Disney
Executive Assistant, Original Movies (Disney Branded Television)
Disney, Burbank, California, United States, 91501
Executive Assistant, Original Movies (Disney Branded Television)
Disney Branded Television seeks a qualified candidate for an Executive Assistant position to support two Vice Presidents in the Original Movies department. We develop and oversee movies for Disney+ and Disney Channel, including the hit Descendants and Zombies musical franchises. Some of our recent movies include Zombies 4: Dawn of the Vampires, and Descendants: The Rise of Red. Upcoming films include A Very Jonas Christmas Movie and Camp Rock 3. The ideal candidate also has a passion for kids and family entertainment. Responsibilities:
Provide comprehensive administrative support to two Vice Presidents, acting as the primary point of contact for scheduling, correspondence, and general administrative tasks Manage complex calendars, coordinate meetings across departments, capture efficient meeting minutes, reserve conference rooms, and handle phone communication. Organize and book travel arrangements, create detailed itineraries, and ensure timely submission of expense reports Work closely with the assistant to SVP to manage departmental admin needs, including purchasing requests for supplies Liase with multiple internal stakeholders/teams within DBT Update and maintain departmental grids and reports, logging submissions, and tracking project status Weekly attendance at staff and department meetings Prepare general grids and reports as necessary to report across internal departments as they arise Manage script/submission coverage and communication with story analysts internally as well as ensure that submissions are responded to externally in a timely fashion Coordinate with Production Finance and Contract Admin on all projects Monitor and report on writing steps completed and those still outstanding Create decks as needed for internal and external presentations Read and watch material and provide feedback as necessary, including but not limited to
coverage on incoming submissions, notes on project scripts and cuts of movies in post-production Provide additional support to other executives and department as needed Basic Qualifications:
1+ years of previous administrative assistant experience in a high-volume entertainment desk at a talent agency, or a studio, network, or production company Must be able to work with minimal supervision Forward thinker who will anticipate and get out in front of needs of the executive Flexibility to work longer hours with short notice during busy production schedules
may include nights and weekends to prepare for the work week Must work well under pressure Demonstrated organizational skills Superior attention to detail Ability to successfully coordinate multiple projects simultaneously Excellent communication skills, both written and verbal. Skilled in navigating diverse personalities in the workplace Someone with a passion for movies, ideally in the kids and family space Working knowledge of Outlook, Word, Excel, PowerPoint, and Canva Preferred Qualifications:
2+ years of agency desk experience and/or scripted development experience Proficient with Final Draft and Adobe Acrobat Pro, Mac/Keynote presentation skills SAP experience Required Education:
Bachelor's degree or equivalent work experience
Disney Branded Television seeks a qualified candidate for an Executive Assistant position to support two Vice Presidents in the Original Movies department. We develop and oversee movies for Disney+ and Disney Channel, including the hit Descendants and Zombies musical franchises. Some of our recent movies include Zombies 4: Dawn of the Vampires, and Descendants: The Rise of Red. Upcoming films include A Very Jonas Christmas Movie and Camp Rock 3. The ideal candidate also has a passion for kids and family entertainment. Responsibilities:
Provide comprehensive administrative support to two Vice Presidents, acting as the primary point of contact for scheduling, correspondence, and general administrative tasks Manage complex calendars, coordinate meetings across departments, capture efficient meeting minutes, reserve conference rooms, and handle phone communication. Organize and book travel arrangements, create detailed itineraries, and ensure timely submission of expense reports Work closely with the assistant to SVP to manage departmental admin needs, including purchasing requests for supplies Liase with multiple internal stakeholders/teams within DBT Update and maintain departmental grids and reports, logging submissions, and tracking project status Weekly attendance at staff and department meetings Prepare general grids and reports as necessary to report across internal departments as they arise Manage script/submission coverage and communication with story analysts internally as well as ensure that submissions are responded to externally in a timely fashion Coordinate with Production Finance and Contract Admin on all projects Monitor and report on writing steps completed and those still outstanding Create decks as needed for internal and external presentations Read and watch material and provide feedback as necessary, including but not limited to
coverage on incoming submissions, notes on project scripts and cuts of movies in post-production Provide additional support to other executives and department as needed Basic Qualifications:
1+ years of previous administrative assistant experience in a high-volume entertainment desk at a talent agency, or a studio, network, or production company Must be able to work with minimal supervision Forward thinker who will anticipate and get out in front of needs of the executive Flexibility to work longer hours with short notice during busy production schedules
may include nights and weekends to prepare for the work week Must work well under pressure Demonstrated organizational skills Superior attention to detail Ability to successfully coordinate multiple projects simultaneously Excellent communication skills, both written and verbal. Skilled in navigating diverse personalities in the workplace Someone with a passion for movies, ideally in the kids and family space Working knowledge of Outlook, Word, Excel, PowerPoint, and Canva Preferred Qualifications:
2+ years of agency desk experience and/or scripted development experience Proficient with Final Draft and Adobe Acrobat Pro, Mac/Keynote presentation skills SAP experience Required Education:
Bachelor's degree or equivalent work experience