Phase2 Technology
Events & Engagement Support Coordinator, UT Libraries
Phase2 Technology, Austin, Texas, us, 78716
Job Posting Title
Events & Engagement Support Coordinator, UT Libraries
Hiring Department UT Libraries
Position Open To All Applicants
Overview The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging.
The Events and Engagement Support Coordinator oversees the operational coordination of events at UT Libraries, ensuring consistent and proactive support that enables event owners to execute effective programming that supports our community. This position also supports communication and engagement efforts, particularly around marketing and promotion of UT Libraries.
Responsibilities
Event Leadership: Oversee event planning and execution frameworks at UT Libraries by developing and managing standardized procedures, processes, checklists, and manuals for large- and small-scale events. Manage event approval processes, responsibilities, and individual roles to ensure adequate promotion, resource, and on-site support availability. Oversee events calendar. Send weekly emails to event stakeholders. Host semesterly trainings.
Senior Vice Provost Events: Collaborate with event owners on venue, vendors, logistics, design, and overall event management. Provide multifaceted support and ensure supervision and implementation of onsite and/or day‑of event operations. Attend events as appropriate to coordinate accurate and effective set up and execution.
Event Support: Oversee facilities requests and calendaring, and provide appropriate guidance to event owners on catering, entertainment purchases, marketing, parking, and other relevant event detail support. Provide day‑of support when appropriate.
Marketing and Promotional: Support marketing and engagement efforts including developing and producing promotional items, public calendar design elements, event digital and practical signage, social media, and other communication strategies related to events.
Communications Support: Support the Communications Officer with various projects and programs, which might include print and digital publications, photography and video projects, communication strategies, and development of new initiatives.
Team Support: Support the SVP Administrative Team with various projects that support the mission of UT Libraries and the Senior Vice Provost's initiatives and goals.
Other related functions as assigned.
Required Qualifications
Bachelor's degree and three years of experience (or Associate's degree and five years of experience) in program, project, or workflow management.
Experience planning and executing events or public programs.
Ability to meet deadlines and handle multiple workflows and projects simultaneously.
Excellent organizational skills with strong attention to detail.
Demonstrated strong communication and interpersonal skills, with an emphasis on diplomacy, clarity, and adaptability.
Ability to solve problems with creativity and professionalism, proactively and responsively.
Aptitude for design with ability to create visual content using tools such as Canva or Adobe Creative Suite.
Ability to maintain brand and writing style standards.
Preferred Qualifications
More than three years of experience.
Experience working in higher education.
Experience working in a library, museum, cultural institution, or similar setting.
Experience editing and proofreading materials.
Graphic design experience.
Salary Range $50,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Weekend and evening work may be required.
Lifting objects, bending, kneeling, walking, standing.
Work Shift Between 7am and 6pm, Monday through Friday, as arranged with manager. Flexible work arrangements with up to 2 days remote each week after initial onboarding.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Application Questions
What is your approach to delivering feedback to event partners after an event has concluded?
What is your approach to collaboration?
In what ways are you a strong communicator?
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Hiring Department UT Libraries
Position Open To All Applicants
Overview The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging.
The Events and Engagement Support Coordinator oversees the operational coordination of events at UT Libraries, ensuring consistent and proactive support that enables event owners to execute effective programming that supports our community. This position also supports communication and engagement efforts, particularly around marketing and promotion of UT Libraries.
Responsibilities
Event Leadership: Oversee event planning and execution frameworks at UT Libraries by developing and managing standardized procedures, processes, checklists, and manuals for large- and small-scale events. Manage event approval processes, responsibilities, and individual roles to ensure adequate promotion, resource, and on-site support availability. Oversee events calendar. Send weekly emails to event stakeholders. Host semesterly trainings.
Senior Vice Provost Events: Collaborate with event owners on venue, vendors, logistics, design, and overall event management. Provide multifaceted support and ensure supervision and implementation of onsite and/or day‑of event operations. Attend events as appropriate to coordinate accurate and effective set up and execution.
Event Support: Oversee facilities requests and calendaring, and provide appropriate guidance to event owners on catering, entertainment purchases, marketing, parking, and other relevant event detail support. Provide day‑of support when appropriate.
Marketing and Promotional: Support marketing and engagement efforts including developing and producing promotional items, public calendar design elements, event digital and practical signage, social media, and other communication strategies related to events.
Communications Support: Support the Communications Officer with various projects and programs, which might include print and digital publications, photography and video projects, communication strategies, and development of new initiatives.
Team Support: Support the SVP Administrative Team with various projects that support the mission of UT Libraries and the Senior Vice Provost's initiatives and goals.
Other related functions as assigned.
Required Qualifications
Bachelor's degree and three years of experience (or Associate's degree and five years of experience) in program, project, or workflow management.
Experience planning and executing events or public programs.
Ability to meet deadlines and handle multiple workflows and projects simultaneously.
Excellent organizational skills with strong attention to detail.
Demonstrated strong communication and interpersonal skills, with an emphasis on diplomacy, clarity, and adaptability.
Ability to solve problems with creativity and professionalism, proactively and responsively.
Aptitude for design with ability to create visual content using tools such as Canva or Adobe Creative Suite.
Ability to maintain brand and writing style standards.
Preferred Qualifications
More than three years of experience.
Experience working in higher education.
Experience working in a library, museum, cultural institution, or similar setting.
Experience editing and proofreading materials.
Graphic design experience.
Salary Range $50,000 + depending on qualifications
Working Conditions
May work around standard office and library conditions.
Repetitive use of a keyboard at a workstation.
Weekend and evening work may be required.
Lifting objects, bending, kneeling, walking, standing.
Work Shift Between 7am and 6pm, Monday through Friday, as arranged with manager. Flexible work arrangements with up to 2 days remote each week after initial onboarding.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Application Questions
What is your approach to delivering feedback to event partners after an event has concluded?
What is your approach to collaboration?
In what ways are you a strong communicator?
Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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