Clark County Washington
Grants Accounting Specialist - Community Services
Clark County Washington, Olympia, Washington, United States
# Job SummaryUnder general supervision, the Grants Accounting Specialist provides technical accounting, budget, and other administrative support for Program Coordinators and Managers under the supervision of the Department Administrative Services Manager. Responsibilities include monitoring, analyzing and maintaining financial transactions for a wide variety of social service programs; tracking revenues and expenditures, and preparing required internal and external financial reports.
The role will form part of the Business Unit that consists of team members from Finance and Contracts and will be required to liaise with the Finance team and Contracts team, Department Director, Program Managers and staff, County Auditor’s Office, and other County employees.
This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds
This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions.# Qualifications****Education and Experience:****Four years of progressive accounting experience preferred, at least two of which are directly related to grant accounting: orAny combination of training, education and experience that would provide the required knowledge, skills and abilities will be considered. Previous grants accounting experience is highly desirable.The ideal candidate would have experience working with human services programs and nonprofits.**Knowledge of:** General accounting principles and practices; computer applications related to financial reporting (database, spreadsheet, word processing); performance and outcome based operations for social service programs; program development and evaluation; research methods and information sources; relevant computer-based systems and applications; principles and techniques of project management; federal and state grant and program regulations, including HIPAA; and OMB circulars; local government operations, including knowledge of BARS (Budgeting, Accounting and Reporting System for State and Local Governments) would be a plus.**Ability to:** Analyze and solve complex problems and explain results in writing; prepare a variety of written reports; assist in interpreting, applying, and explaining federal, state and local policies, procedures, laws, and regulations and incorporating them into terms and conditions for subcontracts; establish and maintain effective working relationships; meet deadlines established by granting agencies, including application and reporting deadlines for multiple grants; coordinate with other units (program and contracts) for procurement processes, contract planning, establishing outcomes, and desk review/onsite monitoring. Track work, meet responsibilities and deadlines; work independently in a fast-paced environment, while managing a heavy workload.**The ideal candidate will enjoy bringing strong accounting skills to a professional mission-based organization, and possess the following strengths:*** Experience in grant accounting and administration, risk analysis, preparation for audits and working with community-based non-profits and public entities.* Strong analytical, written, and oral communication skills, including English grammar.* Strong customer service and communication skills.* Intermediate knowledge of Microsoft Office applications, including Excel and Outlook.* Experience working directly with people from diverse communities including but not limited to racial, ethnic, and socioeconomic backgrounds.*Successful candidates will have a demonstrated commitment to promoting diversity, Equity, inclusion, and multicultural competence and must be willing to contribute to the Community Services strategic plan of inclusion.*Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application.
Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.Application Review (Pass/ Fail) - An online application is required.
Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process.Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process.**Selection Process:****Resume and other documents must be attached together in the 'Resume Upload' section of the application.
Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.** Application Review (Pass/ Fail) - An online application is required.
Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.
Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.**First review of candidates will be January 5th.** This recruitment may close on or after the first review date with no additional notice.# Examples of Duties**Duties may include but are not limited to the following:*** Provide advanced, technical grants accounting support work involving varying fiscal years, create budget spreadsheets and reports, and answer complex questions complying with department and County policies and procedures for program managers/staff, providers, auditors, sub-contractors/recipients.* Complete grant reports, fiscal spreadsheets, reconciliations, and research work.* Read and interpret grant language and contract language for compliance issues. Address any non-compliance issues with program personnel, management, or providers.* Monitor, analyze and maintain financial transactions and accounting for a wide variety of grants funded by Federal, State, and local sources.* Run reports and reconcile against budgets, revenue & expenditures, other funds, and programs, etc.* Reconcile contracts to grants and internal fiscal reports.* Monitor fiscal compliance by subcontractors and sub-recipients with various reporting periods.* Track revenues and expenditures by funding source and/or subcontract.* Process accounting adjustments, journal entries and supplier invoice payments**.*** Reconcile, prepare, enter, and pay grant provider invoices each month.* Work with Management Analysts and other staff to create contract modifications #J-18808-Ljbffr
The role will form part of the Business Unit that consists of team members from Finance and Contracts and will be required to liaise with the Finance team and Contracts team, Department Director, Program Managers and staff, County Auditor’s Office, and other County employees.
