Vaco Recruiter Services
Key Responsibilities
1. Executive Support
Manage the CEO/sales leader’s calendar, including scheduling meetings, coordinating travel arrangements, and organizing sales and marketing presentations.
Prepare agendas, reports, presentations and follow-up materials for sales and executive meetings.
Act as the primary point of contact for internal and external sales-related communications.
Handle confidential and/or sensitive correspondence and communications.
Maintain and renew all required certifications and business licenses.
2. Sales Operations
Maintain organized sales records and documentation.
Creating, editing, and maintaining sales presentations, proposals, and contracts.
Track sales metrics, client leads, and revenue goals using CRM systems (e.g., Pipedrive).
Monitor and manage the sales pipeline to ensure timely follow-ups and progression.
Execute sales CRM campaigns using CRM software.
3. Client Management Support
Support the sales team in responding to prospective client inquiries and managing client accounts.
Assist in onboarding new clients by coordinating contracts and communication.
Maintain and update client contact databases, ensuring accuracy and confidentiality.
4. Market Research and Strategy Support
Conduct market research to identify potential clients and industry trends.
Assist in preparing competitor analysis and sales strategy presentations.
Provide insights to improve sales approaches and outreach initiatives.
5. Event and Campaign Support
Coordinate logistics for sales and marketing-related events, trade shows, and networking opportunities.
Collaborate with and support the marketing team to develop promotional materials for sales campaigns.
Ensure that all event follow-ups, including client communication, are executed.
Coordinate and provide on site support for internal staff events.
6. Administrative Duties
Provide administrative support to the sales and executive teams.
Responsible for the inventory of office supplies/equipment and stock in the common areas of the office.
Oversee maintenance of the office, ensuring that common office areas and technology is in working order.
Act as the liaison between executives and business office vendors and partners such as HR, CFO, housekeeping, etc.
Process and track company expense reports, reconcile credit cards, and coordinate staff billable hours for payroll.
Manage incoming communications via company email and voicemail, determine action items and delegate accordingly.
Greet visitors in the office.
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1. Executive Support
Manage the CEO/sales leader’s calendar, including scheduling meetings, coordinating travel arrangements, and organizing sales and marketing presentations.
Prepare agendas, reports, presentations and follow-up materials for sales and executive meetings.
Act as the primary point of contact for internal and external sales-related communications.
Handle confidential and/or sensitive correspondence and communications.
Maintain and renew all required certifications and business licenses.
2. Sales Operations
Maintain organized sales records and documentation.
Creating, editing, and maintaining sales presentations, proposals, and contracts.
Track sales metrics, client leads, and revenue goals using CRM systems (e.g., Pipedrive).
Monitor and manage the sales pipeline to ensure timely follow-ups and progression.
Execute sales CRM campaigns using CRM software.
3. Client Management Support
Support the sales team in responding to prospective client inquiries and managing client accounts.
Assist in onboarding new clients by coordinating contracts and communication.
Maintain and update client contact databases, ensuring accuracy and confidentiality.
4. Market Research and Strategy Support
Conduct market research to identify potential clients and industry trends.
Assist in preparing competitor analysis and sales strategy presentations.
Provide insights to improve sales approaches and outreach initiatives.
5. Event and Campaign Support
Coordinate logistics for sales and marketing-related events, trade shows, and networking opportunities.
Collaborate with and support the marketing team to develop promotional materials for sales campaigns.
Ensure that all event follow-ups, including client communication, are executed.
Coordinate and provide on site support for internal staff events.
6. Administrative Duties
Provide administrative support to the sales and executive teams.
Responsible for the inventory of office supplies/equipment and stock in the common areas of the office.
Oversee maintenance of the office, ensuring that common office areas and technology is in working order.
Act as the liaison between executives and business office vendors and partners such as HR, CFO, housekeeping, etc.
Process and track company expense reports, reconcile credit cards, and coordinate staff billable hours for payroll.
Manage incoming communications via company email and voicemail, determine action items and delegate accordingly.
Greet visitors in the office.
#J-18808-Ljbffr