Union County Community Action (UCCA)
Library Catalog Specialist
Union County Community Action (UCCA), Monroe, Michigan, United States, 48162
UCCA Smart Start Early Childhood Resource Center Job Description
Part-Time, Hourly
Summary
Responsible for cataloging, organizing, and maintaining the inventory of the UCCA Smart Start Early Childhood Resource Center and supporting daily circulation and delivery operations. Ensures that materials are accurately described, easy to find and use, clean, and complete so that early childhood providers and families can access high-quality resources that support children birth to age five.
Essential Duties and Responsibilities Primary
Utilize SurPass (or successor) library management software to catalog and organize inventory; create and update item records; upload photos; and maintain accurate location, status, and descriptive information for all materials.
Prepare new materials for circulation, including barcoding, labeling, organizing components, creating instruction sheets, and packaging items so they are ready for classroom or home use.
Select resources for delivery to participating child care centers, Head Start and NC Pre‑K classrooms, family child care homes, and other member programs based on requests, holds, themes, and curriculum needs.
Receive, count, and verify returned resources; ensure all parts and pieces are accounted for; perform minor repairs; and document items needing replacement or more extensive repair.
Clean and sanitize toys, manipulatives, and other materials upon return using approved procedures and products to ensure items are safe and ready for the next patron.
Maintain accurate patron records in SurPass, including membership information, checkouts, renewals, holds, due dates, fines, and fees, in coordination with the Operations & Events Coordinator.
Assist patrons in person, by phone, and via email with locating and selecting appropriate materials aligned with children’s ages, developmental levels, and program standards.
Help prepare, pack, and unpack tubs and bins for the Resource Center delivery and pick‑up schedule; ensure that all items leaving and returning to the center are properly tracked.
Maintain an orderly, attractive shelving and display system so that materials are easy for patrons to browse and staff to manage.
Secondary
Monitor resource usage patterns and identify underutilized, missing, or outdated materials; recommend withdrawals, replacements, or new resource purchases to the Operations & Events Coordinator.
Assist with basic inventory activities such as annual counts, spot checks, and weeding of damaged or obsolete items.
Support outreach and promotional efforts by highlighting new materials, preparing simple displays, and providing information for newsletters, social media, or other communications as requested.
Provide input on Resource Center policies and procedures and communicate patron feedback to the Operations & Events Coordinator.
Perform general housekeeping tasks within the Resource Center (straightening shelves, tidying work areas, wiping shared surfaces) to maintain a clean, safe, and welcoming environment.
Qualifications Education
Minimum: Associate’s degree in Early Childhood Education, Child Development, Library/Information Technology, Education, Human Services, or a closely related field; and 1–2 years of experience working in an early childhood program, school, library, or similar setting.
Or: High school diploma/GED plus a CDA or equivalent early childhood credential and at least 3 years of relevant experience (e.g., early childhood classroom, child care program, library, or resource center).
Experience
Experience with library or resource management software preferred but not required.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uncomplicated written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Other Skills and Abilities
Incumbent must demonstrate working knowledge of phone systems, computer and related software, printer, calculator, copier, and fax.
Other Qualifications
Employee must submit to random drug screenings.
Certificates, Licenses, Registrations
Incumbent must have a valid driver’s license.
Physical Demands
Regularly required to sit and talk or hear.
Frequently required to use hands to handle, feel, and reach with hands and arms.
Occasionally required to stand and walk.
Occasionally required to lift and/or move up to 30 pounds.
Specific vision abilities required: close vision.
Work Environment
Noise level is usually moderate.
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Summary
Responsible for cataloging, organizing, and maintaining the inventory of the UCCA Smart Start Early Childhood Resource Center and supporting daily circulation and delivery operations. Ensures that materials are accurately described, easy to find and use, clean, and complete so that early childhood providers and families can access high-quality resources that support children birth to age five.
Essential Duties and Responsibilities Primary
Utilize SurPass (or successor) library management software to catalog and organize inventory; create and update item records; upload photos; and maintain accurate location, status, and descriptive information for all materials.
Prepare new materials for circulation, including barcoding, labeling, organizing components, creating instruction sheets, and packaging items so they are ready for classroom or home use.
Select resources for delivery to participating child care centers, Head Start and NC Pre‑K classrooms, family child care homes, and other member programs based on requests, holds, themes, and curriculum needs.
Receive, count, and verify returned resources; ensure all parts and pieces are accounted for; perform minor repairs; and document items needing replacement or more extensive repair.
Clean and sanitize toys, manipulatives, and other materials upon return using approved procedures and products to ensure items are safe and ready for the next patron.
Maintain accurate patron records in SurPass, including membership information, checkouts, renewals, holds, due dates, fines, and fees, in coordination with the Operations & Events Coordinator.
Assist patrons in person, by phone, and via email with locating and selecting appropriate materials aligned with children’s ages, developmental levels, and program standards.
Help prepare, pack, and unpack tubs and bins for the Resource Center delivery and pick‑up schedule; ensure that all items leaving and returning to the center are properly tracked.
Maintain an orderly, attractive shelving and display system so that materials are easy for patrons to browse and staff to manage.
Secondary
Monitor resource usage patterns and identify underutilized, missing, or outdated materials; recommend withdrawals, replacements, or new resource purchases to the Operations & Events Coordinator.
Assist with basic inventory activities such as annual counts, spot checks, and weeding of damaged or obsolete items.
Support outreach and promotional efforts by highlighting new materials, preparing simple displays, and providing information for newsletters, social media, or other communications as requested.
Provide input on Resource Center policies and procedures and communicate patron feedback to the Operations & Events Coordinator.
Perform general housekeeping tasks within the Resource Center (straightening shelves, tidying work areas, wiping shared surfaces) to maintain a clean, safe, and welcoming environment.
Qualifications Education
Minimum: Associate’s degree in Early Childhood Education, Child Development, Library/Information Technology, Education, Human Services, or a closely related field; and 1–2 years of experience working in an early childhood program, school, library, or similar setting.
Or: High school diploma/GED plus a CDA or equivalent early childhood credential and at least 3 years of relevant experience (e.g., early childhood classroom, child care program, library, or resource center).
Experience
Experience with library or resource management software preferred but not required.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uncomplicated written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Other Skills and Abilities
Incumbent must demonstrate working knowledge of phone systems, computer and related software, printer, calculator, copier, and fax.
Other Qualifications
Employee must submit to random drug screenings.
Certificates, Licenses, Registrations
Incumbent must have a valid driver’s license.
Physical Demands
Regularly required to sit and talk or hear.
Frequently required to use hands to handle, feel, and reach with hands and arms.
Occasionally required to stand and walk.
Occasionally required to lift and/or move up to 30 pounds.
Specific vision abilities required: close vision.
Work Environment
Noise level is usually moderate.
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