Amazon is hiring: Executive Assistant, Advertising Finance in New York

Executive Assistant

Do you believe that details matter and want to be part of a growing, global team? If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes this is the role for you. We are looking for a bright, well organized and self-motivated Executive Assistant to support three directors in the Ads Finance team. The team is looking for a driven individual with a history of high performance to support this growing organization. This role requires five days a week in office.

Key job responsibilities:

• Management of complex calendar and scheduling to support the directors.
• Manage both domestic and international travel and process expense reports.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Assist the EA team to foster a cohesive and effective work environment.
• Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.

A day in the life:

• Proactively manage complex calendars to ensure deliverables are met.
• Coordinate calendars across multiple teams to proactively plan for key business cycles.
• Effectively and proactively supporting directors and other team members.
• Act as a gatekeeper by balancing customer obsession and backbone.
• Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
• Submit expense reports.
• Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Finance Operations and the larger Amazon community.
• Drive completion of key deliverables and other items.
• Assist with event coordination (including team meetings and morale events).
• Creatively solve complex problems while building sustainable, scalable mechanisms.