Blue Cross and Blue Shield of Massachusetts, Inc.
Sr. Administrative Assistant to the Chief Marketing Officer
Blue Cross and Blue Shield of Massachusetts, Inc., Hingham, Massachusetts, us, 02043
Ready to help us transform healthcare? Bring your true colors to blue.
Position Summary The Sr. Administrative Assistant to the Chief Marketing Officer (CMO) role combines traditional executive assistant duties with modern project coordination, communication management and digital tool proficiency to keep the marketing organization running smoothly.
This role is open to candidates local to our Boston, MA office and has some in‑office expectations.
Key Responsibilities
Calendar and Time Management:
Manage the CMO and Marketing leaders calendars, scheduling appointments, meetings, and travel arrangements, prioritizing tasks, and ensuring efficient time allocation.
Oversee Daily Prioritization:
Proactively adjust plans as business needs shift to ensure focus on the most impactful and timely activities.
Communication and Liaison:
Act as a point of contact between the CMO and internal/external stakeholders. Develop collaborative relationships with executive administrators in the C‑suite to ensure smooth interactions and successful logistics (space, preferences, timing, etc.).
Help Support Corporation and Divisional Goals:
Support marketing leaders in executing Marketing's annual goals and priorities by being intuitive, resourceful, thoughtful, diplomatic, and action‑oriented.
Meeting Coordination:
Prepare for meetings, including creating agendas, note taking, meeting summarization and distribution. Coordinate catering with internal/external partners and vendors. Be on‑site to oversee all details are executed flawlessly. Work with A/V group for large meetings, providing a successful and equitable meeting experience for hybrid marketing meetings.
Event Coordination:
Assist with planning and executing internal marketing events. Coordinate closely with the Events & Experience team on coordinating Marketing All‑Hands meetings.
Expense Management:
Process expense reports and manage budgets related to the CMO's activities.
Travel Arrangements:
Book travel for the CMO and other team members as needed.
Special Projects:
Take on additional tasks and special projects as needed by the CMO and marketing leaders including light research, submission for internal rewards, assisting with organizing community events and more.
Training and Onboarding Coordination and Support:
Assist new team members with the new hire and onboarding process. Support Operations team with learning and development training for the Marketing department.
Presentation/Document Support:
Provide light edits and updates to presentations and spreadsheets for CMO and direct reports, maintain organized, easily accessible files and materials to ensure efficient retrieval.
Internal/Team Communications:
Provide draft communications (emails, memos) on behalf of CMO. Provide ongoing updates to Marketing Division related to company or departmental activities, deadlines, news and updates.
Skills / Requirements
Exceptional Organizational and Time Management Skills:
Manage multiple priorities, meet deadlines, and maintain a high level of organization. Be able to anticipate future requirements and plan ahead.
Strong Communication Skills:
Excellent written and verbal communication skills, including the ability to communicate effectively with diverse audiences.
Technical Proficiency:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; skilled at creating impactful PowerPoint presentations, collaborating seamlessly across Teams and Zoom, exploring AI and automation tools to streamline and improve recurring tasks.
Discretion and Confidentiality:
Be trusted with handling sensitive information with discretion and maintaining confidentiality.
Problem‑Solving Skills:
Can identify and solve problems proactively and creatively. Takes pride in finding the best ways to streamline work and improve performance (project planning, developing systems that work better, etc.).
Relationship Building:
Skilled at building and maintaining strong relationships with internal and external stakeholders.
Professional Presence:
Demonstrates exceptional professionalism during all interactions with internal leaders, external partners, stakeholders and more. Represents the CMO and is consistently polished, confident and respectful.
Proactive & Anticipatory:
Can anticipate needs, spot potential issues before they arise, and keep priorities on track with timely reminders and follow‑ups for the CMO.
Growth Mindset:
Embraces learning and growth, exploring new tools and technology—including AI—to enhance efficiency, and eagerly takes on new challenges and responsibilities.
Experience and Education
Minimum of 5‑7 years of executive level administrative and business experience.
BS/BA or equivalent experience preferred.
High school degree or equivalent required unless otherwise noted above.
Location Boston, Hingham
Time Type Full time
Hourly Range $36.23 - $44.28
Benefits The job posting range is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, performance, shift, travel requirements, sales or revenue‑based metrics, and business or organizational needs and affordability.
This job is also eligible for variable pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and a suite of well‑being benefits to eligible employees.
About Blue Cross Blue Shield of MA We understand the confidence gap and imposter syndrome can prevent amazing candidates, so please don't hesitate to apply. We might have another role that fits your profile. Bring your true colors, perspectives, and experiences. We remain relentless in our pursuit to transform healthcare for all.
As an employer, we invest in your development and provide resources to enable your success. Learn how we create an inclusive and rewarding workplace that promotes excellence and offers opportunities for employees to forge their unique career path by visiting our Company Culture page. If this sounds like something you'd like to be a part of, we'd love to hear from you. You can also join our Talent Community to stay in the know on all things Blue.
