Bryan College
Alumni Office
721 Bryan Drive
Dayton, TN 37321
Stophel 210, Box #7783 Email
Direct Office Phone: 423-775-7454
Status: Part-time location: Dayton, TN
Apply for this Position
The Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning, organization, creativity, and excellent customer service. This is a perfect opportunity for someone who enjoys meaningful work without a year‑round commitment. The position supports major alumni events—including
Homecoming in October
and the
Golden Grads Celebration in May —and works closely with the Director of Alumni Engagement to ensure exceptional experiences for alumni and guests.
Seasonal Work Periods – 20 hours a week
August 1 – October 31
(Fall Event Season / Homecoming)
Reports to: Director of Alumni Engagement
Duties
Assist with planning, organizing, and executing alumni events (alumni events, on‑campus gatherings, reginal meetups), with a strong focus on
Homecoming
and
Golden Grads Celebration
Anticipate events and proactively solve problems before they arise
Manage event details including timelines, registrations, guest lists, room setups, decor, signage, and materials
On‑site support during events, offering hospitality and assistance to alumni, guests and volunteers.
Provide exceptional customer service to alumni, donors, guests, and campus partners
Assist with event setup, decorating, breakdown, and cleanup
Work effectively both independently and as part of a collaborative team
Utilize database systems and computer software for event coordination and communication
Maintain detailed records and follow established processes with accuracy
Assist with miscellaneous alumni‑related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database.
Desired Qualities
Commitment to the mission of Bryan College and the integration of Christian faith in work and community life
Strong interpersonal skills, demonstrating hospitality and professionalism
Flexible work schedule except during event periods – specifically the first weeks of October and May. Weekends during those two weeks will be required.
Self‑starter with the ability to anticipate needs and take initiative
Outstanding organizational and time‑management skills
Strong attention to detail
Database and computer proficiency
Excellent customer service and communication skills
Team‑oriented attitude with the ability to work independently
Flexible schedule, including availability for occasional evenings and weekends during event season
Ability to lift
30 pounds
and actively assist with event setup and teardown decorations (not tables & chairs)
Perform general office tasks as assigned
Active, hands‑on role involving standing, walking, bending, lifting, decorating, and moving supplies
Must be comfortable in a fast‑paced event setting
Other Information This is an ideal position for someone who:
Loves event planning and creative work
Enjoys meaningful connection with people
Wants a
seasonal position without year‑round commitment
Thrives in a faith‑based, mission‑driven community
About Bryan College
Founded in 1930 with the motto Christ Above All, Bryan College is committed to educating students to become servants of Christ who to make a difference in today’s world. This position directly contributes to extending that mission into the alumni community by supporting relationships and programs that reflect Christian hospitality, encouragement, and connection.
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Status: Part-time location: Dayton, TN
Apply for this Position
The Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning, organization, creativity, and excellent customer service. This is a perfect opportunity for someone who enjoys meaningful work without a year‑round commitment. The position supports major alumni events—including
Homecoming in October
and the
Golden Grads Celebration in May —and works closely with the Director of Alumni Engagement to ensure exceptional experiences for alumni and guests.
Seasonal Work Periods – 20 hours a week
August 1 – October 31
(Fall Event Season / Homecoming)
Reports to: Director of Alumni Engagement
Duties
Assist with planning, organizing, and executing alumni events (alumni events, on‑campus gatherings, reginal meetups), with a strong focus on
Homecoming
and
Golden Grads Celebration
Anticipate events and proactively solve problems before they arise
Manage event details including timelines, registrations, guest lists, room setups, decor, signage, and materials
On‑site support during events, offering hospitality and assistance to alumni, guests and volunteers.
Provide exceptional customer service to alumni, donors, guests, and campus partners
Assist with event setup, decorating, breakdown, and cleanup
Work effectively both independently and as part of a collaborative team
Utilize database systems and computer software for event coordination and communication
Maintain detailed records and follow established processes with accuracy
Assist with miscellaneous alumni‑related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database.
Desired Qualities
Commitment to the mission of Bryan College and the integration of Christian faith in work and community life
Strong interpersonal skills, demonstrating hospitality and professionalism
Flexible work schedule except during event periods – specifically the first weeks of October and May. Weekends during those two weeks will be required.
Self‑starter with the ability to anticipate needs and take initiative
Outstanding organizational and time‑management skills
Strong attention to detail
Database and computer proficiency
Excellent customer service and communication skills
Team‑oriented attitude with the ability to work independently
Flexible schedule, including availability for occasional evenings and weekends during event season
Ability to lift
30 pounds
and actively assist with event setup and teardown decorations (not tables & chairs)
Perform general office tasks as assigned
Active, hands‑on role involving standing, walking, bending, lifting, decorating, and moving supplies
Must be comfortable in a fast‑paced event setting
Other Information This is an ideal position for someone who:
Loves event planning and creative work
Enjoys meaningful connection with people
Wants a
seasonal position without year‑round commitment
Thrives in a faith‑based, mission‑driven community
About Bryan College
Founded in 1930 with the motto Christ Above All, Bryan College is committed to educating students to become servants of Christ who to make a difference in today’s world. This position directly contributes to extending that mission into the alumni community by supporting relationships and programs that reflect Christian hospitality, encouragement, and connection.
#J-18808-Ljbffr