Graduate Assistant, 11-Month (Enhancing Library Records) (0000GA11) Job at Unive

Position Overview

Title: Graduate Assistant, 11-Month (Enhancing Library Records)

Position Number: 0000GA11

Hiring Unit: University of Hawai'i at Manoa (UHM), Library Services

Department: Hawai'i and Pacific Collections, Hamilton Library

Date Posted: December 19, 2025

Closing Date: January 2, 2026

Salary Information: $28,026 (Step 14) annually at 50% FTE (with tuition waiver if eligible and all requirements are met)

Monthly Type: 11 Month

Full Time/Part Time: Part Time: 50% Full-Time Equivalency (FTE)

Temporary/Permanent: Temporary 11-month position

Other Conditions

Other Conditions: This position is created specifically to support the Kaho 'iwai: Reclaiming Hawaiian Knowledge Sovereignty project. To begin approximately January 2026, pending position clearance and/or availability of funds. The position is located at the University of Hawai'iat Manoa, and is renewable annually for the duration of the grant, contingent upon availability of funds, program/operational needs, satisfactory performance, and good academic standing. This is an I I-month position, which means the position is on duty throughout the year except during periods of authorized leave.

Responsibilities

• Enhancing library catalog records
  • Assists with improving the discoverability of Hawaiian Collection materials in UHM Library’s catalog, OneSearch, by analyzing the discoverability of catalog records and creating new discovery access points via the table of contents and description catalog record fields
  • Reviews and transcribes the table of contents of humanities-based Hawaiian Collection materials in preparation for the cataloger to update the catalog record
  • Reviews and writes brief descriptions of humanities-based Hawaiian Collection materials for the cataloger to update the catalog record
  • Updates existing and/or develops new workflows and/or procedures
  • Trains and supervises student assistants III, IV, and V in workflows and procedures
  • Create promotional and outreach information
  • Assists with Hawaiian and Pacific Collections in-person and remote reference services
  • Develops an understanding of the Hawaiian & Pacific Collections, the research the collections support, and the patrons the collection serves
• Other related duties andresponsibilities as assigned
  • May assist librarians in creating and maintaining research guides, indexes, and finding tools
  • May assist librarians in library instruction and outreach
  • May assist librarians in collection development and management

Minimum Qualifications

• Enrolled full-time at the University of Hawai'i at Manoa, in a graduate degree program at the time of hire and throughout the appointment period
• In good academic standing and maintain a minimum grade point average of 3.5 or above
• Pursuing a graduate degree in Library & Information Science, or a related field

Desired Qualifications

• Knowledge of and/or experience enhancing library records to improve discoverability
• Knowledge of and/or experience using the Library’s online catalog, OneSearch
• Experience providing in-person, email and/or phone reference services
• Knowledge of Hawaiian history, culture, and/or current events
• Knowledge of Pacific Islands’ histories, cultures, and/or current events
• Keen attention to detail and ability to synthesize information
• Ability to communicate clearly and effectively
• Ability to work collaboratively
• Demonstrated experience in Google and Word software
• Demonstrated accuracy & dependability in performing work assignments
• Ability to perform duties with little supervision after completion of training
• Ability to train/supervise student assistant III, IV, and V
• Proficiency in the Hawaiian language, a Pacific Islands language, or a non-Indigenous language of Hawai'i or the Pacific islands.
• Knowledge of cataloging and metadata standards

To Apply

Click on the "Apply" button on the top right corner of the screen to complete an application an d attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, CV, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation become the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Kapena Shim, Screening Committee Chair and Hawaiian Collection Librarian,kapena@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/