Air Line Pilots Association (ALPA)
Production Coordinator & Design Assistant
Air Line Pilots Association (ALPA), Tysons Corner, Virginia, United States
Production Coordinator & Design Assistant
Location: US-VA-Tysons (McLean)
Job ID: 2025-0041 | Positions: 1 | Experience: 3 years (5+ preferred)
Category: Communications/Media/Public Relations - Productions Coordinator & Design Assistant
Overview The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non‑governmental aviation safety organization (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Production Coordinator & Design Assistant for our Tysons (McLean), Virginia office. This key role supports the Design and Production Team, ensuring the smooth delivery of high‑quality projects. The position combines production coordination, administrative support, and entry‑level design work, contributing to both operational efficiency and creative output.
Core Responsibilities
Manage job requests through the Work Request System (WRS).
Assist with project tracking, workflow organization, invoice and chargeback processing.
Coordinate with vendors, support translation workflows, and distribute printed and promotional materials.
Contribute to design assignments such as layouts, resizing, and simple graphics.
Provide copy editing and proofreading support.
Administer label management, reporting, and archival documentation.
Support overall project organization to keep tasks accurate and on schedule.
Local travel: 0 – 5%.
Qualifications
High school diploma or equivalent; some post‑secondary education preferred.
Three (3) years of related experience required; five (5) or more years preferred.
Ability to work in a fast‑paced, deadline‑driven production environment; experience in a demanding setting preferred.
Strong organizational skills, attention to detail, and ability to manage multiple tasks.
Familiarity with editorial style guides and light copy editing and/or proofreading.
Strong time‑management skills; transition easily between projects.
Solid communication and interpersonal skills, oral and written, for effective interaction with internal staff, external contacts, and pilots.
Software: Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; Quick Response (QR) Code Creator/Generator preferred; proficiency with Adobe Creative Cloud Suite (Photoshop, InDesign, Illustrator, XD) a plus.
Physical Demands Constantly operate a computer/smartphone/tablet; vision must be acute. Regularly required to maintain a stationary position; move about the office and local metropolitan area; determine what others have said or written; converse with others and exchange accurate information.
Regularly required to sit, stand, bend, reach, and move about the office and travel locally, nationally, and internationally. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.
Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, may move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)
Benefits
401k Plan with Non‑Elective Employer Contribution of 11% plus 2% into a Market‑Based Cash Balance Plan after 180 days of employment. No employee contribution required. Includes a Roth option and 4‑year vesting schedule.
Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan covering medical, dental, and vision for employee, spouse, and/or dependent children.
15 days paid vacation and 13 holidays per year plus 2 volunteer days per year.
Generous sick and bereavement leave.
Competitive parental leave.
Company‑paid premiums for disability and life insurance.
Flexible Spending and Health Savings accounts.
Retiree health plan.
Education Assistance Program.
Optional benefits: pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits where available.
Partial remote work opportunities.
PROJECTED ANNUAL SALARY RANGE: $ 62,384.00 – $ 87,433.00
Additional Information Relocation not provided.
Sponsorship not available for this position.
This position is covered by a collective bargaining agreement.
ALPA is an equal opportunity employer committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment, and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and encourage all to apply, including minorities, veterans, and people with disabilities.
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Job ID: 2025-0041 | Positions: 1 | Experience: 3 years (5+ preferred)
Category: Communications/Media/Public Relations - Productions Coordinator & Design Assistant
Overview The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non‑governmental aviation safety organization (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Production Coordinator & Design Assistant for our Tysons (McLean), Virginia office. This key role supports the Design and Production Team, ensuring the smooth delivery of high‑quality projects. The position combines production coordination, administrative support, and entry‑level design work, contributing to both operational efficiency and creative output.
Core Responsibilities
Manage job requests through the Work Request System (WRS).
Assist with project tracking, workflow organization, invoice and chargeback processing.
Coordinate with vendors, support translation workflows, and distribute printed and promotional materials.
Contribute to design assignments such as layouts, resizing, and simple graphics.
Provide copy editing and proofreading support.
Administer label management, reporting, and archival documentation.
Support overall project organization to keep tasks accurate and on schedule.
Local travel: 0 – 5%.
Qualifications
High school diploma or equivalent; some post‑secondary education preferred.
Three (3) years of related experience required; five (5) or more years preferred.
Ability to work in a fast‑paced, deadline‑driven production environment; experience in a demanding setting preferred.
Strong organizational skills, attention to detail, and ability to manage multiple tasks.
Familiarity with editorial style guides and light copy editing and/or proofreading.
Strong time‑management skills; transition easily between projects.
Solid communication and interpersonal skills, oral and written, for effective interaction with internal staff, external contacts, and pilots.
Software: Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; Quick Response (QR) Code Creator/Generator preferred; proficiency with Adobe Creative Cloud Suite (Photoshop, InDesign, Illustrator, XD) a plus.
Physical Demands Constantly operate a computer/smartphone/tablet; vision must be acute. Regularly required to maintain a stationary position; move about the office and local metropolitan area; determine what others have said or written; converse with others and exchange accurate information.
Regularly required to sit, stand, bend, reach, and move about the office and travel locally, nationally, and internationally. May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.
Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, may move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)
Benefits
401k Plan with Non‑Elective Employer Contribution of 11% plus 2% into a Market‑Based Cash Balance Plan after 180 days of employment. No employee contribution required. Includes a Roth option and 4‑year vesting schedule.
Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan covering medical, dental, and vision for employee, spouse, and/or dependent children.
15 days paid vacation and 13 holidays per year plus 2 volunteer days per year.
Generous sick and bereavement leave.
Competitive parental leave.
Company‑paid premiums for disability and life insurance.
Flexible Spending and Health Savings accounts.
Retiree health plan.
Education Assistance Program.
Optional benefits: pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits where available.
Partial remote work opportunities.
PROJECTED ANNUAL SALARY RANGE: $ 62,384.00 – $ 87,433.00
Additional Information Relocation not provided.
Sponsorship not available for this position.
This position is covered by a collective bargaining agreement.
ALPA is an equal opportunity employer committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment, and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and encourage all to apply, including minorities, veterans, and people with disabilities.
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