Executive Assistant, LMU School of Film and Television

The EA will interface with staff, faculty, and other campus offices as well as with alumni, parents, industry professionals, and external partners to execute the responsibilities below, exercising a high level of initiative, discretion, and judgement to track and support the Dean’s short and long-term priorities and ensure the success of school programs. Manage and maintain the Dean’s calendar, coordinating and prioritizing a high volume of meetings, travel, and events with efficiency and precision. Evaluate meeting requirements, research and prepare background materials, and provide executive briefings to the Dean in preparation for commitments.Lead the daily operations of the dean’s office, performing or supervising office staff and student workers in tasks such as the following: managing electronic information systems, maintaining office supplies, handling phones, welcoming guests, meeting setup, etc.Maintain current knowledge and inform the Dean of all SFTV activities including screenings, events, guest speakers, and any external industry activities relevant to SFTV such as industry screenings, panels, festivals, etc. Stay up-to-date and keep the Dean informed of industry news and trends as they relate to SFTV’s strategic plan and the goals of the Dean.Continuously seek out ways to improve administrative processes, creating efficiencies and simplifying workflows in collaboration with the Director of Operations. Ensure conformity to university policies and procedures. This position must be intimately familiar with and maintain current knowledge of all SFTV and university policies, protocols, and procedures.Perform other duties as assigned or requested.Exhibit behavior that supports the mission, vision, and values of the university.

Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.* Exceptional organizational skills, a meticulous eye for detail, and the ability to juggle multiple high priority requests and meet tight deadlines.* Highly flexible and comfortable with adapting to changing priorities. Organizational, analytical, and problem-solving skills to effectively manage the Dean's workflow to maximize efficiency. Skills to take appropriate initiative and prioritize work while managing a heavy workload, overlapping activities, and conflicting priorities.* Experience working with complex information, determining level and scope of impact, identifying risks, evaluating a range of approaches, and developing solutions within the context of priorities, time constraints, and available resources.* Knowledge of the relative roles of faculty, staff, and administrators, and the protocols for communication and interactions between these parties in the university environment.* Professional demeanor and interpersonal experience to handle sensitive or difficult situations diplomatically. Ability to represent a high-level executive with tact and discretion, and to work and communicate effectively and sensitively with a wide variety of colleagues and constituents.* Teamwork skills to facilitate positive interactions and workflow with other executive level offices and staff within the college and university.* High level of integrity and discretion in handling confidential information and professional decorum to represent and interface with university leadership and outside institutions.* Strong computer skills in Microsoft Word, Outlook, Excel, PowerPoint, Zoom and Teams. Expertise in desktop publishing and graphics/charts/visual presentation software. Proficient in Mac OS and PC systems.* Experience with electronic signature software. Adobe Sign preferred.* Experience in the entertainment industry preferred.* Prior university experience a plus.* Extensive interest in and knowledge of film, television, and new media.**Requisite Qualifications** Typically, a bachelor's degree or equivalent experience. Preferably in Film & Television, Business Administration, Communications, Management, or related field. Incumbent will be expected to continue upgrading knowledge and skills.Minimum of 6 years of experience providing executive support in a complex, high-level executive office. Experience in cross-functional project management and supervising staff is preferred.Proven ability to thrive in a dynamic setting with a strong sense of urgency and ownership.Excellent writing, editing, and proofreading skills to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office. Dexterity to craft effective communications for a range of audiences.*The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.*Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship.LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.## EEO StatementLoyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character.To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click . To report questions or concerns about sex-based discrimination, please contact titleix@lmu.edu

or 310.568.6105.To learn more about Federal & State Employment Notices, click #J-18808-Ljbffr