Billingsley Property Services II, Inc.
Executive Assistant - Multifamily Operations
Billingsley Property Services II, Inc., Plano, Texas, us, 75086
Executive Assistant - Multifamily Operations
Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family.
Position Summary
The Executive Assistant provides high level administrative and operational support to senior leaders within Billingsley’s Multifamily Operations group. This role supports executives overseeing property operations, performance, and strategy, and plays a critical role in coordinating schedules, communications, and operational priorities across the multifamily portfolio. The ideal candidate is highly organized, detail oriented, discreet, and comfortable operating in a fast paced, operationally driven environment.
Key Responsibilities
Manage complex calendars, meetings, and scheduling for multifamily operations executives
Coordinate internal and external meetings, including preparation of agendas, materials, and follow up items
Serve as a primary point of contact for communications related to multifamily operations, exercising sound judgment and professionalism
Support coordination with property management teams, vendors, and internal departments as needed
Handle confidential and sensitive information with discretion
Prepare correspondence, presentations, reports, and operational documents as requested
Coordinate travel arrangements, itineraries, and expense reporting
Assist with operational projects, reporting deadlines, and executive level initiatives
Support department meetings, site visits, and occasional offsite events
Anticipate needs, proactively resolve administrative issues, and help streamline operational workflows
Qualifications
Experience supporting senior executives, preferably in multifamily, real estate operations, or property management environments
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage competing priorities in a deadline driven environment
High level of professionalism, discretion, and sound judgment
Proficiency in Microsoft Office and comfort learning new systems and operational tools
Ability to work independently while collaborating effectively across property and corporate team
Preferred Qualifications
Experience supporting multifamily operations leaders or regional leadership teams
Familiarity with property management operations, reporting cycles, and site level coordination
Experience coordinating meetings, site visits, or portfolio level initiatives across multiple properties
Work Environment
This role is based in the office and requires flexibility to support multifamily operations needs, including occasional schedule adjustments and site visits.
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Position Summary
The Executive Assistant provides high level administrative and operational support to senior leaders within Billingsley’s Multifamily Operations group. This role supports executives overseeing property operations, performance, and strategy, and plays a critical role in coordinating schedules, communications, and operational priorities across the multifamily portfolio. The ideal candidate is highly organized, detail oriented, discreet, and comfortable operating in a fast paced, operationally driven environment.
Key Responsibilities
Manage complex calendars, meetings, and scheduling for multifamily operations executives
Coordinate internal and external meetings, including preparation of agendas, materials, and follow up items
Serve as a primary point of contact for communications related to multifamily operations, exercising sound judgment and professionalism
Support coordination with property management teams, vendors, and internal departments as needed
Handle confidential and sensitive information with discretion
Prepare correspondence, presentations, reports, and operational documents as requested
Coordinate travel arrangements, itineraries, and expense reporting
Assist with operational projects, reporting deadlines, and executive level initiatives
Support department meetings, site visits, and occasional offsite events
Anticipate needs, proactively resolve administrative issues, and help streamline operational workflows
Qualifications
Experience supporting senior executives, preferably in multifamily, real estate operations, or property management environments
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage competing priorities in a deadline driven environment
High level of professionalism, discretion, and sound judgment
Proficiency in Microsoft Office and comfort learning new systems and operational tools
Ability to work independently while collaborating effectively across property and corporate team
Preferred Qualifications
Experience supporting multifamily operations leaders or regional leadership teams
Familiarity with property management operations, reporting cycles, and site level coordination
Experience coordinating meetings, site visits, or portfolio level initiatives across multiple properties
Work Environment
This role is based in the office and requires flexibility to support multifamily operations needs, including occasional schedule adjustments and site visits.
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