ADVOC8 is hiring: Executive Producer - Experiential in Chicago

Join to apply for the Executive Producer - Experiential role at ADVOC8.

Responsibilities

• Project & Production Leadership
  • Lead the end‑to‑end production of large‑scale experiential activations and environmental builds – from kickoff through fabrication, logistics, and execution.
  • Partner closely with Creative and Client Leads to translate vision into actionable production plans, timelines, and budgets.
  • Establish and manage project management frameworks, including client kickoff meetings, weekly internal tactical meetings, weekly client tactical meetings, internal and external project debriefs, and client recap communications.
  • Ensure all project documentation is maintained and organized, such as workback timelines, staffing plans, production schedules, budget matrices, production and creative decks, meeting agendas and notes, contracts and deal memos, inventory trackers, asset lists, and recap decks.
  • Develop and manage project budgets and revenue estimates; oversee AP/AR and financial operations related to projects.
  • Build and maintain vendor relationships, reviewing and negotiating third‑party contracts, pricing, and deal memos.
  • Participate in site visits, fabrication reviews, walk‑throughs, and serve as the senior on‑site production lead for all activations in your portfolio.
  • Drive continuous process improvement by creating and implementing SOPs, templates, checklists, timelines, policies, and training materials to enhance workflow, quality, and efficiency.
• Team Leadership & Mentorship
  • Mentor, empower, and hold a team of Producers, Associate Producers, and Production Coordinators accountable for growth, collaboration, and results.
  • Provide clear direction and constructive feedback throughout all project phases.
  • Model calm, solutions‑oriented leadership that builds trust across teams and vendors.
  • Partner with the Director of Production to evolve ADVOC8’s production standards, processes, and tools.
• Operational Excellence & Growth
  • Ensure all projects are delivered on time, on budget, and on brand, maintaining ADVOC8’s reputation for excellence in execution.
  • Support new business proposals through scoping, budgeting, and production planning as needed.
  • Build and maintain trusted relationships with fabrication partners, AV vendors, and other production specialists.
  • Identify opportunities to improve workflow efficiency and cross‑department collaboration.
  • Champion innovation and quality within the Production Group, helping ADVOC8 push the limits of experiential.

Qualifications

• 8–10 years of production experience in experiential marketing, live events, or large‑scale environmental/fabrication builds. Applicants without significant experience in experiential will not be considered.
• 3–5 years of experience leading production teams or managing complex, multi‑workstream activations.
• Proven expertise managing large‑scale fabrication projects – including scenic, AV, staging, rigging, and fabrication shop coordination.
• Experience working with B2B, corporate, or brand‑reputation clients; fluency in trade shows, corporate events, and brand activations highly encouraged.
• Established vendor relationships (freelance production partners, fabrication vendors, etc.) a plus.
• Skilled collaborator who works seamlessly with creative, client services, and vendor teams.
• Demonstrated mentorship and team development experience; passionate about helping others grow.

Technical & Production Skills

• Deep knowledge of experiential production, fabrication methods, and event logistics.
• Proven ability to read and interpret floorplans, shop drawings, renderings, and technical documentation.
• Strong vendor management, budgeting, and scheduling experience.
• High proficiency with Google Suite (Docs, Sheets, Slides, Drive).
• Experience with project‑management tools like Monday.com and working knowledge of Microsoft Office.
• Comfortable with travel and on‑site leadership during builds and activations.

Team & Culture

• A collaborative, positive leader who thrives on teamwork and building something together.
• Calm and decisive under pressure, with a problem‑solving mindset.
• Passionate about quality, detail, and craft.
• Aligned with and committed to ADVOC8’s core values; represents them in daily work.
• Ability to travel 30 % of the year.

Core Values

• Better Together – Collaborative soul open to new ideas, sharing successes and being part of a team.
• Level Up – High standards, never settling for the status quo.
• Hustle Smarter – Entrepreneurial, roll‑up‑your‑sleeves spirit tempered by the courage to identify smarter ways of doing things.
• Celebrate Differences – Highly empathetic personality who values individual perspectives.
• Outcome Over Income – Extensive experience and demonstrated success in client relationship management.
• Protect the Respect – Navigates conflict with an emphasis on transparency and diplomacy.
• Engineer Exceptional Value – Inspired by outside‑the‑box thinking that yields outstanding ROI for clients and projects.
• Embrace Change – Recognize situations that require flexibility and craft creative solutions on the fly.

Benefits

• Collaborative and creative work environment.
• Competitive base salary, with additional performance‑based incentives.
• Health Insurance: 100 % coverage of base‑level medical insurance plus buy‑up options to meet the needs of you and your family.
• Dental and vision insurance.
• 401(k), FSA, and stipend for mobile phone usage.
• Professional development and training reimbursements.
• Flexible work schedule.
• Unlimited vacation and personal time.
• Paid parental leave and Grand‑ternity leave.
• Fully remote company.

Location: This position is not location‑based, though travel will occasionally be required for project work and team off‑sites.

Legally authorized to work in the U.S. is required; we are not able to provide sponsorship at this time.

Salary: $140,000 – $155,000 per year.

ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.

Employment with ADVOC8 is conditional upon receipt of satisfactory results to an applicable background check, conducted once an offer has been extended and agreed upon.