Executive Personal Assistant
Career Group, San Francisco, CA, United States
This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $145,000.00/yr - $165,000.00/yr
A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth.
Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel.
Key Responsibilities
Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions
Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses.
Arrange all meeting logistics both internal and for high profile external clients
Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization
Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion
Plan and execute private family events, dinners, and celebrations
Track and reconcile expenses and assist with household budgeting
Serve as liaison between the executive, family, vendors, and household staff
Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality
Maintain files, contacts, records, and office supplies
Support special projects and cross-functional initiatives
Qualifications
5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives
Strong track record managing personal and household operations in demanding environments
Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools
Exceptionally polished, proactive, and resourceful — a step ahead at all times
Able to interface with high-profile individuals with professionalism and discretion
Comfortable working as part of a collaborative support team
Fully accessible mindset — willing to work outside standard business hours
$145,000 – $165,000
Competitive Base Salary + Benefits
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/ .
Career Group is a premier, Women‑Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative, Staffing and Recruiting
Medical insurance
Vision insurance
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Base pay range $145,000.00/yr - $165,000.00/yr
A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth.
Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel.
Key Responsibilities
Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions
Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses.
Arrange all meeting logistics both internal and for high profile external clients
Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization
Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion
Plan and execute private family events, dinners, and celebrations
Track and reconcile expenses and assist with household budgeting
Serve as liaison between the executive, family, vendors, and household staff
Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality
Maintain files, contacts, records, and office supplies
Support special projects and cross-functional initiatives
Qualifications
5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives
Strong track record managing personal and household operations in demanding environments
Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools
Exceptionally polished, proactive, and resourceful — a step ahead at all times
Able to interface with high-profile individuals with professionalism and discretion
Comfortable working as part of a collaborative support team
Fully accessible mindset — willing to work outside standard business hours
$145,000 – $165,000
Competitive Base Salary + Benefits
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/ .
Career Group is a premier, Women‑Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative, Staffing and Recruiting
Medical insurance
Vision insurance
#J-18808-Ljbffr