Marist University
Assistant Director of the Physical Plant - Business Manager
Marist University, Fairview, Alabama, United States
Position Overview
Posting Number:
493934 Type of Position:
Full-time Location:
Poughkeepsie, NY Salary/Pay Rate:
$90,000 - $100,000
Job Summary Reporting to the Director of Physical Plant, the Assistant Director of the Physical Plant - Business Manager will oversee purchasing and accounting functions for the Physical Plant Department, focusing on financial reporting, budgeting and vendor relations. The department manages campus construction, renovation projects, and the operations of Mechanical Services, Grounds, and Housekeeping.
The role collaborates with construction contractors, architects, engineers and design disciplines, requiring a strong background in facilities management, construction project scheduling, building renovations and new facility development. It involves internal controls, budgeting and vendor relations and requires strong interpersonal, organizational and communication skills.
Minimum Qualifications
Bachelor's degree in Accounting, Finance, or related field
8‑10 years of related experience
Essential Functions
Manage Financial Reporting and Budgeting Prepares, reviews, and reconciles financial reports for both operational and capital budgets within the Physical Plant. Monitors expenditures, analyzes variances, and assists with annual budget development and long‑term financial planning. Ensures all financial records and reports comply with University policies, internal controls and external audit requirements.
Oversee Procurement and Vendor Relations Manages the procurement process for goods, services and contracted work to support Physical Plant operations and capital projects. Establishes and maintains strong vendor relationships, negotiates contracts, and ensures compliance with purchasing guidelines and contractual obligations. Oversees vendor invoicing, payment approvals, and resolves billing issues.
Support Capital Projects and Departmental Collaboration Provides financial oversight for construction, renovation and maintenance projects. Tracks project budgets and schedules, ensures alignment with University priorities, and serves as a financial liaison between the Physical Plant and the Business Office.
Administer Departmental Business Operations Manages daily administrative processes including financial data entry, purchasing documentation and maintaining accurate records to support departmental decision‑making. Identifies and implements process improvements to increase efficiency while ensuring accuracy and compliance across all reporting systems.
Supervise and Develop Staff Supervises temporary staff and student workers to support departmental needs. Provides guidance, feedback and oversight to ensure high quality and timely work and fosters a collaborative, service‑oriented environment.
Other duties as assigned.
Preferred Qualifications
Master's degree in Accounting, Finance, or related field
Required Application Documents Resume, Cover Letter, and Contact Information of 3 Professional References
Benefits The position includes a comprehensive benefit package:
3 weeks of paid vacation. 4 weeks of paid vacation beginning in the 6th year of employment.
Unlimited paid sick time.
14+ paid holidays per year.
Medical, Dental & Vision insurance programs at a 15% employee / 85% employer contribution rate. Flexible Spending Accounts (FSA) and Dependent Care (FSD).
Life insurance.
Generous short‑term and long‑term disability programs and workers’ compensation.
403(b) defined contribution plan: First 6 years University contributes 7.5 %, Employee contributes a mandatory 4 %.
University contribution increases to 10.5 % in year 7, and 12 % after 15 years.
Employee contribution decreases to 1 % in year 7 and remains 1 % thereafter.
403(b) Tax‑Deferred Annuity – Roth option available. Voluntary, up to IRS maximum contribution.
Tuition Benefits: Up to 16 undergraduate credits per semester. Up to 18 graduate credits per academic calendar. Eligibility extends to employee, spouse, and dependent children under age 26.
University pays 100 % tuition only.
Eligible dependents may be reimbursed up to $2,000 per semester towards tuition at another accredited institution.
*Eligibility requirements including waiting periods and/or employee probationary periods may apply at the discretion of the University.
About Marist University Founded in 1929, Marist is a comprehensive, independent four‑year institution whose signature educational approach blends the liberal arts with pre‑professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, and over 70 programs offering a variety of international study, Marist cultivates the intellectual growth and well‑being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise. Marist has been acclaimed a top institution by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, visit https://www.marist.edu/about
Equal Employment Statement Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.
Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.
Marist's policy of non‑discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.
