Florida Atlantic University
Coordinator, Event Planning
Florida Atlantic University, Boca Raton, Florida, United States, 33431
Coordinator, Event Planning
Florida Atlantic University is seeking a Coordinator, Event Planning. Boca Raton, FL. The Coordinator for Event Planning reports directly to the Assistant Director for Event Planning and advises and works with Registered Student Organizations (RSO) regarding Student Union facilities and services, processing, and scheduling events. Summary of responsibilities: Supervises the Event Planning student positions to ensure that all events are accurately input in accordance with Student Union Event Planning policies for Student Union, classroom spaces, and other university venues. Works directly with student organizations to plan, organize, and execute their events, ensuring compliance with University and Student Union policies and procedures. Works closely with University partners, such as FAU Police, Dining Services, and Traffic & Parking, in facilitating Registered Student Organization (RSO) events. Meets regularly with the event planning team to ensure that all events are scheduled properly in the Event Management System (EMS) and are in accordance with the Student Union event reservations and financial policies and procedures. Primary point of contact for all FAU student RSO events. Works closely with the Operations team to ensure that all room setups, diagrams, and event logistics within the EMS system are correct. Responsible for communicating with University Facilities regarding needs for all Outdoor Spaces. Prepares agreements for users, including preparing cost estimates for the user and the Student Union's financial services for billing. Responsible for collecting liability insurance and obtaining all necessary documentation with off-campus customers. Assists in the preparation of appropriate contracts, invoices, forms, reports, and correspondence. Works with the Operations department to coordinate room setup requirements as well as FAU Police, Business Services, and Traffic & Parking. Works with customers from start to finish regarding Student Union/campus facilities and services to ensure the successful implementation of events. Works closely and cooperatively with the Operations professional and student staff to schedule, set up, and prepare reserved rooms. May directly supervise and train student workers. Perform other job-related duties as assigned by the Director. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day. Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization and one year of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Salary: $45,000.00 AMP College or Department: Student Affairs Location: Boca Raton Work Days and Hours: Monday - Friday 8:00 a.m - 5:00 p.m. Application Deadline: 2026-01-05 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Florida Atlantic University is seeking a Coordinator, Event Planning. Boca Raton, FL. The Coordinator for Event Planning reports directly to the Assistant Director for Event Planning and advises and works with Registered Student Organizations (RSO) regarding Student Union facilities and services, processing, and scheduling events. Summary of responsibilities: Supervises the Event Planning student positions to ensure that all events are accurately input in accordance with Student Union Event Planning policies for Student Union, classroom spaces, and other university venues. Works directly with student organizations to plan, organize, and execute their events, ensuring compliance with University and Student Union policies and procedures. Works closely with University partners, such as FAU Police, Dining Services, and Traffic & Parking, in facilitating Registered Student Organization (RSO) events. Meets regularly with the event planning team to ensure that all events are scheduled properly in the Event Management System (EMS) and are in accordance with the Student Union event reservations and financial policies and procedures. Primary point of contact for all FAU student RSO events. Works closely with the Operations team to ensure that all room setups, diagrams, and event logistics within the EMS system are correct. Responsible for communicating with University Facilities regarding needs for all Outdoor Spaces. Prepares agreements for users, including preparing cost estimates for the user and the Student Union's financial services for billing. Responsible for collecting liability insurance and obtaining all necessary documentation with off-campus customers. Assists in the preparation of appropriate contracts, invoices, forms, reports, and correspondence. Works with the Operations department to coordinate room setup requirements as well as FAU Police, Business Services, and Traffic & Parking. Works with customers from start to finish regarding Student Union/campus facilities and services to ensure the successful implementation of events. Works closely and cooperatively with the Operations professional and student staff to schedule, set up, and prepare reserved rooms. May directly supervise and train student workers. Perform other job-related duties as assigned by the Director. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day. Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization and one year of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Salary: $45,000.00 AMP College or Department: Student Affairs Location: Boca Raton Work Days and Hours: Monday - Friday 8:00 a.m - 5:00 p.m. Application Deadline: 2026-01-05 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.