Wella Operations US LLC
Senior Paralegal - Corporate & Marketing
Wella Operations US LLC, New York, New York, us, 10261
Senior Paralegal - Corporate & Marketing
Location: New York, NY, US Work Arrangement: Hybrid (e.g., 3 days office, 2 remote). This role is based in our NYC office with a hybrid work schedule, subject to team needs. Reports To: VP, Legal, Corporate & Securities (dotted line to VP, Marketing & Litigation) About Wella Company
Together, we enable individuals to look, feel, and be their true selves. Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella, Clairol, OPI, Nioxin and GHd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders. We are seeking a highly skilled and experienced Senior Paralegal to join our Legal Team supporting our Corporate and Marketing teams. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters. This individual will also support our Legal Marketing team on contractual and litigation matters in the marketing area and will liaise with various functions and outside counsel. The ideal candidate will have a strong background in US corporate law, governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast‑paced environment. This is a high‑impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day‑to‑day legal operations. Key Responsibilities
Support the Corporate Team in the preparation and maintenance of corporate records, including minutes, resolutions and consents for the board of directors across an international portfolio of subsidiaries. Assist with planning, coordination, and execution of board meetings for subsidiaries, including meeting logistics and distribution of materials. Maintain global subsidiary corporate governance calendars (annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements. Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution and ongoing maintenance of domestic and international entities. Organize corporate documents such as bylaws, charters and corporate policies. Maintain and update entity management systems (e.g., CSC and SharePoint). Coordinate with local teams (legal, finance, compliance) and external counsel as needed. Support internal due diligence projects and diligence portals. Assist in the notarization process and coordinate with directors and officers regarding appointments and removals. Support the KYC process and respond to KYC requests. Collect signatures for corporate documents and manage mailing of documents to local legal entities. Handle requests for legal entity corporate documents. Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation. Review and analyze standard form agreements, including NDAs, MSAs, SOWs and vendor agreements, primarily in the marketing and procurement areas. Assist in drafting and revising basic contract language under attorney supervision. Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms). Support litigation management, including document productions. Qualifications
Bachelor’s degree required; paralegal certificate from an ABA‑approved program preferred. Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management. Contract review and contract management experience in a global corporation. Experience with contract drafting and management. Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint. In-depth experience working on company due diligence projects internally and on external diligence portals. Exceptional organizational, communication and analytical skills. Strong attention to detail and ability to manage multiple priorities effectively in a fast‑paced environment. Ability to maintain confidentiality and exercise sound judgment. Strong initiative, self‑starter and team player. Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions. Preferred Qualifications
Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries). A big plus. Working in international companies is a huge plus. Litigation experience in a global corporation is a plus. Experience managing document production, depositions and filings for litigation matters is a plus. Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e‑discovery software and AI‑enabled legal research platforms is a plus. Notary Public certification strongly preferred. Fluency in French and/or Spanish is a plus. We offer a competitive compensation package, comprehensive benefits and opportunities for professional development in a collaborative and inclusive legal team. Pay Range: $115,000–130,000 base salary per year. The range listed is just one component of Wella Company’s total rewards package for employees. Other rewards may include an annual bonus plan or variable pay, depending on the role. In addition, Wella Company provides a wide variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO). Notices
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email NA.Recruiting@wella.com. This email account will not respond to inquiries regarding the status of a candidate’s application. Nearest Major Market: Manhattan Nearest Secondary Market: New York City
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Location: New York, NY, US Work Arrangement: Hybrid (e.g., 3 days office, 2 remote). This role is based in our NYC office with a hybrid work schedule, subject to team needs. Reports To: VP, Legal, Corporate & Securities (dotted line to VP, Marketing & Litigation) About Wella Company
Together, we enable individuals to look, feel, and be their true selves. Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella, Clairol, OPI, Nioxin and GHd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders. We are seeking a highly skilled and experienced Senior Paralegal to join our Legal Team supporting our Corporate and Marketing teams. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters. This individual will also support our Legal Marketing team on contractual and litigation matters in the marketing area and will liaise with various functions and outside counsel. The ideal candidate will have a strong background in US corporate law, governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast‑paced environment. This is a high‑impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day‑to‑day legal operations. Key Responsibilities
Support the Corporate Team in the preparation and maintenance of corporate records, including minutes, resolutions and consents for the board of directors across an international portfolio of subsidiaries. Assist with planning, coordination, and execution of board meetings for subsidiaries, including meeting logistics and distribution of materials. Maintain global subsidiary corporate governance calendars (annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements. Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution and ongoing maintenance of domestic and international entities. Organize corporate documents such as bylaws, charters and corporate policies. Maintain and update entity management systems (e.g., CSC and SharePoint). Coordinate with local teams (legal, finance, compliance) and external counsel as needed. Support internal due diligence projects and diligence portals. Assist in the notarization process and coordinate with directors and officers regarding appointments and removals. Support the KYC process and respond to KYC requests. Collect signatures for corporate documents and manage mailing of documents to local legal entities. Handle requests for legal entity corporate documents. Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation. Review and analyze standard form agreements, including NDAs, MSAs, SOWs and vendor agreements, primarily in the marketing and procurement areas. Assist in drafting and revising basic contract language under attorney supervision. Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms). Support litigation management, including document productions. Qualifications
Bachelor’s degree required; paralegal certificate from an ABA‑approved program preferred. Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management. Contract review and contract management experience in a global corporation. Experience with contract drafting and management. Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint. In-depth experience working on company due diligence projects internally and on external diligence portals. Exceptional organizational, communication and analytical skills. Strong attention to detail and ability to manage multiple priorities effectively in a fast‑paced environment. Ability to maintain confidentiality and exercise sound judgment. Strong initiative, self‑starter and team player. Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions. Preferred Qualifications
Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries). A big plus. Working in international companies is a huge plus. Litigation experience in a global corporation is a plus. Experience managing document production, depositions and filings for litigation matters is a plus. Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e‑discovery software and AI‑enabled legal research platforms is a plus. Notary Public certification strongly preferred. Fluency in French and/or Spanish is a plus. We offer a competitive compensation package, comprehensive benefits and opportunities for professional development in a collaborative and inclusive legal team. Pay Range: $115,000–130,000 base salary per year. The range listed is just one component of Wella Company’s total rewards package for employees. Other rewards may include an annual bonus plan or variable pay, depending on the role. In addition, Wella Company provides a wide variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO). Notices
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email NA.Recruiting@wella.com. This email account will not respond to inquiries regarding the status of a candidate’s application. Nearest Major Market: Manhattan Nearest Secondary Market: New York City
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