ACTS-Aviation Security, Inc
Employee Relations & Leave Specialist
ACTS-Aviation Security, Inc, Des Plaines, Illinois, us, 60019
Come join a Global Leader in Aviation Security!
ACTS-Aviation Security, Inc. has an exciting opportunity for an Employee Relations and HR Compliance Specialist based in Des Plaines, IL.
Established in 2001, ACTS-Aviation Security has grown to become one of the leading providers of security solutions to the US aviation market. ACTS-Aviation Security, Inc. is a wholly owned subsidiary of the international security company ICTS Europe and specializes in the provision of security solutions and services and is primarily focused on catering, aircraft, and cargo screening. With its corporate office in Chicago and operational centers at more than 30 airports across the United States, ACTS provides nationwide coverage. As an ICTS Europe subsidiary, ACTS offers unmatched experience, expertise, quality, and innovation.
Position Summary The Employee Relations and Leave Specialist aids the Senior Human Resources Manager in providing best-in-class employee relations support to the Company’s operational teams while leading activities related to leave of absence administration. A successful candidate will have robust experience navigating employee relations in the context of a multi-state unionized frontline workforce and be able to quickly absorb and understand how to apply labor agreements as they relate to HR policy enforcement, employee investigations, and the application of progressive discipline. Additionally, knowledge of and familiarity with the administration of federal, state, local, and company leave programs while staying current on a changing regulatory landscape are key,
Primary Duties and Responsibilities Employee Relations
Support local management in understanding the Company’s code of conduct, work rules, and company policies and support the enforcement of management rights and responsibilities codified in multiple collective bargaining agreements (CBAs)
Conduct employee investigations and support management in the preparation of disciplinary notices in accordance with company policies and relevant CBAs
Escalate to the Senior Human Resources Manager those employee relations issues which may not be able to be effectively resolved by local management
Ensure relevant stakeholders have the necessary information and documentation to effectively manage labor-related grievances, mediations, and arbitrations
Manage unemployment insurance claim hearings and appeals in partnership with the Company’s vendor and relevant local management
Revive the Company’s employee recognition programs and develop effective employee engagement strategies to drive retention and employee development
Leave Administration
Develop efficient internal processes related to the management leave of absence requests and ensure adjudication for all relevant leave types including but not limited to the Federal Family & Medical Leave (FMLA), state & local paid and unpaid leaves (both internally managed and coordinated by a government authority or designee), and leaves provided by CBAs
Administer all stages of leave requests as appropriate to include employee communications, required notice distribution, application adjudication and/or tracking, management advisement of leave statuses, and documentation retention
Stay current on the changing legal and regulatory landscape of federal, state, and local leave requirements and ensure internal policies and processes are updated to ensure compliance
Compliance & Reporting
Under the guidance of the VP Human Resources and General Counsel, track changes to general employment law at the federal, state, and local levels, living wage ordinances (where applicable), and employment-related standards mandated by the Company’s service agreements and develop effective processes to review, and as necessary, update company policies and practices to maintain compliance
Working with external partners as relevant, manage the collection, preparation, and submission of federal, state, and local statutory filings
Health and Safety
Working with management, support the Senior Human Resources Manager with the tracking and internal reporting of health and safety incidents and the preparation of regulatory OSHA filings
Other duties as may be assigned by the VP Human Resources or Senior Manager of Human Resources
Employment Requirements Education, Experience, and Certifications
Required
Associate’s degree in human resources or related field
1-3 years supporting leave administration/or and employee relations for a unionized workforce in a multi-state employee-focused service industry
Preferred
Bachelor’s degree in human resources or a related field
3-5+ years as an HR specialist, generalist, or partner managing leave administration and/or employee relations for a unionized workforce in a multi-state transportation, distribution, or manufacturing company
PHR or SHRM-CP professional certification
Serve as an example of trust and integrity while being a consummate team player
Fluent in engaging at all levels within a diverse corporate and operational environment with strong organizational and situational awareness
Effective in building and maintaining strong professional relations at a distance; the majority of work will be conducted via phone, email, and MS Teams rather than on-site with operational leaders
Comfort managing multiple simultaneous workflows and projects efficiently
Passionate about taking care of internal clients and providing timely, accurate resolutions for issues
Ability to prioritize, analyze, problem-solve, innovate, take action, and escalation as appropriate
Best-in-class organizational, administrative, and data management skills
Excellent written and spoken communication skills
Proficiency with Microsoft 365 products including Outlook, Teams, Word, Excel, and PowerPoint
Workplace Conditions
Traditional office environment (e.g., prolonged sitting at desk with minimal standing/lifting in a noise- and climate-controlled setting)
Occasional travel (less than 10%) in support of operations may be required; settings may include office environments and security-controlled areas with minimal noise- and climate controls in the presence of workers moving and interacting with materials of various shapes and sizes
Final candidates are subject to a 10-year background check (to include criminal history as well as employment, residence, & education verification) and a drug screening.
