Executive Director for Academic Personnel

Overview

Executive Director for Academic Personnel. Type: Full Time, At-Will. Work type: Management (MPP). Location: Pomona. Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location).

Job no:

Work schedule: Monday - Friday 8:00 am - 5:00 pm

First Consideration Date: November 26, 2025

Department: The Office of Faculty Affairs (OFA) is part of the Academic Affairs Division. OFA provides leadership and administrative support, and training related to faculty development, recruitment, retention, and promotion of faculty, academic leadership training and support, sabbaticals, and faculty well-being. The Office also handles contract matters and grievances related to Unit 3 (probationary and tenured faculty, temporary faculty, librarians, counselor faculty, and coaches) and Unit 11 (GA, TA, and ISA). It oversees the Center for the Advancement of Faculty Excellence (CAFE).

Responsibilities

• Administer, interpret and ensure compliance with the California Faculty Association (CFA, Unit 3) and Academic Student Employees (Unit 11) Collective Bargaining Agreements.
• Serve as lead management advocate in faculty statutory grievances (SB 1212 panels) and as primary resource on implementation of Unit 3 and Unit 11 Collective Bargaining Agreements. Provide counsel to administrators, supervisors, and employees related to formal and informal grievances, complaints and employee disputes.
• Conduct meetings, research allegations, and provide written responses to numerous legal/labor relations issues and assess potential liability for the campus and CSU.
• Investigate and prepare responses/reports involving complaints of faculty unprofessional conduct, Level 1 grievances for Unit 3 and Step 1 grievances for Unit 11.
• Participate in the development and review of academic personnel policy. Facilitate the process through shared governance and active participation on the Faculty Affairs Committee of the Academic Senate.
• Review and approve background checks for faculty and student instructors within the Division of Academic Affairs.
• Develop strategies with the Provost and Deans for solving Academic Personnel matters.
• Implement academic discipline process, including drafting disciplinary documentation.
• Provide advice and assistance to Department Chairs, Associate Deans, and Deans on counseling process and documentation including formal reprimands, contractual obligations, and progressive discipline. Assist with preparing appropriate feedback for performance evaluations.
• Serve as lead management advocate in faculty statutory grievances (SB 1212 panels).
• Assess and recommend ongoing and future training and leadership development needs in Academic Affairs and work with the Director of Employee and Organizational Development to provide professional development opportunities to improve department climate, inclusiveness, diversity and related topics.
• Assist CSU Labor Relations Directors and Legal Counsel in preparation for mediations, arbitration, and administrative/court hearings.
• Negotiate campus settlement agreements.
• Respond to a variety of internal and third-party requests for documents (e.g., subpoenas, Public Records Act Requests, and Union Information Requests).
• Keep the AVPFA informed regarding significant problems that jeopardize achievement of objectives.
• Assist AVPFA with policy implementation and work related to faculty peer review committees.
• Provide training to various constituencies, including annual Unit 3 and Unit 11 workshops to college leadership, and multiple workshops on topics such as CBA changes and CSU policy initiatives (e.g., additional employment).
• Serve as campus Subject Matter Expert for Temporary Faculty Module for CSU CHRS system-wide initiative.
• Serve as a faculty management representative on campus Threat Management Team and IT Working Security Group / IT Security Management groups.
• Serve as liaison between Faculty Affairs and the Office of Equity and Inclusion / Title IX Coordinator / ADA Coordinator / Employee Labor Relations on a case-by-case basis.
• Participate in Conduct of Concern and Cozen Implementation Task Forces to evaluate campus policies/procedures and close gaps in campus processes.
• Attend meetings with Behavioral Intervention Team to address problematic cases concerning interpersonal issues between student(s), staff, and faculty/academic personnel.

Qualifications

• Master's Degree from an accredited university in labor relations, human resources management, public administration, business administration, organizational planning/policy, law or an appropriate academic field.
• Driver license, valid in-state CA driver’s license with insurance.
• 5 years of experience in leadership/management roles.
• Experience working effectively in a culturally and ethnically diverse community.
• Experience in conflict resolution and/or mediation.
• Extensive knowledge and implementation experience with CSU Unit 3 and Unit 11 Collective Bargaining Agreements.
• Ability to develop, interpret, implement and articulate complex personnel policies.
• Ability to formulate innovative approaches in the development and administration of faculty and academic student personnel functions.
• Excellent written and oral communication skills.
• Ability to rapidly acquire a thorough knowledge of the university’s structure and to coordinate with other departments.
• Establish and maintain cooperative working relationships in a multicultural and diverse environment.
• Strong interpersonal skills and commitment to civility in the workplace.

Preferred Qualifications

• Terminal degree (JD) from an accredited law school.
• Successful experience in a collective bargaining environment, including adjudicating grievances. Knowledge of CSU Unit 3 and Unit 11 contracts.
• Experience representing employer before administrative boards and arbitration hearings.
• Familiarity with employee relations issues for Teaching Associates, Graduate Assistants, and Instructional Student Assistants.

Other Information

• Out of State Work: CSU policy prohibits hiring employees to perform CSU-related work outside California.
• Background Check: Conditional offer pending satisfactory completion of a background check.
• CSU Classification Salary Range: This position’s classification standards and salary range are posted by CSU; refer to the CSU Classification Standards/Salary Schedule for current figures.
• Employment Eligibility Verification: Cal Poly Pomona hires only individuals legally authorized to work in the United States and will verify identity and eligibility upon hire (I-9).
• University Driving Requirement: Driving for university business requires compliance with the Authorized University Driver Policy.
• Outside Employment Disclosure: Requires disclosure of outside employment as specified by policy.
• CANRA: Mandated reporter requirements under the California Child Abuse and Neglect Reporting Act.
• Security & Fire Safety and Pay Transparency: Includes applicable campus notices.
• Reasonable Accommodation and Equal Employment Opportunity: We provide accommodations and maintain non-discrimination in employment.
• Other Notices: See Employment Notices page for additional information.

Advertised

Advertised: Oct Pacific Daylight Time

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Company description

Join Cal Poly Pomona’s Office of Faculty Affairs (OFA)—a dynamic unit within Academic Affairs dedicated to fostering faculty excellence, equity, and professional growth. This role offers the opportunity to lead key academic personnel initiatives, ensure compliance with collective bargaining agreements, and shape campus-wide policies that strengthen faculty success and student learning. Be part of a collaborative environment that values innovation and the advancement of higher education.