Saint Mary's College
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Associate Director of Alumnae Relations
role at
Saint Mary's College .
The Associate Director of Alumnae Relations complements the efforts of the Executive Director in the ongoing design, implementation, and evaluation of alumnae programs, services, and activities for the College and the Alumnae Association.
Primary responsibilities include:
Management of the alumnae club network.
Managing electronic communications and creation of online event registrations via The Bridge.
Managing the OAR website and social media accounts.
Overseeing the Shannon Scholar program.
Serving as the alumnae editor of Avenues, including managing a strong cohort of Class Reporters.
Developing and maintaining a steady flow of information from the College to club leaders.
Supervising clubs in organization, programming, event planning, survey design, and the creation of invitations, announcements, and newsletters.
Traveling to clubs to serve as a speaker or consultant and serving as liaison with 1st Source Bank.
Assisting with management of club checking accounts.
Managing all club websites and coordinating blast email communications.
Responding to individual alumnae seeking information about clubs and networking opportunities.
Publishing the Club Presidents’ Handbook.
Coordinating the master calendar of OAR virtual programming.
Providing strategic oversight of the Alumnae Relations website and social media accounts, ensuring appropriate messaging and updating or designing new pages and forms as needed.
Managing the online alumnae community through The Bridge platform, creating electronic communications, developing registrations for Reunion and club events, and training club leaders in available tools.
Managing the social media presence for the Alumnae Association across Facebook, X, and Instagram.
Providing communication to the Alumnae Association Board of Directors regarding club activity and related responsibilities.
Liaison to AABOD committees and task forces.
Serving as alumnae editor for Avenues sections including Club News, Excelsior, Class News, and “For the Record.”
Coordinating on‑campus housing and staffing assignments for the annual alumnae reunion.
Assisting the Executive Director with all aspects of planning and implementation.
Supervising Office of Alumnae Relations student workers, overseeing workflow and timecards, and collaborating with the student employment office.
Supporting all programming and services offered by the Office for alumnae and students.
Coordinating Shannon Scholars’ classroom visits and student programming.
Advising the two student members of the AABOD.
Assisting with annual reports and budgets.
Supporting divisional and College‑wide goals for alumnae participation and engagement.
Serving on committees and staffing events.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.
Minimum Qualifications
Bachelor’s degree in a related field required.
At least three years previous work experience in public relations, admissions, special events or a related field.
Excellent writing, editing, interpersonal, and organizational skills required.
Ability to work independently and exercise sound judgment and discretion when dealing with College constituencies.
Ability to direct and manage multiple activities and volunteers.
Detail oriented.
Preference will be given to Saint Mary’s Alumnae.
Preferred Qualifications
High energy level, self‑motivated.
Goal and task oriented.
Proficiency in Google Suite and Web skills.
Ability to travel and attend evening and weekend events.
Schedule: 40 Hours/ 12 Months/ Monday – Friday
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Associate Director of Alumnae Relations
role at
Saint Mary's College .
The Associate Director of Alumnae Relations complements the efforts of the Executive Director in the ongoing design, implementation, and evaluation of alumnae programs, services, and activities for the College and the Alumnae Association.
Primary responsibilities include:
Management of the alumnae club network.
Managing electronic communications and creation of online event registrations via The Bridge.
Managing the OAR website and social media accounts.
Overseeing the Shannon Scholar program.
Serving as the alumnae editor of Avenues, including managing a strong cohort of Class Reporters.
Developing and maintaining a steady flow of information from the College to club leaders.
Supervising clubs in organization, programming, event planning, survey design, and the creation of invitations, announcements, and newsletters.
Traveling to clubs to serve as a speaker or consultant and serving as liaison with 1st Source Bank.
Assisting with management of club checking accounts.
Managing all club websites and coordinating blast email communications.
Responding to individual alumnae seeking information about clubs and networking opportunities.
Publishing the Club Presidents’ Handbook.
Coordinating the master calendar of OAR virtual programming.
Providing strategic oversight of the Alumnae Relations website and social media accounts, ensuring appropriate messaging and updating or designing new pages and forms as needed.
Managing the online alumnae community through The Bridge platform, creating electronic communications, developing registrations for Reunion and club events, and training club leaders in available tools.
Managing the social media presence for the Alumnae Association across Facebook, X, and Instagram.
Providing communication to the Alumnae Association Board of Directors regarding club activity and related responsibilities.
Liaison to AABOD committees and task forces.
Serving as alumnae editor for Avenues sections including Club News, Excelsior, Class News, and “For the Record.”
Coordinating on‑campus housing and staffing assignments for the annual alumnae reunion.
Assisting the Executive Director with all aspects of planning and implementation.
Supervising Office of Alumnae Relations student workers, overseeing workflow and timecards, and collaborating with the student employment office.
Supporting all programming and services offered by the Office for alumnae and students.
Coordinating Shannon Scholars’ classroom visits and student programming.
Advising the two student members of the AABOD.
Assisting with annual reports and budgets.
Supporting divisional and College‑wide goals for alumnae participation and engagement.
Serving on committees and staffing events.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.
Minimum Qualifications
Bachelor’s degree in a related field required.
At least three years previous work experience in public relations, admissions, special events or a related field.
Excellent writing, editing, interpersonal, and organizational skills required.
Ability to work independently and exercise sound judgment and discretion when dealing with College constituencies.
Ability to direct and manage multiple activities and volunteers.
Detail oriented.
Preference will be given to Saint Mary’s Alumnae.
Preferred Qualifications
High energy level, self‑motivated.
Goal and task oriented.
Proficiency in Google Suite and Web skills.
Ability to travel and attend evening and weekend events.
Schedule: 40 Hours/ 12 Months/ Monday – Friday
#J-18808-Ljbffr