Marshall B. Ketchum University
Administrative Assistant to the Program Director
Marshall B. Ketchum University, Fullerton, California, United States, 92632
Administrative Assistant to the Program Director
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Administrative Assistant to the Program Director
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Marshall B. Ketchum University The Administrative Assistant to the Program Director provides high‑level administrative support to ensure the efficient functioning of the School of PA Studies (SPAS). This position supports the Program Director’s role within the program, including operations, communication, scheduling, internal and interdepartmental coordination, and other duties to help maintain smooth program workflows. Responsibilities may vary based on program need. The ideal candidate is proactive, detail‑oriented, self‑motivated, professional, efficient, and able to manage multiple priorities in an academic environment. Essential Duties and Responsibilities
Manage administrative operations for the Program Director Manage and coordinate the Program Director’s calendar, appointments, and scheduling needs, ensuring timely communication and follow‑up Serve as a point of contact for internal and external inquiries directed to the Program Director Prepare correspondence, meeting agendas and minutes, reports, and program communications Provide administrative support for meetings, retreats, and special events Maintain organized and accurate digital and physical records Request, collect, organize, and format documentation for reviews, reports, and scholarly activities Assist with preparing, formatting, or organizing documents needed for accreditation, program evaluation, or institutional reporting Facilitate updates to handbooks and websites Assist with the coordination and distribution of student awards and scholarships Handle sensitive student, faculty, and program information in accordance with program and institutional policy Serve as a liaison to university administrative units to support smooth program operations Provide timely updates to the Program Director on departmental matters or emerging issues/concerns Participate in program improvement initiatives, perform other duties, and complete special projects as directed by the Program Director Qualifications
Strong written and verbal communication skills Consistently engage in professional and collegial interactions Ability to work collaboratively with faculty, staff, students, and university partners across departments Excel in independent tasks Demonstrate analysis and problem‑solving skills Perform work with care and attention to detail Maintain confidentiality of sensitive information Demonstrate the ability to organize, prioritize, and maintain efficiency Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Teams, SharePoint, etc.) Readily learn and utilize new technology and software applications Proactive in identifying opportunities to improve and support program operations Flexible and willing to cross‑train in assigned areas Education and Experience
Associate or bachelor’s degree; equivalent administrative or program support experience may be acceptable Prior experience in an academic or health care setting preferred Benefits
MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, and a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu). Senior Level
Entry level Employment Type
Full‑time Job Function
Administrative Industries
Higher Education About the University
Located on a beautiful, seven‑acre campus in Fullerton, California, MBKU is an independent, private, non‑profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies, College of Pharmacy and the Doctor of Medical Science Program (DMSc). MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and a second vision center in Los Angeles. A tradition of excellence since 1904. In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long‑standing contributions in his field of care, in California and throughout the nation. In the early 1970s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non‑profit, accredited educational institution encompassing multiple disciplines. BE AT THE FOREFRONT OF HEALTH CARE EDUCATION. Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work‑life balance. Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient‑centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders. INTERPROFESSIONAL HEALTH CARE LEADERS. At Marshall B. Ketchum University, we have led the way in interprofessional healthcare, building on a century of experience as an optometry school. In 2012, the first Physician Assistant program in Orange County was added, followed by the College of Pharmacy program in 2014. Most recently in 2024, we expanded our offerings with the addition of the fully-online Doctor of Medical Science (DMSc) program. Side‑by‑side in group discussions, community service, and clinical experience, our OD, PA, PharmD and DMSc students learn what it means to deliver patient‑centered health care as a collaborative team of professionals. Benefits
MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, and a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu). Equal Opportunity Employer
MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Non-Discrimination Statement
MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).
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Join to apply for the
Administrative Assistant to the Program Director
role at
Marshall B. Ketchum University The Administrative Assistant to the Program Director provides high‑level administrative support to ensure the efficient functioning of the School of PA Studies (SPAS). This position supports the Program Director’s role within the program, including operations, communication, scheduling, internal and interdepartmental coordination, and other duties to help maintain smooth program workflows. Responsibilities may vary based on program need. The ideal candidate is proactive, detail‑oriented, self‑motivated, professional, efficient, and able to manage multiple priorities in an academic environment. Essential Duties and Responsibilities
Manage administrative operations for the Program Director Manage and coordinate the Program Director’s calendar, appointments, and scheduling needs, ensuring timely communication and follow‑up Serve as a point of contact for internal and external inquiries directed to the Program Director Prepare correspondence, meeting agendas and minutes, reports, and program communications Provide administrative support for meetings, retreats, and special events Maintain organized and accurate digital and physical records Request, collect, organize, and format documentation for reviews, reports, and scholarly activities Assist with preparing, formatting, or organizing documents needed for accreditation, program evaluation, or institutional reporting Facilitate updates to handbooks and websites Assist with the coordination and distribution of student awards and scholarships Handle sensitive student, faculty, and program information in accordance with program and institutional policy Serve as a liaison to university administrative units to support smooth program operations Provide timely updates to the Program Director on departmental matters or emerging issues/concerns Participate in program improvement initiatives, perform other duties, and complete special projects as directed by the Program Director Qualifications
Strong written and verbal communication skills Consistently engage in professional and collegial interactions Ability to work collaboratively with faculty, staff, students, and university partners across departments Excel in independent tasks Demonstrate analysis and problem‑solving skills Perform work with care and attention to detail Maintain confidentiality of sensitive information Demonstrate the ability to organize, prioritize, and maintain efficiency Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Teams, SharePoint, etc.) Readily learn and utilize new technology and software applications Proactive in identifying opportunities to improve and support program operations Flexible and willing to cross‑train in assigned areas Education and Experience
Associate or bachelor’s degree; equivalent administrative or program support experience may be acceptable Prior experience in an academic or health care setting preferred Benefits
MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, and a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu). Senior Level
Entry level Employment Type
Full‑time Job Function
Administrative Industries
Higher Education About the University
Located on a beautiful, seven‑acre campus in Fullerton, California, MBKU is an independent, private, non‑profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies, College of Pharmacy and the Doctor of Medical Science Program (DMSc). MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and a second vision center in Los Angeles. A tradition of excellence since 1904. In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long‑standing contributions in his field of care, in California and throughout the nation. In the early 1970s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non‑profit, accredited educational institution encompassing multiple disciplines. BE AT THE FOREFRONT OF HEALTH CARE EDUCATION. Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work‑life balance. Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient‑centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders. INTERPROFESSIONAL HEALTH CARE LEADERS. At Marshall B. Ketchum University, we have led the way in interprofessional healthcare, building on a century of experience as an optometry school. In 2012, the first Physician Assistant program in Orange County was added, followed by the College of Pharmacy program in 2014. Most recently in 2024, we expanded our offerings with the addition of the fully-online Doctor of Medical Science (DMSc) program. Side‑by‑side in group discussions, community service, and clinical experience, our OD, PA, PharmD and DMSc students learn what it means to deliver patient‑centered health care as a collaborative team of professionals. Benefits
MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, and a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu). Equal Opportunity Employer
MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Non-Discrimination Statement
MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).
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