Inside Higher Ed
Cataloging and Acquisitions Assistant (6759C), Library Administration - 83139
Inside Higher Ed, Berkeley, California, United States, 94709
Cataloging and Acquisitions Assistant (6759C), Library Administration - 83139
Posted 4 days ago. Be among the first 25 applicants.
About the Institution At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Please consider whether your values align with our Guiding Values & Principles, Principles of Community, and Strategic Plan.
About the Department The Bancroft Library is the primary special collections library at UC Berkeley and one of the largest and most heavily used libraries of manuscripts, rare books, and unique materials in the United States.
Position Summary The Cataloging and Acquisitions Assistant plays a vital role in ensuring both intellectual and physical access to Bancroft Library's collections. Working cross‑functionally between the Acquisitions and Cataloging Units, this position independently performs copy and original cataloging, maintains catalog records, supports bibliographic acquisitions and collections control, collects cataloging and acquisitions statistics, and assists with preparing materials for shelving. The role also provides oversight and training for student employees.
Application Review Deadline The First Review Date for this job is 12/30/2025. For full consideration please apply by 01/20/2026.
Responsibilities
Perform complex copy cataloging of books in a variety of languages; add descriptive metadata to brief records, as needed; assign subject headings and form/genre terms; assign classification and/or cutter call numbers based upon existing subject headings or local guidelines.
Evaluate local collection information determined by curatorial and acquisition staff for treatment of provenance and acquisition history; add provenance notes and access points to individual records.
Perform original cataloging for items without existing records, including monographs, broadsides, audiovisual materials, and multi-volume sets.
Complete bibliographic searching, ordering and receiving of materials for the acquisitions unit; verify and assess condition of bibliographic materials relative to catalog or seller descriptions.
Receive and confirm items, unpacking boxes, scanning invoices and updating internal tracking logs for incoming materials.
Occasionally support work in the field on bibliographic collections.
Support acquisitions and cataloging workflows by ensuring a strong integration between the two units.
Support the collection of bibliographic acquisition and cataloging statistics.
Process and resolve issues with vendor-supplied records.
Perform complex bibliographic maintenance in Alma.
Verify and update catalog records for changes in title, publisher, or frequency.
Receive, check in and process newly received serial issues.
Claim missing issues with the vendor or publisher.
Perform original or copy cataloging for newly acquired serial titles.
Update and maintain serial holdings records; create summary holdings notes.
Hire, train and supervise 2–4 student employees working on projects in both the Acquisitions and Cataloging units.
Oversee student projects including serials receiving and processing, as well as marking and labeling of books and other materials.
Train students in safe handling of rare and special collections materials.
Provide quality control and coordinate with stacks management staff to move materials into circulation.
Serve one two‑hour shift per week on Bancroft's Reading Room desks.
Required Qualifications
Knowledge of MARC21 Bibliographic Formats, RDA, DCRM, LC Classification, LC Subject Headings, and genre/form terms from various thesauri (e.g., LCGFT, RBMSCV).
Familiarity with OCLC Connexion and Integrated Library Systems (ILS).
Advanced problem‑solving skills and decision‑making ability.
Attention to detail.
Ability to determine correct classification, resolve cataloging discrepancies, and perform record maintenance.
Applicants for positions in the Library Assistant series are expected to possess the essential skills, knowledge, and abilities to perform the duties assigned.
Preferred Qualifications
Ability to read at least one non‑English language (preferably Spanish).
Experience working in the Alma ILS environment.
Research skills in historical, biographical, and genealogical databases.
Familiarity with bibliographic editions and attention to detail in comparing a catalog description to books in hand.
At least 2 years of experience in library cataloging.
Bachelor's or associate degree in library information technology or a related field and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. The budgeted hourly range is $33.48 (Step 5) – $39.19 (Step 12). This is a non‑exempt, biweekly‑paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information
This position is governed by the terms and conditions of the agreement for the Clerical & Allied Services Unit (CX) with Teamsters Local 2010. The current bargaining agreement manual can be found at http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html.
