Associated Asset Management (AAM), LLC
Resident Services Coordinator
Associated Asset Management (AAM), LLC, Tucson, Arizona, United States, 85718
Del Webb at Rocking K
8067 S SILVER OAK DR.
Tucson, AZ, AZ 85747, USA
Located at the base of the Rincon Mountains and next to the Saguaro National Park East, this position is onsite at Del Webb Rocking K, a 55+ active adult community. The community will feature a recreation center with amenities that support health, wellness, and personal growth. Residents will have access to a resort-style pool, fitness center, aerobics studio, billiards room, café, and courts for pickleball and bocce, as well as access to networked sidewalks and trails for walking, hiking, running, cycling, and mountain biking. The Resident Services Coordinator supports the Member Services Desk at the recreation, serving as reception and first point of contact for homeowners, visitors, vendors and inbound callers requiring information and/or assistance; and by facilitating various services to enhance the lifestyle experience of community residents.
Position Responsibilities
Responsible for being the primary point of contact for the community through managing all phone calls, greeting visitors, providing community information, and assisting residents.
Display a professional, dynamic, and customer-focused personality by networking and fostering relationships to provide exclusive assistance and services to the residents while ensuring adherence to the residential policies, regulations, and guidelines.
Diagnose, clarify, or provide solutions and/or resources. Advance service levels for residents by obtaining and evaluating residents’ observations and opinions; create, innovate, and implement policies and performance methods.
Maintain Association event, activity registration including final registration reports.
Process Activity Cards and other Association paperwork for new residents, renters and staff members.
Organize and manage delivery of news articles, events, and communications on the website, create and post residential communications as needed around the facility and/or at the front desk.
Maintain and update resident’s contact information in the database.
Assist with Lifestyle activities, parties and social events
Perform and report daily community inspections of common areas for cleanliness and safety concerns.
Other related duties as directed.
Knowledge, Skills and Abilities
Excellent communication skills both verbal and written.
Ability to multitask while staying focused and detail oriented.
Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
Exceptional organization skills.
Ability to accurately manage money transactions.
Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems.
Ability to interact and work positively and effectively with residents and staff at all levels.
Ability to deal with customer service requests in a professional and timely manner.
Ability to work collaboratively and cooperatively within the department as well as with other departments.
Physical Demands & Work Environment
Standing, sitting, moving throughout the day as needed and utilizing a computer in an office setting.
Setting up/breaking down chairs, tables, etc. as needed for meetings and events.
Must work a flexible schedule, including evenings, weekends, and holidays.
Occasional bending; lifting of objects (up to 15 pounds)
Preferred Attributes
Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well
Team Player:
Works well as a member of a group
Enthusiastic:
Shows intense and eager enjoyment and interest
Dedicated:
Devoted to a task or purpose with loyalty or integrity
Self-Starter:
Inspired to perform without outside help
Job Security:
Inspired to perform well by the knowledge that your job is safe
Flexibility:
Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization
Education High School or better.
Experience High school diploma or GED and two (2) years of full time, paid, professional experience working in a Receptionist, Customer Service, administrative support or Hospitality role. Responsible for receiving CPR/AED certification, from training provided by employer and all subsequent re-certification as necessary.
Licenses & Certifications Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Located at the base of the Rincon Mountains and next to the Saguaro National Park East, this position is onsite at Del Webb Rocking K, a 55+ active adult community. The community will feature a recreation center with amenities that support health, wellness, and personal growth. Residents will have access to a resort-style pool, fitness center, aerobics studio, billiards room, café, and courts for pickleball and bocce, as well as access to networked sidewalks and trails for walking, hiking, running, cycling, and mountain biking. The Resident Services Coordinator supports the Member Services Desk at the recreation, serving as reception and first point of contact for homeowners, visitors, vendors and inbound callers requiring information and/or assistance; and by facilitating various services to enhance the lifestyle experience of community residents.
Position Responsibilities
Responsible for being the primary point of contact for the community through managing all phone calls, greeting visitors, providing community information, and assisting residents.
Display a professional, dynamic, and customer-focused personality by networking and fostering relationships to provide exclusive assistance and services to the residents while ensuring adherence to the residential policies, regulations, and guidelines.
Diagnose, clarify, or provide solutions and/or resources. Advance service levels for residents by obtaining and evaluating residents’ observations and opinions; create, innovate, and implement policies and performance methods.
Maintain Association event, activity registration including final registration reports.
Process Activity Cards and other Association paperwork for new residents, renters and staff members.
Organize and manage delivery of news articles, events, and communications on the website, create and post residential communications as needed around the facility and/or at the front desk.
Maintain and update resident’s contact information in the database.
Assist with Lifestyle activities, parties and social events
Perform and report daily community inspections of common areas for cleanliness and safety concerns.
Other related duties as directed.
Knowledge, Skills and Abilities
Excellent communication skills both verbal and written.
Ability to multitask while staying focused and detail oriented.
Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
Exceptional organization skills.
Ability to accurately manage money transactions.
Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems.
Ability to interact and work positively and effectively with residents and staff at all levels.
Ability to deal with customer service requests in a professional and timely manner.
Ability to work collaboratively and cooperatively within the department as well as with other departments.
Physical Demands & Work Environment
Standing, sitting, moving throughout the day as needed and utilizing a computer in an office setting.
Setting up/breaking down chairs, tables, etc. as needed for meetings and events.
Must work a flexible schedule, including evenings, weekends, and holidays.
Occasional bending; lifting of objects (up to 15 pounds)
Preferred Attributes
Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well
Team Player:
Works well as a member of a group
Enthusiastic:
Shows intense and eager enjoyment and interest
Dedicated:
Devoted to a task or purpose with loyalty or integrity
Self-Starter:
Inspired to perform without outside help
Job Security:
Inspired to perform well by the knowledge that your job is safe
Flexibility:
Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization
Education High School or better.
Experience High school diploma or GED and two (2) years of full time, paid, professional experience working in a Receptionist, Customer Service, administrative support or Hospitality role. Responsible for receiving CPR/AED certification, from training provided by employer and all subsequent re-certification as necessary.
Licenses & Certifications Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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