Bentley University
Academic Coordinator II, Experience Design, Marketing, and CADS
Bentley University, Waltham, Massachusetts, United States, 02254
Academic Coordinator II, Experience Design, Marketing, and CADS
Job Description Summary
The position reports directly to the department chairs of Marketing, the department chair of Experience Design, and the director of the Center for Analytics and Data Science. The Academic Coordinator II assists with daily operations within the departments and center served. This position executes professionally and proficiently a wide variety of administrative, technical, and financial services to support the department chairs, director, faculty, and students. The position is expected to be fully in-person.
Essential Duties
Manage all daily administrative activities within the departments
With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but are not limited to candidate interviews, committee meetings, faculty retreats, and faculty/student events
Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
Manage and maintain all shared office equipment such as printers, copiers and fax machines
Act as the main point of contact and liaison for all visitors to the department office(s)
Utilize current software including Office 365 to produce and manage various department materials
Maintain department databases including office assignment lists, event information, faculty address list, etc.
Help faculty to proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course descriptions and other related materials (when needed)
Utilize current systems (Workday Student, Brightspace, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
Assist with faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinating office moves, and requesting access to internal systems and facilities
Work with Chair and faculty to enter course schedules
Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
Organize and maintain files and resources including course syllabi, faculty CV and reports, and other documentation related to accreditation processes
Work with the Business Service Center in paying out invoices and expenses
Manage the logistics of events the Center runs, including choosing date and time that conflicts minimally with other events, choosing and booking rooms and food, preparing and coordinating announcement distribution, supporting events during business hours, and taking photos for social media
Ensure student workers complete delegated tasks and oversee/approve hours logged by work study students working for the center
Meet occasionally with CADS director to receive plans for upcoming events and support logistics
Hire, train, schedule, and supervise student workers within the department
Assist with marketing and communications for the department including drafting and sending e‑mails to students, maintaining department website and documentation, and other duties
Continuously improve current skills through all internal training and resources offered
All other duties as assigned by the supervisor
Preferred Qualifications
HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred
2‑4 years of relevant working experience
Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, SharePoint, and Outlook) or similar software
Demonstrated proficiency in utilizing team collaboration tools (SharePoint, Teams) or similar collaboration software
Demonstrated proficiency in Zoom or other remote meeting software
Demonstrated ability to work with a diverse population
Preferred experience using various academic support applications including Workday Student, Brightspace, etc.
Ability to juggle multiple priorities and assignments
Have a customer service focus and proactively serve the departments and faculty
Work Environment
Typical office setting with extensive sitting and computer work
Ability to travel to meetings and events internally and on occasion outside of campus
This position is expected to be fully in-person
Pay Transparency At Bentley we offer a “total rewards” package designed to attract, motivate, retain, and reward our employees. This includes competitive compensation, robust benefits, career development and opportunities, generous paid time off, workplace flexibility and a positive, engaging employee experience. In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we’re sharing the salary grade range for this role. The grade range is based on market data and the scope of responsibilities. Final pay will depend on your experience, education, and other relevant qualifications.
Salary Grade Range
$23.34 - $37.37 per hour
If you have questions about the salary grade range or need additional information, please contact us at GA_HR_Employment@bentley.edu.
Bentley University requires references checks and may conduct other pre‑employment screening.
Diversity Statement Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community. Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Seniority Level Entry level
Employment Type Full‑time
Job Function Education and Training; Higher Education
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The position reports directly to the department chairs of Marketing, the department chair of Experience Design, and the director of the Center for Analytics and Data Science. The Academic Coordinator II assists with daily operations within the departments and center served. This position executes professionally and proficiently a wide variety of administrative, technical, and financial services to support the department chairs, director, faculty, and students. The position is expected to be fully in-person.
Essential Duties
Manage all daily administrative activities within the departments
With direction from the department chair, act as primary scheduler and organizer for all department(s) activities which may include but are not limited to candidate interviews, committee meetings, faculty retreats, and faculty/student events
Maintain all department common spaces through various duties including filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needs
Manage and maintain all shared office equipment such as printers, copiers and fax machines
Act as the main point of contact and liaison for all visitors to the department office(s)
Utilize current software including Office 365 to produce and manage various department materials
Maintain department databases including office assignment lists, event information, faculty address list, etc.
Help faculty to proofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course descriptions and other related materials (when needed)
Utilize current systems (Workday Student, Brightspace, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issues
Assist with faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinating office moves, and requesting access to internal systems and facilities
Work with Chair and faculty to enter course schedules
Participate in aspects of future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic department
Organize and maintain files and resources including course syllabi, faculty CV and reports, and other documentation related to accreditation processes
Work with the Business Service Center in paying out invoices and expenses
Manage the logistics of events the Center runs, including choosing date and time that conflicts minimally with other events, choosing and booking rooms and food, preparing and coordinating announcement distribution, supporting events during business hours, and taking photos for social media
Ensure student workers complete delegated tasks and oversee/approve hours logged by work study students working for the center
Meet occasionally with CADS director to receive plans for upcoming events and support logistics
Hire, train, schedule, and supervise student workers within the department
Assist with marketing and communications for the department including drafting and sending e‑mails to students, maintaining department website and documentation, and other duties
Continuously improve current skills through all internal training and resources offered
All other duties as assigned by the supervisor
Preferred Qualifications
HS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred
2‑4 years of relevant working experience
Demonstrated proficiency in utilizing MS Office 365 (Word, Excel, SharePoint, and Outlook) or similar software
Demonstrated proficiency in utilizing team collaboration tools (SharePoint, Teams) or similar collaboration software
Demonstrated proficiency in Zoom or other remote meeting software
Demonstrated ability to work with a diverse population
Preferred experience using various academic support applications including Workday Student, Brightspace, etc.
Ability to juggle multiple priorities and assignments
Have a customer service focus and proactively serve the departments and faculty
Work Environment
Typical office setting with extensive sitting and computer work
Ability to travel to meetings and events internally and on occasion outside of campus
This position is expected to be fully in-person
Pay Transparency At Bentley we offer a “total rewards” package designed to attract, motivate, retain, and reward our employees. This includes competitive compensation, robust benefits, career development and opportunities, generous paid time off, workplace flexibility and a positive, engaging employee experience. In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we’re sharing the salary grade range for this role. The grade range is based on market data and the scope of responsibilities. Final pay will depend on your experience, education, and other relevant qualifications.
Salary Grade Range
$23.34 - $37.37 per hour
If you have questions about the salary grade range or need additional information, please contact us at GA_HR_Employment@bentley.edu.
Bentley University requires references checks and may conduct other pre‑employment screening.
Diversity Statement Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community. Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Seniority Level Entry level
Employment Type Full‑time
Job Function Education and Training; Higher Education
#J-18808-Ljbffr