This is not a visa opportunity; no sponsorship of an H‑1B visa is provided.
Conviction History Background This is a designated position requiring fingerprinting and a background check. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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About the Institution At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Please consider whether your values align with our Guiding Values & Principles, Principles of Community, and Strategic Plan.
About the Department The Bancroft Library is the primary special collections library at UC Berkeley and one of the largest and most heavily used libraries of manuscripts, rare books, and unique materials in the United States.
Position Summary The Cataloging and Acquisitions Assistant plays a vital role in ensuring both intellectual and physical access to Bancroft Library's collections. Working cross‑functionally between the Acquisitions and Cataloging Units, this position independently performs copy and original cataloging, maintains catalog records, supports bibliographic acquisitions and collections control, collects cataloging and acquisitions statistics, and assists with preparing materials for shelving. The role also provides oversight and training for student employees.
Application Review Deadline The First Review Date for this job is 12/30/2025. For full consideration please apply by 01/20/2026.
Responsibilities
Perform complex copy cataloging of books in a variety of languages; add descriptive metadata to brief records, as needed; assign subject headings and form/genre terms; assign classification and/or cutter call numbers based upon existing subject headings or local guidelines.
Evaluate local collection information determined by curatorial and acquisition staff for treatment of provenance and acquisition history; add provenance notes and access points to individual records.
Perform original cataloging for items without existing records, including monographs, broadsides, audiovisual materials, and multi-volume sets.
Complete bibliographic searching, ordering and receiving of materials for the acquisitions unit; verify and assess condition of bibliographic materials relative to catalog or seller descriptions.
Receive and confirm items, unpacking boxes, scanning invoices and updating internal tracking logs for incoming materials.
Occasionally support work in the field on bibliographic collections.
Support acquisitions and cataloging workflows by ensuring a strong integration between the two units.
Support the collection of bibliographic acquisition and cataloging statistics.
Process and resolve issues with vendor-supplied records.
Perform complex bibliographic maintenance in Alma.
Verify and update catalog records for changes in title, publisher, or frequency.
Receive, check in and process newly received serial issues.
Claim missing issues with the vendor or publisher.
Perform original or copy cataloging for newly acquired serial titles.
Update and maintain serial holdings records; create summary holdings notes.
Hire, train and supervise 2–4 student employees working on projects in both the Acquisitions and Cataloging units.
Oversee student projects including serials receiving and processing, as well as marking and labeling of books and other materials.
Train students in safe handling of rare and special collections materials.
Provide quality control and coordinate with stacks management staff to move materials into circulation.
Serve one two‑hour shift per week on Bancroft's Reading Room desks.
Required Qualifications
Knowledge of MARC21 Bibliographic Formats, RDA, DCRM, LC Classification, LC Subject Headings, and genre/form terms from various thesauri (e.g., LCGFT, RBMSCV).
Familiarity with OCLC Connexion and Integrated Library Systems (ILS).
Advanced problem‑solving skills and decision‑making ability.
Attention to detail.
Ability to determine correct classification, resolve cataloging discrepancies, and perform record maintenance.
Applicants for positions in the Library Assistant series are expected to possess the essential skills, knowledge, and abilities to perform the duties assigned.
Preferred Qualifications
Ability to read at least one non‑English language (preferably Spanish).
Experience working in the Alma ILS environment.
Research skills in historical, biographical, and genealogical databases.
Familiarity with bibliographic editions and attention to detail in comparing a catalog description to books in hand.
At least 2 years of experience in library cataloging.
Bachelor's or associate degree in library information technology or a related field and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. The budgeted hourly range is $33.48 (Step 5) – $39.19 (Step 12). This is a non‑exempt, biweekly‑paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information
This position is governed by the terms and conditions of the agreement for the Clerical & Allied Services Unit (CX) with Teamsters Local 2010. The current bargaining agreement manual can be found at http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html.
This is not a visa opportunity; no sponsorship of an H‑1B visa is provided.
Conviction History Background This is a designated position requiring fingerprinting and a background check. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
#J-18808-Ljbffr