CCS Fundraising
TITLE: Proposal Writer
Location: New York Metropolitan Area (New York, New Jersey, Connecticut)
Reports To: Proposal Department Lead
Type: Full Time, Hybrid (with an occasional one to two days in-office a week)
Please submit a cover letter.
CCS is unable to sponsor work visas for this position, including H-1B. Candidates must be authorized to work in the U.S. without current or future visa sponsorship.
WHO WE ARE CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLE We are seeking a Director, Proposal Writer who produces high-quality, customized proposals, presentations, and sales materials that directly support CCS executives in cultivating and securing new business. Working collaboratively with selling executives and cross-functional partners, the Proposal Writer plays a critical role in transforming strategic ideas into persuasive, polished materials that reflect CCS’s value and expertise.
This role requires exceptional writing, organization, and communication skills, as well as the ability to manage multiple projects in a fast-paced, dynamic environment.
RESPONSIBILITIES
Write, design, and edit tailored proposals, presentations, and related sales materials in partnership with selling executives
Join select lead or client calls to gather key insights and inform proposal structure, tone, and messaging
Collaborate with executives to define proposal scope, structure, and content that align with client needs and firm standards
Develop and adapt language that effectively conveys CCS’s approach, services, and differentiators
Establish and maintain internal timelines and deadlines to ensure high-quality, on-time delivery of all materials
Provide direct support to selling executives by helping prepare for upcoming sales and lead meetings, including drafting background notes or assembling key materials
Draft and send thank-you or follow-up emails after lead or proposal meetings, maintaining consistent and professional communication
Directly manage and drive proposal progress, ensuring next steps and materials remain on track
Partner closely with the Executive Partnerships team to coordinate review time and ensure timely delivery of materials
Ensure all communications and materials reflect the highest professional standards and strengthen executive relationships
Work collaboratively with the Proposal Department Lead and other proposal writers to share ideas, resources, and best practices
Incorporate feedback from executives and proposal leadership to continuously improve quality and efficiency
Ensure alignment of messaging and tone across all materials
Proofread and edit other team materials, presentations, and deliverables to ensure accuracy, clarity, and consistency
Maintain organized, well-labeled proposal and lead folders in SharePoint for easy access and consistency
Use approved templates and ensure brand, style, and tone alignment across all materials
Work with team database coordinators to ensure our information is up-to-date
Leverage writing and design tools (e.g., Grammarly, Canva) to enhance presentation and quality
Identify opportunities to repurpose or improve existing proposal content and share with team leadership
QUALIFICATIONS
5+ years professional experience with proven writing and project management track record
Exceptional ability to manage multiple projects and competing deadlines in a fast-paced environment
Excellent writing and visualization skills, with a keen eye for detai
Thorough proofreading skill
Excellent time management and organizational abilities; capable of independently structuring time and tasks to meet deadline
Demonstrated resourcefulness and initiative in problem-solving and adapting to changing need
Advanced knowledge of Word, Excel, PowerPoint, and Outlook
Creative presentation design experience – experience with InDesign, Photoshop, Publisher, Canva, and other graphic design programs a plus but not required
Comfortable working both independently and collaboratively within a team setting
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE $70,000 - $115,000
The exact salary varies within range based on years of relevant experience and education.
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Reports To: Proposal Department Lead
Type: Full Time, Hybrid (with an occasional one to two days in-office a week)
Please submit a cover letter.
CCS is unable to sponsor work visas for this position, including H-1B. Candidates must be authorized to work in the U.S. without current or future visa sponsorship.
WHO WE ARE CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLE We are seeking a Director, Proposal Writer who produces high-quality, customized proposals, presentations, and sales materials that directly support CCS executives in cultivating and securing new business. Working collaboratively with selling executives and cross-functional partners, the Proposal Writer plays a critical role in transforming strategic ideas into persuasive, polished materials that reflect CCS’s value and expertise.
This role requires exceptional writing, organization, and communication skills, as well as the ability to manage multiple projects in a fast-paced, dynamic environment.
RESPONSIBILITIES
Write, design, and edit tailored proposals, presentations, and related sales materials in partnership with selling executives
Join select lead or client calls to gather key insights and inform proposal structure, tone, and messaging
Collaborate with executives to define proposal scope, structure, and content that align with client needs and firm standards
Develop and adapt language that effectively conveys CCS’s approach, services, and differentiators
Establish and maintain internal timelines and deadlines to ensure high-quality, on-time delivery of all materials
Provide direct support to selling executives by helping prepare for upcoming sales and lead meetings, including drafting background notes or assembling key materials
Draft and send thank-you or follow-up emails after lead or proposal meetings, maintaining consistent and professional communication
Directly manage and drive proposal progress, ensuring next steps and materials remain on track
Partner closely with the Executive Partnerships team to coordinate review time and ensure timely delivery of materials
Ensure all communications and materials reflect the highest professional standards and strengthen executive relationships
Work collaboratively with the Proposal Department Lead and other proposal writers to share ideas, resources, and best practices
Incorporate feedback from executives and proposal leadership to continuously improve quality and efficiency
Ensure alignment of messaging and tone across all materials
Proofread and edit other team materials, presentations, and deliverables to ensure accuracy, clarity, and consistency
Maintain organized, well-labeled proposal and lead folders in SharePoint for easy access and consistency
Use approved templates and ensure brand, style, and tone alignment across all materials
Work with team database coordinators to ensure our information is up-to-date
Leverage writing and design tools (e.g., Grammarly, Canva) to enhance presentation and quality
Identify opportunities to repurpose or improve existing proposal content and share with team leadership
QUALIFICATIONS
5+ years professional experience with proven writing and project management track record
Exceptional ability to manage multiple projects and competing deadlines in a fast-paced environment
Excellent writing and visualization skills, with a keen eye for detai
Thorough proofreading skill
Excellent time management and organizational abilities; capable of independently structuring time and tasks to meet deadline
Demonstrated resourcefulness and initiative in problem-solving and adapting to changing need
Advanced knowledge of Word, Excel, PowerPoint, and Outlook
Creative presentation design experience – experience with InDesign, Photoshop, Publisher, Canva, and other graphic design programs a plus but not required
Comfortable working both independently and collaboratively within a team setting
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE $70,000 - $115,000
The exact salary varies within range based on years of relevant experience and education.
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