Advertisement and Application Dates Advertised:
October 22, 2025 Eastern Daylight Time
Applications close:
Open Until Filled
Location:
Marist University Main Campus, Poughkeepsie, NY
#J-18808-Ljbffr
493934 Type of Position:
Full-time Location:
Poughkeepsie, NY Salary/Pay Rate:
$90,000 - $100,000
Job Summary Reporting to the Director of Physical Plant, the Assistant Director of the Physical Plant - Business Manager will oversee purchasing and accounting functions for the Physical Plant Department, focusing on financial reporting, budgeting and vendor relations. The department manages campus construction, renovation projects, and the operations of Mechanical Services, Grounds, and Housekeeping.
The role collaborates with construction contractors, architects, engineers and design disciplines, requiring a strong background in facilities management, construction project scheduling, building renovations and new facility development. It involves internal controls, budgeting and vendor relations and requires strong interpersonal, organizational and communication skills.
Minimum Qualifications
Bachelor's degree in Accounting, Finance, or related field
8‑10 years of related experience
Essential Functions
Manage Financial Reporting and Budgeting Prepares, reviews, and reconciles financial reports for both operational and capital budgets within the Physical Plant. Monitors expenditures, analyzes variances, and assists with annual budget development and long‑term financial planning. Ensures all financial records and reports comply with University policies, internal controls and external audit requirements.
Oversee Procurement and Vendor Relations Manages the procurement process for goods, services and contracted work to support Physical Plant operations and capital projects. Establishes and maintains strong vendor relationships, negotiates contracts, and ensures compliance with purchasing guidelines and contractual obligations. Oversees vendor invoicing, payment approvals, and resolves billing issues.
Support Capital Projects and Departmental Collaboration Provides financial oversight for construction, renovation and maintenance projects. Tracks project budgets and schedules, ensures alignment with University priorities, and serves as a financial liaison between the Physical Plant and the Business Office.
Administer Departmental Business Operations Manages daily administrative processes including financial data entry, purchasing documentation and maintaining accurate records to support departmental decision‑making. Identifies and implements process improvements to increase efficiency while ensuring accuracy and compliance across all reporting systems.
Supervise and Develop Staff Supervises temporary staff and student workers to support departmental needs. Provides guidance, feedback and oversight to ensure high quality and timely work and fosters a collaborative, service‑oriented environment.
Other duties as assigned.
Preferred Qualifications
Master's degree in Accounting, Finance, or related field
Required Application Documents Resume, Cover Letter, and Contact Information of 3 Professional References
Benefits The position includes a comprehensive benefit package:
3 weeks of paid vacation. 4 weeks of paid vacation beginning in the 6th year of employment.
Unlimited paid sick time.
14+ paid holidays per year.
Medical, Dental & Vision insurance programs at a 15% employee / 85% employer contribution rate. Flexible Spending Accounts (FSA) and Dependent Care (FSD).
Life insurance.
Generous short‑term and long‑term disability programs and workers’ compensation.
403(b) defined contribution plan: First 6 years University contributes 7.5 %, Employee contributes a mandatory 4 %.
University contribution increases to 10.5 % in year 7, and 12 % after 15 years.
Employee contribution decreases to 1 % in year 7 and remains 1 % thereafter.
403(b) Tax‑Deferred Annuity – Roth option available. Voluntary, up to IRS maximum contribution.
Tuition Benefits: Up to 16 undergraduate credits per semester. Up to 18 graduate credits per academic calendar. Eligibility extends to employee, spouse, and dependent children under age 26.
University pays 100 % tuition only.
Eligible dependents may be reimbursed up to $2,000 per semester towards tuition at another accredited institution.
*Eligibility requirements including waiting periods and/or employee probationary periods may apply at the discretion of the University.
About Marist University Founded in 1929, Marist is a comprehensive, independent four‑year institution whose signature educational approach blends the liberal arts with pre‑professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, and over 70 programs offering a variety of international study, Marist cultivates the intellectual growth and well‑being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise. Marist has been acclaimed a top institution by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, visit https://www.marist.edu/about
Equal Employment Statement Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.
Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.
Marist's policy of non‑discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.
Advertisement and Application Dates Advertised:
October 22, 2025 Eastern Daylight Time
Applications close:
Open Until Filled
Location:
Marist University Main Campus, Poughkeepsie, NY
#J-18808-Ljbffr