Elbit Systems of America
Executive Assistant - Integrated Solutions
Elbit Systems of America, Merrimack, New Hampshire, us, 03054
Executive Assistant - Integrated Solutions
Merrimack, NH, USA
Job Description Company Information:
Elbit America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high-technology company engag ed in a wide range of programs for innovative defense and commercial applications. For additional information, visit: ElbitAmerica.com or follow us on YouTube .
Job Summary:
The Executive Assistant will provide administrative and secretarial support for the Merrimack site Leadership team. Major responsibilities of work performed may include a broad range of complex responsibilities involving confidential or technical information that includes scheduling meetings and preparing agendas, responding to routine correspondence, researching background material and responding to on-site visitors and telephone calls. This person may interface with executive and senior levels of the organization, as well as directly with external customers.
Responsibilities and Tasks:
Maintain dynamic calendar
Coordinate both off and on-site events, including support logistics, travel, meeting coordination
Make both domestic and international travel arrangements
Prepare expense reports
Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
Must be able to generate letters, memos, etc.
Responsible for organizing weekly, monthly, and quarterly review presentations
File and retrieve corporate documents, records, and reports
Open, sort, and distribute incoming correspondence, including mail and faxes
Process corporate invoices for Accounts Payable
Create and maintain visit requests and contact reports
Order and distribute office supplies for department
Point of contact for employees to address inquires, questions, and requests
Represent the company in a courteous and professional manner
Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues
Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc.
Coordinate with International counterparts regarding travel and meetings
The ability to perform other duties as assigned.
Education, Experience/Knowledge & License/Certification:
Bachelor’s degree is preferred
Minimum of associate’s degree
3-5 years of experience supporting VP level
Excellent communication skills are a must (written and verbal)
Organizational and prioritization skills are a must
Must excel with time management and the ability to manage and execute tasks
The ability to network and be a team player
Must be technologically skilled and be proficient in Microsoft Office
Some travel may be required as designated by the Executive (1-2 times per year)
While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
Climb stairs or ride elevators.
Lift and/or move up to 25 pounds.
Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Manipulate keyboard or otherwise access computer, telephone and hand-held devices.
Be exposed to outside weather conditions while going in and out of office buildings.
Be exposed to moderate noise level usually in warehouse settings.
Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
Work is usually conducted in an office environment
#Hybrid
#LI-TS1
Here Are Some of the Great Benefits We Offer:
Most locations offer a 9/80 schedule, providing every other Friday off
Competitive compensation & 401(k) program to plan for your future
Robust medical, dental, vision, & disability coverage with qualified wellness discounts
Basic Life Insurance and Additional Life & AD&D Insurances are available
Flexible Vacation & PTO
Generous Employee Referral Program
Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more
Voluntary Tricare Supplement available for military retirees
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not an employment contract. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.
#J-18808-Ljbffr
Job Description Company Information:
Elbit America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high-technology company engag ed in a wide range of programs for innovative defense and commercial applications. For additional information, visit: ElbitAmerica.com or follow us on YouTube .
Job Summary:
The Executive Assistant will provide administrative and secretarial support for the Merrimack site Leadership team. Major responsibilities of work performed may include a broad range of complex responsibilities involving confidential or technical information that includes scheduling meetings and preparing agendas, responding to routine correspondence, researching background material and responding to on-site visitors and telephone calls. This person may interface with executive and senior levels of the organization, as well as directly with external customers.
Responsibilities and Tasks:
Maintain dynamic calendar
Coordinate both off and on-site events, including support logistics, travel, meeting coordination
Make both domestic and international travel arrangements
Prepare expense reports
Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
Must be able to generate letters, memos, etc.
Responsible for organizing weekly, monthly, and quarterly review presentations
File and retrieve corporate documents, records, and reports
Open, sort, and distribute incoming correspondence, including mail and faxes
Process corporate invoices for Accounts Payable
Create and maintain visit requests and contact reports
Order and distribute office supplies for department
Point of contact for employees to address inquires, questions, and requests
Represent the company in a courteous and professional manner
Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues
Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc.
Coordinate with International counterparts regarding travel and meetings
The ability to perform other duties as assigned.
Education, Experience/Knowledge & License/Certification:
Bachelor’s degree is preferred
Minimum of associate’s degree
3-5 years of experience supporting VP level
Excellent communication skills are a must (written and verbal)
Organizational and prioritization skills are a must
Must excel with time management and the ability to manage and execute tasks
The ability to network and be a team player
Must be technologically skilled and be proficient in Microsoft Office
Some travel may be required as designated by the Executive (1-2 times per year)
While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
Climb stairs or ride elevators.
Lift and/or move up to 25 pounds.
Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Manipulate keyboard or otherwise access computer, telephone and hand-held devices.
Be exposed to outside weather conditions while going in and out of office buildings.
Be exposed to moderate noise level usually in warehouse settings.
Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
Work is usually conducted in an office environment
#Hybrid
#LI-TS1
Here Are Some of the Great Benefits We Offer:
Most locations offer a 9/80 schedule, providing every other Friday off
Competitive compensation & 401(k) program to plan for your future
Robust medical, dental, vision, & disability coverage with qualified wellness discounts
Basic Life Insurance and Additional Life & AD&D Insurances are available
Flexible Vacation & PTO
Generous Employee Referral Program
Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more
Voluntary Tricare Supplement available for military retirees
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not an employment contract. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.
#J-18808-Ljbffr