UCLA Outpatient Clinics
Procure-to-Pay (P2P) Specialist
UCLA Outpatient Clinics, Los Angeles, California, United States, 90079
Description
Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health.
Under the supervision of the Faculty Practice Group P2P Assistant Manager, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:
Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries
Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures
Ensuring the correct coding of transactions and providing supporting documents as needed
Promptly identifies, collects, researches, and analyzes issues related to the procure-to-pay process, and implements solutions
Assist in managing shared email inboxes and customer relationship management tools and proactively manage assignment items in the purchasing tracker.
Explore technology and AI tools to propose solutions to help streamline processes, develop databases, reporting tools and implement automation goals.
Manage the P2P requirements for the new tracking tool to submit enhancement requests, manage access and track IT change requests.
Represent FPG P2P team on CRM implementation tool and ERP projects.
Assist in additional duties for the department
Salary Range: $32.67 - $49.71 Hourly
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Under the supervision of the Faculty Practice Group P2P Assistant Manager, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:
Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries
Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures
Ensuring the correct coding of transactions and providing supporting documents as needed
Promptly identifies, collects, researches, and analyzes issues related to the procure-to-pay process, and implements solutions
Assist in managing shared email inboxes and customer relationship management tools and proactively manage assignment items in the purchasing tracker.
Explore technology and AI tools to propose solutions to help streamline processes, develop databases, reporting tools and implement automation goals.
Manage the P2P requirements for the new tracking tool to submit enhancement requests, manage access and track IT change requests.
Represent FPG P2P team on CRM implementation tool and ERP projects.
Assist in additional duties for the department
Salary Range: $32.67 - $49.71 Hourly
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