Aquatic Consultants Inc.
Project Operations Manager | Landscape & Aquatic Design
Aquatic Consultants Inc., Palmetto Bay, Florida, United States
Aquatic Consultants Inc. seeks a Project Operations Manager with experience in a design discipline (architecture, landscape architecture, interiors, industrial design, or A/E) to support luxury aquatic design projects. Oversee scheduling, workflow, and operations for world-class residential and resort environments.
Join Aquatic Consultants Inc., a global leader in luxury aquatic environment design. This role oversees scheduling, workflow, systems, and cross-disciplinary coordination for high-end residential and hospitality projects. Candidates must have experience in a design discipline and strong project operations expertise. On-site in Palmetto Bay, FL.
ABOUT AQUATIC CONSULTANTS INC.
For over 35 years, Aquatic Consultants, Inc. has set the standard for luxury aquatic environments—from private island estates to iconic five-star resorts throughout the Caribbean, Bermuda, and beyond. Our Miami-based design and engineering studio partners with internationally recognized architects and landscape architects to deliver some of the world’s most extraordinary pools and water features.
We are seeking a Project Operations Manager to support the internal operations, scheduling, systems, and coordination that drive our design studio.
RESPONSIBILITIES Project & Operational Leadership Manage the firm’s master project schedule across multiple concurrent design projects Track milestones, deliverables, budgets, and documentation Coordinate with architects, landscape architects, engineers, and specialty consultants Identify workflow bottlenecks and implement proactive solutions Support the Owner/Principal with forecasting and operational strategy Workflow & Team Coordination Lead internal weekly coordination meetings Structure communication across design, engineering, and administrative teams Develop and refine SOPs, documentation templates, and internal workflows Support continuous improvement of studio process and operations Systems & Reporting Manage ClickUp (or similar PM platform) Build dashboards and workload visibility tools Train team members on system use and workflow standards Maintain detailed operational tracking across all active projects Executive Partnership Serve as a direct operational partner to the Owner/Principal Uphold Aquatic’s standards of excellence, precision, and discretion Provide reliable operational structure to support design execution
REQUIRED QUALIFICATIONS Experience working in a design discipline, including: Architecture Landscape architecture Interior architecture Industrial design Engineering roles within an A/E or design-driven environment 5–10 years of project or operations management in architecture, landscape architecture, engineering, construction management, or luxury development Strong scheduling, budgeting, and multi-project coordination capabilities Proficiency in Excel and project management platforms (ClickUp, Asana, Monday.com, or MS Project) Ability to coordinate design documentation and interface with architects/engineers Excellent communication, organization, and follow-through Full-time, on-site availability in Palmetto Bay, Florida Must be legally authorized to work in the United States without the need for current or future employer sponsorship.
PREFERRED QUALIFICATIONS Experience with pool, spa, aquatic, or exterior environment design (highly desirable) Experience supporting luxury residential or hospitality design teams Familiarity with AutoCAD or similar design documentation tools Experience in boutique or high-touch design environments
COMPENSATION & BENEFITS Salary: $90,000–$100,000 (commensurate with experience) Paid Time Off 401(k) Professional development via Genesis University Mentorship from internationally recognized aquatic design leaders Biscayne Bay waterfront office environment
HOW TO APPLY Please submit your resume and a brief cover letter describing: Your experience in a design discipline Your operational and coordination experience within design-driven environments Your interest in contributing to luxury aquatic design
Join Aquatic Consultants Inc., a global leader in luxury aquatic environment design. This role oversees scheduling, workflow, systems, and cross-disciplinary coordination for high-end residential and hospitality projects. Candidates must have experience in a design discipline and strong project operations expertise. On-site in Palmetto Bay, FL.
ABOUT AQUATIC CONSULTANTS INC.
For over 35 years, Aquatic Consultants, Inc. has set the standard for luxury aquatic environments—from private island estates to iconic five-star resorts throughout the Caribbean, Bermuda, and beyond. Our Miami-based design and engineering studio partners with internationally recognized architects and landscape architects to deliver some of the world’s most extraordinary pools and water features.
We are seeking a Project Operations Manager to support the internal operations, scheduling, systems, and coordination that drive our design studio.
RESPONSIBILITIES Project & Operational Leadership Manage the firm’s master project schedule across multiple concurrent design projects Track milestones, deliverables, budgets, and documentation Coordinate with architects, landscape architects, engineers, and specialty consultants Identify workflow bottlenecks and implement proactive solutions Support the Owner/Principal with forecasting and operational strategy Workflow & Team Coordination Lead internal weekly coordination meetings Structure communication across design, engineering, and administrative teams Develop and refine SOPs, documentation templates, and internal workflows Support continuous improvement of studio process and operations Systems & Reporting Manage ClickUp (or similar PM platform) Build dashboards and workload visibility tools Train team members on system use and workflow standards Maintain detailed operational tracking across all active projects Executive Partnership Serve as a direct operational partner to the Owner/Principal Uphold Aquatic’s standards of excellence, precision, and discretion Provide reliable operational structure to support design execution
REQUIRED QUALIFICATIONS Experience working in a design discipline, including: Architecture Landscape architecture Interior architecture Industrial design Engineering roles within an A/E or design-driven environment 5–10 years of project or operations management in architecture, landscape architecture, engineering, construction management, or luxury development Strong scheduling, budgeting, and multi-project coordination capabilities Proficiency in Excel and project management platforms (ClickUp, Asana, Monday.com, or MS Project) Ability to coordinate design documentation and interface with architects/engineers Excellent communication, organization, and follow-through Full-time, on-site availability in Palmetto Bay, Florida Must be legally authorized to work in the United States without the need for current or future employer sponsorship.
PREFERRED QUALIFICATIONS Experience with pool, spa, aquatic, or exterior environment design (highly desirable) Experience supporting luxury residential or hospitality design teams Familiarity with AutoCAD or similar design documentation tools Experience in boutique or high-touch design environments
COMPENSATION & BENEFITS Salary: $90,000–$100,000 (commensurate with experience) Paid Time Off 401(k) Professional development via Genesis University Mentorship from internationally recognized aquatic design leaders Biscayne Bay waterfront office environment
HOW TO APPLY Please submit your resume and a brief cover letter describing: Your experience in a design discipline Your operational and coordination experience within design-driven environments Your interest in contributing to luxury aquatic design