Visual Production Coordinator Job at vineyard vines in Stamford

About Us

vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha's Vineyard by brothers, Shep and Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year over year growth and now operates over 120 retail locations, including an outlet division, a successful e-commerce business, domestic distribution center, and expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdale's as well as numerous specialty boutiques across the U.S.

vineyard vines was founded on a state of mind that Every day should feel this good. You don't need to be on a beach or around the ocean to experience these moments; they are part of our culture. We bring this mindset to work—whether in our stores, at our Harbor Drive headquarters, or remotely. Our culture is fun, encouraging, and welcoming to all. While we have many company goals, our number one priority is making vineyard vines a great place to work for all employees. We are committed to building an inclusive team across all channels, departments, and stores within our community, and we hope you’ll join us and see what the smiling pink whale is all about.

Overview

The Visual Production Coordinator will support key business functions by assisting with administrative tasks, project coordination, and cross‑departmental communication, ensuring efficiency and accuracy in daily operations. We are seeking a hands‑on, motivated professional with a strong interest in visual operations, a commitment to continuous learning, and a high level of professionalism.

Key Responsibilities

• Receiving and allocating all prop/supply deliveries for new store openings and project packouts.
• Collaborating with the warehouse team to ensure all items are correctly positioned and inventory details are managed.
• Participating 50% at Harbor Drive and 50% at the offsite warehouse location.
• Shifting between hands‑on installation (using tools, working on ladders, etc.) and administrative tasks such as approving invoices, managing visual documents, and inventory control.
• Resourcing props, furniture, soft goods, and custom pieces for new store openings, internal projects, and cross‑functional needs.
• Taking initiative to learn and implement new company processes, systems, and industry best practices to enhance efficiency and performance.

What You Bring

• Ability to use logic and creative thinking when problem solving.
• Ability to work independently and collaboratively, listening and learning from feedback.
• Calendar awareness and time management with adherence to project deadlines and deliverables.
• Proficiency in applicable software applications, including Microsoft Office, Canva, and any Adobe Suite programs.
• Physical ability to lift, push, carry, and move up to 50 pounds; bend, kneel, climb, crawl, twist, and safely climb up/down a ladder.
• Familiarity with tools such as drills, hammers, clippers, and pliers.
• Experience with art hanging and prop mounting.
• Clear communication about deadlines, project progress, and potential challenges, enabling teams to plan effectively and adapt as needed.
• Teamwork‑focused approach to project execution.
• Internal candidates: 1 year of proven success in current role.

Every-day Will Feel This Good Because

• We have a fun‑spirited entrepreneurial culture filled with truly “good” people.
• We offer flexible working hours and work from home on Fridays to accommodate your personal life.
• We provide a generous employee discount so you can live our lifestyle on‑and‑off the boat.
• We offer a competitive salary package, 401(k), commuter benefits, paid‑family leave, health savings, flexible spending accounts, and life & disability insurance.
• We have an onsite gym as well as health & financial wellness programs to keep you active.
• We offer 2 summer Fridays in addition to a competitive vacation policy and holiday calendar.