This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO).
Our department values our community’s diversity and seeks ways to promote equity and inclusion within the organization and with the public. Our department also encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds
This position has the option of a remote/hybrid work schedule possibility. However, the candidate selected must reside in OR or WA. No Exceptions.# Qualifications****Education and Experience:****Four years of progressive accounting experience preferred, at least two of which are directly related to grant accounting: orAny combination of training, education and experience that would provide the required knowledge, skills and abilities will be considered. Previous grants accounting experience is highly desirable.The ideal candidate would have experience working with human services programs and nonprofits.**Knowledge of:** General accounting principles and practices; computer applications related to financial reporting (database, spreadsheet, word processing); performance and outcome based operations for social service programs; program development and evaluation; research methods and information sources; relevant computer-based systems and applications; principles and techniques of project management; federal and state grant and program regulations, including HIPAA; and OMB circulars; local government operations, including knowledge of BARS (Budgeting, Accounting and Reporting System for State and Local Governments) would be a plus.**Ability to:** Analyze and solve complex problems and explain results in writing; prepare a variety of written reports; assist in interpreting, applying, and explaining federal, state and local policies, procedures, laws, and regulations and incorporating them into terms and conditions for subcontracts; establish and maintain effective working relationships; meet deadlines established by granting agencies, including application and reporting deadlines for multiple grants; coordinate with other units (program and contracts) for procurement processes, contract planning, establishing outcomes, and desk review/onsite monitoring. Track work, meet responsibilities and deadlines; work independently in a fast-paced environment, while managing a heavy workload.**The ideal candidate will enjoy bringing strong accounting skills to a professional mission-based organization, and possess the following strengths:*** Experience in grant accounting and administration, risk analysis, preparation for audits and working with community-based non-profits and public entities.* Strong analytical, written, and oral communication skills, including English grammar.* Strong customer service and communication skills.* Intermediate knowledge of Microsoft Office applications, including Excel and Outlook.* Experience working directly with people from diverse communities including but not limited to racial, ethnic, and socioeconomic backgrounds.*Successful candidates will have a demonstrated commitment to promoting diversity, Equity, inclusion, and multicultural competence and must be willing to contribute to the Community Services strategic plan of inclusion.*Selection Process:
Resumes and other documents must be attached together in the 'Resume Upload' section of the application.
Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.Application Review (Pass/ Fail) - An online application is required.
Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process.Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process.**Selection Process:****Resume and other documents must be attached together in the 'Resume Upload' section of the application.
Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.** Application Review (Pass/ Fail) - An online application is required.
Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.
Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.**First review of candidates will be January 5th.** This recruitment may close on or after the first review date with no additional notice.# Examples of Duties**Duties may include but are not limited to the following:*** Provide advanced, technical grants accounting support work involving varying fiscal years, create budget spreadsheets and reports, and answer complex questions complying with department and County policies and procedures for program managers/staff, providers, auditors, sub-contractors/recipients.* Complete grant reports, fiscal spreadsheets, reconciliations, and research work.* Read and interpret grant language and contract language for compliance issues. Address any non-compliance issues with program personnel, management, or providers.* Monitor, analyze and maintain financial transactions and accounting for a wide variety of grants funded by Federal, State, and local sources.* Run reports and reconcile against budgets, revenue & expenditures, other funds, and programs, etc.* Reconcile contracts to grants and internal fiscal reports.* Monitor fiscal compliance by subcontractors and sub-recipients with various reporting periods.* Track revenues and expenditures by funding source and/or subcontract.* Process accounting adjustments, journal entries and supplier invoice payments**.*** Reconcile, prepare, enter, and pay grant provider invoices each month.* Work with Management Analysts and other staff to create contract modifications #J-18808-Ljbffr