American College of Medical Toxicology
Communications & Webinar Coordinator
American College of Medical Toxicology, Phoenix, Arizona, United States, 85003
Primary Duties & Responsibilities :
As the Communications & Education Coordinator, you’ll support both the Membership / Communications and Education teams in delivering timely, consistent, and engaging communications and events.
Education Coordination
Coordinate and staff approximately four (4) one-hour webinars per month.
Serve as the primary point of contact for speakers and panelists—communicating via email, phone, or text to confirm details, collect bios, slides, and consent forms, and ensure smooth event execution.
Manage webinar logistics, including scheduling, registration setup, hosting support, and post-event follow-up.
Track attendance, feedback, and post-webinar communications for reporting and continuous improvement.
Email Communications
Draft and compile content for monthly member newsletters.
Maintain and update contact lists; add non-member registrants to appropriate systems.
Create and manage opportunity announcements (deadlines, awards, RFPs, grants).
Write press releases.
Support communications related to Annual and Impact Reports.
Assist with content development and email strategy for fundraising campaigns.
Annual Strategy & Calendar Planning
Support development of ACMT’s annual marketing and communications strategy.
Maintain a centralized communications and event calendar.
Provide quarterly updates and reporting for the ACMT Board of Directors.
Media & Public Relations
Monitor media coverage using Meltwater, Google Alerts, and other tools.
Post relevant articles to the website and ACMT Connect.
Highlight earned media mentions in monthly newsletters.
Required Qualifications We’re looking for someone who is both a strong communicator and a skilled organizer :
Strong written communication skills, including experience drafting newsletters, announcements, or press releases.
Excellent task management and organizational skills; ability to manage multiple projects simultaneously and meet deadlines.
Familiarity with email marketing platforms (e.g., Campaign Monitor, Mailchimp, Constant Contact).
Comfort communicating professionally across multiple platforms (email, phone, text).
Attention to detail and strong proofreading skills.
Ability to work independently and collaboratively in a remote environment.
Enthusiasm for learning new platforms, tools, and technologies.
Preferred Qualifications Not required, but a strong plus :
Experience coordinating webinars or virtual events.
Familiarity with Adobe Creative Suite (Photoshop, InDesign, Illustrator).
Experience with Smartsheet, AirTable and / or content calendar planning tools.
Exposure to media monitoring platforms such as Meltwater or Google Alerts.
Prior work with nonprofit organizations or membership associations.
Basic knowledge of HTML / CSS.
Comfort engaging with social media platforms and understanding analytics.
Understanding of brand strategy and tone across multiple communication channels.
Prior experience drafting or contributing to impact or annual reports.
Awareness of the medical, scientific, or public health landscape.
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Education Coordination
Coordinate and staff approximately four (4) one-hour webinars per month.
Serve as the primary point of contact for speakers and panelists—communicating via email, phone, or text to confirm details, collect bios, slides, and consent forms, and ensure smooth event execution.
Manage webinar logistics, including scheduling, registration setup, hosting support, and post-event follow-up.
Track attendance, feedback, and post-webinar communications for reporting and continuous improvement.
Email Communications
Draft and compile content for monthly member newsletters.
Maintain and update contact lists; add non-member registrants to appropriate systems.
Create and manage opportunity announcements (deadlines, awards, RFPs, grants).
Write press releases.
Support communications related to Annual and Impact Reports.
Assist with content development and email strategy for fundraising campaigns.
Annual Strategy & Calendar Planning
Support development of ACMT’s annual marketing and communications strategy.
Maintain a centralized communications and event calendar.
Provide quarterly updates and reporting for the ACMT Board of Directors.
Media & Public Relations
Monitor media coverage using Meltwater, Google Alerts, and other tools.
Post relevant articles to the website and ACMT Connect.
Highlight earned media mentions in monthly newsletters.
Required Qualifications We’re looking for someone who is both a strong communicator and a skilled organizer :
Strong written communication skills, including experience drafting newsletters, announcements, or press releases.
Excellent task management and organizational skills; ability to manage multiple projects simultaneously and meet deadlines.
Familiarity with email marketing platforms (e.g., Campaign Monitor, Mailchimp, Constant Contact).
Comfort communicating professionally across multiple platforms (email, phone, text).
Attention to detail and strong proofreading skills.
Ability to work independently and collaboratively in a remote environment.
Enthusiasm for learning new platforms, tools, and technologies.
Preferred Qualifications Not required, but a strong plus :
Experience coordinating webinars or virtual events.
Familiarity with Adobe Creative Suite (Photoshop, InDesign, Illustrator).
Experience with Smartsheet, AirTable and / or content calendar planning tools.
Exposure to media monitoring platforms such as Meltwater or Google Alerts.
Prior work with nonprofit organizations or membership associations.
Basic knowledge of HTML / CSS.
Comfort engaging with social media platforms and understanding analytics.
Understanding of brand strategy and tone across multiple communication channels.
Prior experience drafting or contributing to impact or annual reports.
Awareness of the medical, scientific, or public health landscape.
#J-18808-Ljbffr