Communication Officer Job at VILLANOVA UNIVERSITY in Villanova

Communication Officer

Posting Details: Position Title: Communication Officer; Location: Villanova, PA; Position Type: Staff; Recruitment Type: Internal/External; Work Schedule: full-time/12-months; Department: 502-Public Safety Department.

To view the position details and/or apply, click View Details below the Job Title. If you have questions about the application process, please refer to the Applicant FAQ's.

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. U.S. News & World Report’s 2025 Best Colleges rankings reflect the University’s prominence.
• Villanova’s most precious asset is our people. You will receive a holistic benefits package, generous paid time off, a retirement plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Communications Officer staffs the communications center for the department. Responds to all incoming telephone and radio calls and dispatches officers as needed. Provides information to University community members and others. Acts as a central resource for University information during non-business hours. Utilizes several specialized software systems including a CAD records management system, student records system, fire alarm system, access control system and CCTV system. Distributes and controls access to keys, radios, vehicles, and other departmental resources. Assists with dispatching fleet passenger vans after regular business hours.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities

• Answers all incoming radio and telephone calls to the department; screens and prioritizes requests for assistance and information. Maintains ongoing dialogue with callers for information. Maintains calm during emergency or stressful situations. Documents each call for assistance or information using the departmental incident reporting system. Transfers telephone calls as appropriate. Process walk-in requests for services.
• Prioritizes calls and incidents, directs departmental resources to resolve in-progress incidents. Communicates and dispatches on-duty facilities personnel to maintenance issues on campus. Dispatches Villanova Emergency Medical Service (VEMS). Communicates with outside emergency response agencies (911, Radnor Police, Fire Departments) during emergency situations by phone and radio.
• Sends emergency messages using the University’s mass notification system (NOVA Alert).
• Operates and maintains the Commonwealth Law Enforcement Assistance Network (PA CLEAN), PA Justice Network (JNET), National Crime Information Center (NCIC) and other record management systems as directed for validation of drivers’ licenses, vehicle registrations, criminal histories, wanted information and other vital information for officers in the field. Operates Mobile Data Terminal software feeding information on in-progress calls directly from the Delaware County 911 Center.
• Maintains knowledge of all vehicle and officer assignments; keeps shift supervisors informed of all appropriate incidents.
• Process walk-in requests for services.
• Prepares Daily Summary Sheet and other CAD paperwork/programs for supervisory approval; lists all incidents and their resolution, notes unusual occurrences, accounts for all members of the shift and their assignment.
• Issues keys to University passenger vans and logs outgoing and incoming vans into fleet management software. Answers parking related questions after normal business hours.
• Monitors CCTV systems, alarm systems and access control devices; informs shift supervisor and documents irregularities.
• Performs additional duties and assists with special projects as assigned.

Minimum Qualifications

• High School diploma or equivalent required.
• 21 years of age.
• APCO (Association of Public Safety Communications Officials) certification as a Public Safety Telecommunicator preferred or ability to become certified within 12 months of hire date is required.
• Ability to read and write the English language.
• Ability to speak clearly and concisely required, especially during stressful situations.
• Ability to follow both written and verbal instructions.
• Ability to proficiently operate a personal computer, keyboard and peripheral devices.
• Ability to operate various telecommunications equipment, including phone and two-way radio.

Preferred Qualifications

• Knowledge of dispatch codes, standard abbreviations, and industry terminology used by law enforcement and EMS agencies.
• 2+ years prior experience as either a call-taker or dispatcher in an emergency services setting.

Physical Requirements and/or Unusual Work Hours

• Use of phone, radios and multiple computers and hardware.
• Must be able to view numerous surveillance cameras for extended times and record significant information in CAD software.
• Remain in a stationary position for extended periods. Must be able to exchange accurate information in high-activity situations.
• Constantly operates phones, radios, multiple computers, and CCTV cameras.
• Ability to work shift work to include nights and weekends.
• Fine motor skills as well as visual, hearing, speaking, and touch.

Special Message to Applicants

• Applicants meeting the minimum qualifications will be invited to take a written test that assesses reading comprehension, listening, prioritization, and problem solving. Written test will be administered on 1/17/26.

Posting Date: 12/04/2025
Closing Date (11:59pm ET): 01/10/2026
Salary Posting Information: $44,428.80
Salary Band: 10
Job Classification: non-exempt

References Needed

Minimum Number of References Needed: 3
Maximum Number of References Needed: 3

Supplemental Questions

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• * How did you first hear of this employment opportunity?
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• LinkedIn
• Glassdoor
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• Academic Keys
• PA CareerLink/JobGateway
• Professional Affiliation/Trade Website
• Diversity Association/Publication Website
• Advertisement in Academic or Professional Publication
• Referred by a current employee
• Referred by a friend, family member, or former employee
• Heard about it at a conference or career fair
• Browsing the Villanova website
• Cabrini University employee
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* If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

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Documents needed to complete your application

Required Documents

• Cover Letter / Letter of Interest
• Resume / Curriculum Vitae

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• Other Document