C-SUITE ASSISTANTS
Executive Assistant to President of Public Relations Firm
C-SUITE ASSISTANTS, New York, New York, us, 10261
Executive Assistant to President of Public Relations Firm
New York, NY – 1–2 weeks ago (salary range: $95,000.00–$115,000.00)
A well‑known PR firm with 100 employees in the Flatiron District is looking for an Executive Assistant to the President. The office has an open plan layout, lounge area, and kitchen, and the environment is heavily team oriented. This is an office role.
About the Job
Provide daily support to the President in planning, directing, managing, and coordinating business activities
Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless
Serve as trusted primary contact between President and internal staff
Coordinate travel arrangements, including flights, hotels, and itineraries
Liaise professionally with clients, senior executives, and cross‑functional partners across the organization
Screen and prioritise incoming calls, emails, and requests
Set up domestic and international conference calls and meetings, both in‑person and virtual
Handle expense reports, invoice tracking, and related administrative tasks
Assist with research projects, presentations, and proposals for existing and prospective clients
Update and maintain documents and grids such as org‑charts, lists; draft correspondences
Support general office operations, including ordering supplies and coordinating logistics
Provide hands‑on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)
Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands
Maintain discretion when handling highly sensitive and confidential information
Assist at events after hours or on weekends, as needed
Assist with social posts, content ideas and captions for Instagram and LinkedIn
About You
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
Dynamic and proactive, comfortable in a fast‑paced environment
Experience in or knowledge of the media, fashion, and design industries is a plus
Proactive go‑getter; no task is too big or too small
Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days; office closed Christmas to New Year’s). Hours: 9‑5.
Seniority Level
Associate
Employment Type
Full‑time
Job Function
Administrative
Industries: Public Relations and Communications Services
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A well‑known PR firm with 100 employees in the Flatiron District is looking for an Executive Assistant to the President. The office has an open plan layout, lounge area, and kitchen, and the environment is heavily team oriented. This is an office role.
About the Job
Provide daily support to the President in planning, directing, managing, and coordinating business activities
Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless
Serve as trusted primary contact between President and internal staff
Coordinate travel arrangements, including flights, hotels, and itineraries
Liaise professionally with clients, senior executives, and cross‑functional partners across the organization
Screen and prioritise incoming calls, emails, and requests
Set up domestic and international conference calls and meetings, both in‑person and virtual
Handle expense reports, invoice tracking, and related administrative tasks
Assist with research projects, presentations, and proposals for existing and prospective clients
Update and maintain documents and grids such as org‑charts, lists; draft correspondences
Support general office operations, including ordering supplies and coordinating logistics
Provide hands‑on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)
Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands
Maintain discretion when handling highly sensitive and confidential information
Assist at events after hours or on weekends, as needed
Assist with social posts, content ideas and captions for Instagram and LinkedIn
About You
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
Dynamic and proactive, comfortable in a fast‑paced environment
Experience in or knowledge of the media, fashion, and design industries is a plus
Proactive go‑getter; no task is too big or too small
Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days; office closed Christmas to New Year’s). Hours: 9‑5.
Seniority Level
Associate
Employment Type
Full‑time
Job Function
Administrative
Industries: Public Relations and Communications Services
#J-18808-Ljbffr