Executive Assistant - WSB TV
Location: Atlanta, GA, US, 30309
Position Overview
The Executive Assistant offers extensive administrative support to the President of CMG Content & WSB-TV and their team. The Executive Assistant demonstrates a high level of integrity, professionalism, and diplomacy, handling sensitive and confidential business matters. This role requires responsiveness, organization, attention to detail, and the independent judgment needed to plan, prioritize, and organize in a fast-paced, quickly changing environment. The ideal candidate views themselves as an extension of the executives and departments they support and as an extension of the leadership team's brand.
They are focused on removing barriers to success and creating administrative ease to enable the assigned leaders and their teams to be their most successful and productive selves.
This role is primarily an onsite position supporting the in-office needs of the executive and their departments.
Essential Duties and Responsibilities
Responsible for managing the overall calendar, involving significant interaction with both internal and external executives and assistants. Proactively reviews calendars to identify potential conflicts or issues, ensuring optimal use of each executive's time and focus.
Handles all travel, transportation, and lodging arrangements, and creates thorough and detailed itineraries as required.
Prepares detailed and timely expense reports to accurately record expenses in accordance with CMG's Travel and Expense policy.
Gathers and analyzes data, then prepares documents, PowerPoint presentations, reports, and spreadsheets.
Handles inbound calls and voicemails, responding to or directing inquiries to the appropriate party or system. Reviews and prioritizes communications and prepares brief responses as needed.
Coordinates the scheduling of meetings (both live and virtual). Plans and facilitates group meetings at the office and offsite locations, including arranging conference room and site details, catering, room setup, and agendas.
Develops and maintains an efficient and effective organizational filing system and other methods for retaining documentsboth physical and virtual.
Performs general support tasks such as ordering office supplies, coordinating office moves, assembling weekly or regular reports and presentations, and managing file document projects.
Integrates into the Executive Assistant community. Assists with team-building events for the team, including generating ideas and coordinating logistics for the facility and food as needed.
Provides support for executive meetings and/or large gatherings, including copying, delivering gifts, or preparing other materials as needed.
Maintains the team calendar (including special events, birthdays, etc.) and proactively plans to recognize key dates and milestones.
Attends staff meetings as needed.
Prepares leaders for their tasks, including providing background information for meetings, special activities, and presentations.
Keeps employee reference lists and organizational charts for the department.
Coordinates and manages onboarding for new leaders, including securing office space, equipment, and supplies, and scheduling orientation meetings. Provides support to other team members as needed.
Assist with special projects as needed.
Minimum Qualifications
At least 5 years of experience supporting a C-level executive. Experience working with a Television team is a plus
Associate's degree, bachelor's degree, or equivalent
Highly skilled in Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams
Ability to produce accurate and timely information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Proficient with digital devices and quick to learn new technologies
Must be capable of maintaining the highest level of confidentiality
Resourceful self-starter capable of working independently with minimal supervision
Proven ability to manage multiple tasks at once
Requires exceptional organizational skills and attention to detail
Proficiency in spelling, punctuation, grammar, and proofreading
Professional demeanor and telephone etiquette are essential
Strong communication skills required to engage with senior executives and external professionals
Competencies for Success
Energetic, positive team player who is adaptable, personable, and has a service-oriented attitude
Positive, collaborative, and constructive communication and work style
A proactive, passionate, and creative problem solver
Ability to comprehend, interpret, communicate, and respond to ambiguous requests
Ability to work in a fast-paced, multitask environment where attention to detail is required