Total Rewards
Target Salary Range $75,000 - $85,000 annually
Generous Time Off to support work life balance
Comprehensive health and welfare plans
Day 1 participation in 401k retirement plan with competitive company matching.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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ACTS-Aviation Security, Inc. has an exciting opportunity for an Employee Relations and HR Compliance Specialist based in Des Plaines, IL.
Established in 2001, ACTS-Aviation Security has grown to become one of the leading providers of security solutions to the US aviation market. ACTS-Aviation Security, Inc. is a wholly owned subsidiary of the international security company ICTS Europe and specializes in the provision of security solutions and services and is primarily focused on catering, aircraft, and cargo screening. With its corporate office in Chicago and operational centers at more than 30 airports across the United States, ACTS provides nationwide coverage. As an ICTS Europe subsidiary, ACTS offers unmatched experience, expertise, quality, and innovation.
Position Summary The Employee Relations and Leave Specialist aids the Senior Human Resources Manager in providing best-in-class employee relations support to the Company’s operational teams while leading activities related to leave of absence administration. A successful candidate will have robust experience navigating employee relations in the context of a multi-state unionized frontline workforce and be able to quickly absorb and understand how to apply labor agreements as they relate to HR policy enforcement, employee investigations, and the application of progressive discipline. Additionally, knowledge of and familiarity with the administration of federal, state, local, and company leave programs while staying current on a changing regulatory landscape are key,
Primary Duties and Responsibilities Employee Relations
Support local management in understanding the Company’s code of conduct, work rules, and company policies and support the enforcement of management rights and responsibilities codified in multiple collective bargaining agreements (CBAs)
Conduct employee investigations and support management in the preparation of disciplinary notices in accordance with company policies and relevant CBAs
Escalate to the Senior Human Resources Manager those employee relations issues which may not be able to be effectively resolved by local management
Ensure relevant stakeholders have the necessary information and documentation to effectively manage labor-related grievances, mediations, and arbitrations
Manage unemployment insurance claim hearings and appeals in partnership with the Company’s vendor and relevant local management
Revive the Company’s employee recognition programs and develop effective employee engagement strategies to drive retention and employee development
Leave Administration
Develop efficient internal processes related to the management leave of absence requests and ensure adjudication for all relevant leave types including but not limited to the Federal Family & Medical Leave (FMLA), state & local paid and unpaid leaves (both internally managed and coordinated by a government authority or designee), and leaves provided by CBAs
Administer all stages of leave requests as appropriate to include employee communications, required notice distribution, application adjudication and/or tracking, management advisement of leave statuses, and documentation retention
Stay current on the changing legal and regulatory landscape of federal, state, and local leave requirements and ensure internal policies and processes are updated to ensure compliance
Compliance & Reporting
Under the guidance of the VP Human Resources and General Counsel, track changes to general employment law at the federal, state, and local levels, living wage ordinances (where applicable), and employment-related standards mandated by the Company’s service agreements and develop effective processes to review, and as necessary, update company policies and practices to maintain compliance
Working with external partners as relevant, manage the collection, preparation, and submission of federal, state, and local statutory filings
Health and Safety
Working with management, support the Senior Human Resources Manager with the tracking and internal reporting of health and safety incidents and the preparation of regulatory OSHA filings
Other duties as may be assigned by the VP Human Resources or Senior Manager of Human Resources
Employment Requirements Education, Experience, and Certifications
Required
Associate’s degree in human resources or related field
1-3 years supporting leave administration/or and employee relations for a unionized workforce in a multi-state employee-focused service industry
Preferred
Bachelor’s degree in human resources or a related field
3-5+ years as an HR specialist, generalist, or partner managing leave administration and/or employee relations for a unionized workforce in a multi-state transportation, distribution, or manufacturing company
PHR or SHRM-CP professional certification
Serve as an example of trust and integrity while being a consummate team player
Fluent in engaging at all levels within a diverse corporate and operational environment with strong organizational and situational awareness
Effective in building and maintaining strong professional relations at a distance; the majority of work will be conducted via phone, email, and MS Teams rather than on-site with operational leaders
Comfort managing multiple simultaneous workflows and projects efficiently
Passionate about taking care of internal clients and providing timely, accurate resolutions for issues
Ability to prioritize, analyze, problem-solve, innovate, take action, and escalation as appropriate
Best-in-class organizational, administrative, and data management skills
Excellent written and spoken communication skills
Proficiency with Microsoft 365 products including Outlook, Teams, Word, Excel, and PowerPoint
Workplace Conditions
Traditional office environment (e.g., prolonged sitting at desk with minimal standing/lifting in a noise- and climate-controlled setting)
Occasional travel (less than 10%) in support of operations may be required; settings may include office environments and security-controlled areas with minimal noise- and climate controls in the presence of workers moving and interacting with materials of various shapes and sizes
Final candidates are subject to a 10-year background check (to include criminal history as well as employment, residence, & education verification) and a drug screening.
Total Rewards
Target Salary Range $75,000 - $85,000 annually
Generous Time Off to support work life balance
Comprehensive health and welfare plans
Day 1 participation in 401k retirement plan with competitive company matching.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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