Royal American Management, Inc
ASSISTANT COMMUNITY MANAGER - Woodside Oaks
Royal American Management, Inc, Homestead, Florida, United States, 33032
Job Summary
Under direct supervision of the Community Manager, the Assistant Community Manager acts as the administrative assistant for the property and is responsible for understanding all company policies and procedures and assisting the Community Manager in implementing such on the property. The Assistant Community Manager is responsible for effectively computing, classifying, and recording numerical data to keep financial records complete while assisting with leasing, marketing, and resident relations for the community. Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.
Essential Job Duties And Responsibilities This job description does not list all duties that will be required of this position. You will be required to perform other duties, as requested by your supervisor.
Create a positive, welcoming, supportive environment for residents, visitors, and community associates
Assist Community Manager in attracting, screening, and selecting prospective residents in accordance with federal, state, governing program laws and regulations utilizing the set Resident Selection Criteria
Maintain knowledge and awareness of market conditions affecting leasing and operations
Assist Community Manager in developing and executing marketing and advertising campaigns for apartment leasing
Assist with development and implementation of resident services programming
Maintain sound rent collection procedures, including following up with delinquent accounts
Deliver rent deposits to bank and submit relevant documentation
Assist in overseeing security deposit administration including inspecting units to determine residents balance or refund, preparing disposition letters, and processing security deposit returns
Maintain familiarity with all procedures and requirements for accounts payable
Assist in the preparation of the annual operating budget, and work with the Community Manager to maintain budgetary guidelines
Assist in monitoring landlord‑tenant relations and mediate disputes when necessary
Utilize maintenance software program to enter and track service requests, and regularly review maintenance reports
Inspect apartments for move‑in condition and turn‑over status
Inspect property grounds, office, community room(s) and all other amenities to ensure they are clean and maintained
Ensure all contractors/vendors have approval from Vendor Compliance prior to performing any work on the property, and once approved monitor the activities being performed
Knowledge, Skills and Abilities (KSAs)
Ability to perform all functions of a Leasing Consultant
Work flexible schedule, including evenings and weekends
Travel for the purpose of conducting property business. Must have a government‑issued state ID, or valid driver’s license if required by Management based on location/property or business needs
Work under multiple time constraints
Computer literacy
Excellent customer service skills
Demonstrate strong written and oral communication skills
Proficiency in One Site preferred
Able to step in as acting Community Manager if the need arises
Education And Experience
High School Diploma or Equivalent
Minimum of one year property management experience preferred
Experience in affordable housing, Tax Credit, HUD and/or Rural Development preferred
Physical Demands
Must be able to access all areas of the property’s grounds and structures, including multilevel structures, with or without the aid of an elevator
Work with a computer for a minimum of 7 hours daily either standing or sitting
Effectively communicate with applicants, residents, vendors and supervisors in e‑mail, by phone, or in person regarding day‑to‑day operations of the property
Seniority level
Entry level
Employment type
Full‑time
Job function
Marketing and Sales
#J-18808-Ljbffr
Essential Job Duties And Responsibilities This job description does not list all duties that will be required of this position. You will be required to perform other duties, as requested by your supervisor.
Create a positive, welcoming, supportive environment for residents, visitors, and community associates
Assist Community Manager in attracting, screening, and selecting prospective residents in accordance with federal, state, governing program laws and regulations utilizing the set Resident Selection Criteria
Maintain knowledge and awareness of market conditions affecting leasing and operations
Assist Community Manager in developing and executing marketing and advertising campaigns for apartment leasing
Assist with development and implementation of resident services programming
Maintain sound rent collection procedures, including following up with delinquent accounts
Deliver rent deposits to bank and submit relevant documentation
Assist in overseeing security deposit administration including inspecting units to determine residents balance or refund, preparing disposition letters, and processing security deposit returns
Maintain familiarity with all procedures and requirements for accounts payable
Assist in the preparation of the annual operating budget, and work with the Community Manager to maintain budgetary guidelines
Assist in monitoring landlord‑tenant relations and mediate disputes when necessary
Utilize maintenance software program to enter and track service requests, and regularly review maintenance reports
Inspect apartments for move‑in condition and turn‑over status
Inspect property grounds, office, community room(s) and all other amenities to ensure they are clean and maintained
Ensure all contractors/vendors have approval from Vendor Compliance prior to performing any work on the property, and once approved monitor the activities being performed
Knowledge, Skills and Abilities (KSAs)
Ability to perform all functions of a Leasing Consultant
Work flexible schedule, including evenings and weekends
Travel for the purpose of conducting property business. Must have a government‑issued state ID, or valid driver’s license if required by Management based on location/property or business needs
Work under multiple time constraints
Computer literacy
Excellent customer service skills
Demonstrate strong written and oral communication skills
Proficiency in One Site preferred
Able to step in as acting Community Manager if the need arises
Education And Experience
High School Diploma or Equivalent
Minimum of one year property management experience preferred
Experience in affordable housing, Tax Credit, HUD and/or Rural Development preferred
Physical Demands
Must be able to access all areas of the property’s grounds and structures, including multilevel structures, with or without the aid of an elevator
Work with a computer for a minimum of 7 hours daily either standing or sitting
Effectively communicate with applicants, residents, vendors and supervisors in e‑mail, by phone, or in person regarding day‑to‑day operations of the property
Seniority level
Entry level
Employment type
Full‑time
Job function
Marketing and Sales
#J-18808-Ljbffr