho) with required fields; coordinate post‑event follow‑up with Sales Ops and Marketing.
Align with Product Marketing on messaging/collateral; coordinate inventory with Supply Chain.
Work with Sales Directors on business cases for attendance and territory targeting; support dinner programs.
Maintain the PolyNovo Hub/SharePoint event pages (agendas, guidelines, floor plans, shipping labels, contact sheets).
Own post‑event reports: attendance, leads, cost per lead, pipeline impact, top accounts touched, and key learnings.
Track KPIs vs. plan; recommend optimization (booth design, kit content, footprint, placement, sponsorship ROI).
Qualifications
3–5+ years in events/trade shows (medical device, biotech, or B2B tech preferred).
Proven experience with national conferences and multi‑city programs.
Strong vendor negotiation, budgeting, and contract review skills.
Mastery of logistics (show services, shipping, drayage, EACs, COI, AV).
Comfortable with event tech and ops: iCapture (or similar), Zoho CRM (or CRM experience), Monday.com, SharePoint/WorkDrive.
Excellent written/verbal communication; calm under pressure; thrives in field environments.
Willing to travel 10–20% and lift/assist with event materials as needed.
Benefits
Total compensation package consisting of base salary, bonus, and incentive plans.
401k plan with company match.
Comprehensive medical, dental, and vision insurance for employees and their families.
Generous paid time off, 12 company holidays, and two paid Nurture days per year.
Parental leave for primary and secondary caregivers.
The salary range for this position is $78,000 - $88,000.
PolyNovo fosters an environment that promotes equity, diversity, and inclusion. We recognize and value that it is the sum of our parts – our combined backgrounds, experiences and perspectives – that allow us to succeed. PolyNovo is an equal opportunity employer and provides equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Senior level
Mid‑Senior level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Medical Equipment Manufacturing
#J-18808-Ljbffr
Event Planner
role at
PolyNovo Limited
PolyNovo is currently searching for an
Event Planner
to join the Marketing team. This role is responsible for executing end‑to‑end logistics and on‑site delivery for PolyNovo’s conferences, regional programs, workshops, KOL dinners, and internal meetings. You will manage timelines, vendors, budgets, and post‑event ROI review while ensuring impeccable HCP compliance and a frictionless experience for our Sales and Clinical teams. This role is hands‑on, detail‑obsessed, and perfect for someone who can run three shows at once without breaking a sweat.
Key Responsibilities
Assist in pre‑to‑post planning for assigned national events (national meetings, DLS/limb salvage, plastics & burn, workshops, roadshows).
Own pre‑to‑post planning for assigned regional events.
Manage show services (GES/Freeman), EAC forms, COIs, drayage/material handling, shipping/returns, and warehouse coordination.
Coordinate booth assets, graphics, premium items, demos, literature, and sampling; maintain packing lists and version control.
Source and manage venues, hotels, AV, catering; negotiate and track SOWs, BEOs, and addenda.
Build event run‑of‑show, staffing grids, and field team playbooks; schedule set‑up/tear‑down.
Request quotes, negotiate rates, and reconcile invoices against POs; track budgets and T&E with a no‑surprises approach.
Work with existing and new preferred partners and onboard new vendors when needed.
Configure and deploy lead capture (iCapture) and scanning; train field staff.
Ensure leads route to CRM (Zoho) with required fields; coordinate post‑event follow‑up with Sales Ops and Marketing.
Align with Product Marketing on messaging/collateral; coordinate inventory with Supply Chain.
Work with Sales Directors on business cases for attendance and territory targeting; support dinner programs.
Maintain the PolyNovo Hub/SharePoint event pages (agendas, guidelines, floor plans, shipping labels, contact sheets).
Own post‑event reports: attendance, leads, cost per lead, pipeline impact, top accounts touched, and key learnings.
Track KPIs vs. plan; recommend optimization (booth design, kit content, footprint, placement, sponsorship ROI).
Qualifications
3–5+ years in events/trade shows (medical device, biotech, or B2B tech preferred).
Proven experience with national conferences and multi‑city programs.
Strong vendor negotiation, budgeting, and contract review skills.
Mastery of logistics (show services, shipping, drayage, EACs, COI, AV).
Comfortable with event tech and ops: iCapture (or similar), Zoho CRM (or CRM experience), Monday.com, SharePoint/WorkDrive.
Excellent written/verbal communication; calm under pressure; thrives in field environments.
Willing to travel 10–20% and lift/assist with event materials as needed.
Benefits
Total compensation package consisting of base salary, bonus, and incentive plans.
401k plan with company match.
Comprehensive medical, dental, and vision insurance for employees and their families.
Generous paid time off, 12 company holidays, and two paid Nurture days per year.
Parental leave for primary and secondary caregivers.
The salary range for this position is $78,000 - $88,000.
PolyNovo fosters an environment that promotes equity, diversity, and inclusion. We recognize and value that it is the sum of our parts – our combined backgrounds, experiences and perspectives – that allow us to succeed. PolyNovo is an equal opportunity employer and provides equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Senior level
Mid‑Senior level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Medical Equipment Manufacturing
#J-18808-Ljbffr