At Blue Cross Blue Shield of Massachusetts, we promote wellness and work/life balance as a key part of associate wellbeing. For more information on how we work and support that work/life balance, visit our How We Work page.
#J-18808-Ljbffr
Position Summary The Sr. Administrative Assistant to the Chief Marketing Officer (CMO) role combines traditional executive assistant duties with modern project coordination, communication management and digital tool proficiency to keep the marketing organization running smoothly.
This role is open to candidates local to our Boston, MA office and has some in‑office expectations.
Key Responsibilities
Calendar and Time Management:
Manage the CMO and Marketing leaders calendars, scheduling appointments, meetings, and travel arrangements, prioritizing tasks, and ensuring efficient time allocation.
Oversee Daily Prioritization:
Proactively adjust plans as business needs shift to ensure focus on the most impactful and timely activities.
Communication and Liaison:
Act as a point of contact between the CMO and internal/external stakeholders. Develop collaborative relationships with executive administrators in the C‑suite to ensure smooth interactions and successful logistics (space, preferences, timing, etc.).
Help Support Corporation and Divisional Goals:
Support marketing leaders in executing Marketing's annual goals and priorities by being intuitive, resourceful, thoughtful, diplomatic, and action‑oriented.
Meeting Coordination:
Prepare for meetings, including creating agendas, note taking, meeting summarization and distribution. Coordinate catering with internal/external partners and vendors. Be on‑site to oversee all details are executed flawlessly. Work with A/V group for large meetings, providing a successful and equitable meeting experience for hybrid marketing meetings.
Event Coordination:
Assist with planning and executing internal marketing events. Coordinate closely with the Events & Experience team on coordinating Marketing All‑Hands meetings.
Expense Management:
Process expense reports and manage budgets related to the CMO's activities.
Travel Arrangements:
Book travel for the CMO and other team members as needed.
Special Projects:
Take on additional tasks and special projects as needed by the CMO and marketing leaders including light research, submission for internal rewards, assisting with organizing community events and more.
Training and Onboarding Coordination and Support:
Assist new team members with the new hire and onboarding process. Support Operations team with learning and development training for the Marketing department.
Presentation/Document Support:
Provide light edits and updates to presentations and spreadsheets for CMO and direct reports, maintain organized, easily accessible files and materials to ensure efficient retrieval.
Internal/Team Communications:
Provide draft communications (emails, memos) on behalf of CMO. Provide ongoing updates to Marketing Division related to company or departmental activities, deadlines, news and updates.
Skills / Requirements
Exceptional Organizational and Time Management Skills:
Manage multiple priorities, meet deadlines, and maintain a high level of organization. Be able to anticipate future requirements and plan ahead.
Strong Communication Skills:
Excellent written and verbal communication skills, including the ability to communicate effectively with diverse audiences.
Technical Proficiency:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; skilled at creating impactful PowerPoint presentations, collaborating seamlessly across Teams and Zoom, exploring AI and automation tools to streamline and improve recurring tasks.
Discretion and Confidentiality:
Be trusted with handling sensitive information with discretion and maintaining confidentiality.
Problem‑Solving Skills:
Can identify and solve problems proactively and creatively. Takes pride in finding the best ways to streamline work and improve performance (project planning, developing systems that work better, etc.).
Relationship Building:
Skilled at building and maintaining strong relationships with internal and external stakeholders.
Professional Presence:
Demonstrates exceptional professionalism during all interactions with internal leaders, external partners, stakeholders and more. Represents the CMO and is consistently polished, confident and respectful.
Proactive & Anticipatory:
Can anticipate needs, spot potential issues before they arise, and keep priorities on track with timely reminders and follow‑ups for the CMO.
Growth Mindset:
Embraces learning and growth, exploring new tools and technology—including AI—to enhance efficiency, and eagerly takes on new challenges and responsibilities.
Experience and Education
Minimum of 5‑7 years of executive level administrative and business experience.
BS/BA or equivalent experience preferred.
High school degree or equivalent required unless otherwise noted above.
Location Boston, Hingham
Time Type Full time
Hourly Range $36.23 - $44.28
Benefits The job posting range is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, performance, shift, travel requirements, sales or revenue‑based metrics, and business or organizational needs and affordability.
This job is also eligible for variable pay.
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and a suite of well‑being benefits to eligible employees.
About Blue Cross Blue Shield of MA We understand the confidence gap and imposter syndrome can prevent amazing candidates, so please don't hesitate to apply. We might have another role that fits your profile. Bring your true colors, perspectives, and experiences. We remain relentless in our pursuit to transform healthcare for all.
As an employer, we invest in your development and provide resources to enable your success. Learn how we create an inclusive and rewarding workplace that promotes excellence and offers opportunities for employees to forge their unique career path by visiting our Company Culture page. If this sounds like something you'd like to be a part of, we'd love to hear from you. You can also join our Talent Community to stay in the know on all things Blue.
At Blue Cross Blue Shield of Massachusetts, we promote wellness and work/life balance as a key part of associate wellbeing. For more information on how we work and support that work/life balance, visit our How We Work page.
#J-18808-Ljbffr