Admin Support Specialist - Library Job at City of Appleton Wisconsin in Appleton

Admin Support Specialist - Library

City of Appleton, Wisconsin

Responsibilities

• Prepares and distributes board packets, takes minutes, and ensures accurate documentation of board-related materials.
• Assists with event logistics and room coordination for library and community use; serves as lead in meeting room booking system setup and troubleshooting.
• Coordinates internal communication workflows including correspondence, emails, meeting scheduling, and phone coverage.
• Responds to patron inquiries and concerns; routes when appropriate.
• Provides general administrative support to library administration and supervisors as needed, including tracking of library departmental metrics.
• Coordinates staff onboarding logistics with HR and section supervisors; communicates with HR on documentation regarding employee changes.
• Orders and maintains inventory of office and supplies.
• Oversees general administrative tasks including mail distribution, filing, and vendor communication.
• Maintains records in conjunction with library's records retention custodian.
• Maintains regular, punctual, and predictable attendance; works overtime as needed.
• Provides backup support to the Administrative Support Specialist Financials as needed.
• Supports special projects and staff recognition.
• Attends occasional evening or weekend meetings or events related to administrative needs.

Qualifications

• Considerable experience in progressively responsible administrative work.
• High school diploma and at least two years of office/clerical experience in a library or other public sector setting preferred.

How to Apply

Apply Online: https://www.governmentjobs.com/careers/appletonwi

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative