Inside Higher Ed
Collections Project Assistant (6760C), Library Administration - 82686
Inside Higher Ed, Berkeley, California, United States, 94709
Collections Project Assistant (6760C), Library Administration - 82686
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Collections Project Assistant (6760C), Library Administration - 82686
role at
Inside Higher Ed
This position supports large‑scale collections projects for the Sciences Division. In addition, this position is responsible for the physical processing of new materials for the Chemistry, Astronomy & Physics Library.
About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. We actively support an inclusive, equity‑focused community and provide space for supportive colleague communities via numerous employee resource groups. All full‑time staff receive at least 80 hours (10 days) of paid time per year for professional development.
Position Summary The Libraries Sciences Division consists of four libraries and support the research, teaching, and study needs of students and faculty in numerous departments.
Application Review Date The first review date for this job is: 12/05/2025.
Responsibilities
Collection Maintenance and Stacks Management:
perform advanced bibliographic verification
recall SLF‑N materials and prepare deposits for the Systemwide Library Facility‑North (SLF‑N)
evaluate brittle or disintegrating volumes for Google Books or storage eligibility
assist technical processing staff with SLF‑N pulling and packing
process material for SLF‑N deposit
coordinate purchasing and maintaining packing supplies inventory
maintain storage statistics
coordinate stacks shifts to make space for newly acquired, returned, or merged collections
assist with library collection planning, including measuring shelving space, pulling material for review and processing items to be withdrawn
Monographic Processing:
process and prepare new monographs
manage new bookshelf and displays
process withdrawals, transfers, and monographic replacements; process Google Scanning materials
pull materials and update catalog information
process materials returned from the project and oversee returning materials to the shelves
assist with searches for missing items
Circulation:
assist with circulation desk coverage as needed; assist RSD with processing AFN requests; field difficult communications and complaints referred from student employees; correspond with faculty, staff, and other patrons
answer basic reference questions and provide general public service information to patrons
Serials Processing:
oversee binding operations for a small unit; perform post‑cataloguing of first issues of serial publications; process transfers and withdrawals
check in all new/received issues; file claims for skipped or damaged issues
analyze serial order and payment problems, identify lapsed orders and refer them to the Acquisitions Department for further action
process items going to and returning from the bindery, update item and holdings records in the integrated library system, and relabel materials as necessary
physically process items to be withdrawn
Required Qualifications
Recent experience with an integrated library system (ILS)
Ability to complete detailed work accurately and complete projects on time
Advanced problem‑solving skills, excellent analytical, organizational, interpersonal and communication skills
Ability to work creatively and effectively both independently and as part of a team
General knowledge of library practices and procedures, including circulation, public services, and a working knowledge of the Library of Congress classification system
Applicants for positions in the Library Assistant series are expected to possess the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the positions
Preferred Qualifications
Experience in an academic library
Experience using common software applications such as Microsoft Office Suite, Google Drive, cloud data storage, and email applications such as Gmail or bCal
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. The budgeted hourly range for this position is $27.69 (Step 1) – $28.91 (Step 3).
This is a non‑exempt, biweekly‑paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010.
This is not a visa opportunity.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
#J-18808-Ljbffr
Collections Project Assistant (6760C), Library Administration - 82686
role at
Inside Higher Ed
This position supports large‑scale collections projects for the Sciences Division. In addition, this position is responsible for the physical processing of new materials for the Chemistry, Astronomy & Physics Library.
About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. We actively support an inclusive, equity‑focused community and provide space for supportive colleague communities via numerous employee resource groups. All full‑time staff receive at least 80 hours (10 days) of paid time per year for professional development.
Position Summary The Libraries Sciences Division consists of four libraries and support the research, teaching, and study needs of students and faculty in numerous departments.
Application Review Date The first review date for this job is: 12/05/2025.
Responsibilities
Collection Maintenance and Stacks Management:
perform advanced bibliographic verification
recall SLF‑N materials and prepare deposits for the Systemwide Library Facility‑North (SLF‑N)
evaluate brittle or disintegrating volumes for Google Books or storage eligibility
assist technical processing staff with SLF‑N pulling and packing
process material for SLF‑N deposit
coordinate purchasing and maintaining packing supplies inventory
maintain storage statistics
coordinate stacks shifts to make space for newly acquired, returned, or merged collections
assist with library collection planning, including measuring shelving space, pulling material for review and processing items to be withdrawn
Monographic Processing:
process and prepare new monographs
manage new bookshelf and displays
process withdrawals, transfers, and monographic replacements; process Google Scanning materials
pull materials and update catalog information
process materials returned from the project and oversee returning materials to the shelves
assist with searches for missing items
Circulation:
assist with circulation desk coverage as needed; assist RSD with processing AFN requests; field difficult communications and complaints referred from student employees; correspond with faculty, staff, and other patrons
answer basic reference questions and provide general public service information to patrons
Serials Processing:
oversee binding operations for a small unit; perform post‑cataloguing of first issues of serial publications; process transfers and withdrawals
check in all new/received issues; file claims for skipped or damaged issues
analyze serial order and payment problems, identify lapsed orders and refer them to the Acquisitions Department for further action
process items going to and returning from the bindery, update item and holdings records in the integrated library system, and relabel materials as necessary
physically process items to be withdrawn
Required Qualifications
Recent experience with an integrated library system (ILS)
Ability to complete detailed work accurately and complete projects on time
Advanced problem‑solving skills, excellent analytical, organizational, interpersonal and communication skills
Ability to work creatively and effectively both independently and as part of a team
General knowledge of library practices and procedures, including circulation, public services, and a working knowledge of the Library of Congress classification system
Applicants for positions in the Library Assistant series are expected to possess the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the positions
Preferred Qualifications
Experience in an academic library
Experience using common software applications such as Microsoft Office Suite, Google Drive, cloud data storage, and email applications such as Gmail or bCal
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. The budgeted hourly range for this position is $27.69 (Step 1) – $28.91 (Step 3).
This is a non‑exempt, biweekly‑paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010.
This is not a visa opportunity.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
#J-18808-Ljbffr