Impact XM
Senior Event Coordinator
Cranbury, NJ | $60,000 - $70,000 | Full‑time | 6 days ago
What You’ll Do
Provide day‑to‑day coordination support to Producers and Event Managers for live, digital, and virtual events.
Maintain project trackers, timelines, and deliverables across MES and EXP programs.
Assist with pre‑production, production, and post‑production tasks—including documentation, vendor communication, and asset tracking.
Partner with Event Managers on venue logistics, travel, registration, and on‑site operations.
Track and manage tasks, budgets, and deliverables within internal project management systems.
Support PO creation, invoice processing, and vendor payment reconciliation.
Keep production documentation, schedules, and estimates organized and up to date.
Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions).
Prepare and distribute meeting agendas, notes, and action items.
Support on‑site event execution—including setup, rehearsals, and vendor coordination (up to 30% travel).
Contribute ideas for improving processes and driving efficiency across teams.
What You Bring
Bachelor’s degree (B.A. or B.S.) or equivalent professional experience.
2–4 years of experience in event, experiential, or production coordination within an agency or corporate environment.
Familiarity with event logistics and production processes across live and virtual platforms.
Strong understanding of project timelines, budgets, and deliverable tracking.
Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana).
Experience with budgeting systems, PO creation, and invoice processing.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and thrive in a fast‑paced, collaborative setting.
Work Environment
Typical office environment with moderate noise levels.
Domestic and occasional international travel required (approximately 30%).
Weekend or extended hours may be required during event delivery periods.
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What You’ll Do
Provide day‑to‑day coordination support to Producers and Event Managers for live, digital, and virtual events.
Maintain project trackers, timelines, and deliverables across MES and EXP programs.
Assist with pre‑production, production, and post‑production tasks—including documentation, vendor communication, and asset tracking.
Partner with Event Managers on venue logistics, travel, registration, and on‑site operations.
Track and manage tasks, budgets, and deliverables within internal project management systems.
Support PO creation, invoice processing, and vendor payment reconciliation.
Keep production documentation, schedules, and estimates organized and up to date.
Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions).
Prepare and distribute meeting agendas, notes, and action items.
Support on‑site event execution—including setup, rehearsals, and vendor coordination (up to 30% travel).
Contribute ideas for improving processes and driving efficiency across teams.
What You Bring
Bachelor’s degree (B.A. or B.S.) or equivalent professional experience.
2–4 years of experience in event, experiential, or production coordination within an agency or corporate environment.
Familiarity with event logistics and production processes across live and virtual platforms.
Strong understanding of project timelines, budgets, and deliverable tracking.
Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana).
Experience with budgeting systems, PO creation, and invoice processing.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and thrive in a fast‑paced, collaborative setting.
Work Environment
Typical office environment with moderate noise levels.
Domestic and occasional international travel required (approximately 30%).
Weekend or extended hours may be required during event delivery periods.
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