SchooLinks
Responsibilities
Manage All Request for Proposals (RFPs) End-to-End: Lead the entire lifecycle of proposal management, from identifying opportunities to final submission and follow-up
Follow Up with Department Leads and Stakeholders: Ensure collaboration and timely input from Sales, Product, Legal, Finance, and other relevant teams to meet RFP deadlines
Organize Compliance-Related Forms, Proposals, and Contracts: Maintain an up-to-date and accessible system for all regulatory and contractual documents to ensure audit readiness
Analyze Proposals for Risks and Clarifications: Evaluate RFP terms and identify procurement-related questions, risks in contract terms, and negotiation opportunities
Serve as Main Liaison with Contracting Representatives: Communicate with district procurement officers and legal teams to clarify terms, address concerns, and build strong relationships
Research Regulations and Ensure Compliance: Stay current on federal, state, and district-level education procurement laws to ensure all documents and contracts are compliant
Track and Enforce Contract Deadlines and Conditions: Ensure fulfillment of all critical terms such as delivery milestones and service level agreements (SLAs)
Maintain Organized Digital and Physical Record Systems: Establish and uphold document management practices that ensure easy access and version control
Collaborate with Marketing on Product Messaging: Work with the marketing team to ensure that RFP responses reflect the most accurate and impactful positioning of the product
Update Messaging in the Company's Content Library: Keep the centralized content library (Loopio) up to date with the latest value propositions, product descriptions, and competitive differentiators
Requirements
3+ years of experience managing RFPs, RFIs, or contracts in SaaS, EdTech, or the public sector
Familiarity with State and/or public sector procurement processes and compliance requirements (e.g., State portals, business certification process, etc.)
Strong project management and organizational skills with the ability to manage multiple deadlines across teams
Excellent writing and editing skills, with the ability to translate technical and legal language into clear, persuasive content
Proven ability to analyze proposals, identify contractual risks, and develop clarifying questions
Proficiency with RFP and document management tools (e.g., Loopio, Notion, Google Workspace, Salesforce, etc.)
Comfortable interfacing with legal teams, procurement officers, and internal stakeholders
Attention to detail and a proactive mindset toward improving processes and documentation
Bachelor's degree in Business, Communications, Public Administration, or a related field preferred
Benefits
100% health care coverage for Employee
401K with company matching
Dental & Vision
Parental Leave
Subsidized gym membership
Remote work stipend
Annual team offsite
A reasonable estimate of the base salary range for this position is $70,000 - $90,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant's skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.
SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
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Manage All Request for Proposals (RFPs) End-to-End: Lead the entire lifecycle of proposal management, from identifying opportunities to final submission and follow-up
Follow Up with Department Leads and Stakeholders: Ensure collaboration and timely input from Sales, Product, Legal, Finance, and other relevant teams to meet RFP deadlines
Organize Compliance-Related Forms, Proposals, and Contracts: Maintain an up-to-date and accessible system for all regulatory and contractual documents to ensure audit readiness
Analyze Proposals for Risks and Clarifications: Evaluate RFP terms and identify procurement-related questions, risks in contract terms, and negotiation opportunities
Serve as Main Liaison with Contracting Representatives: Communicate with district procurement officers and legal teams to clarify terms, address concerns, and build strong relationships
Research Regulations and Ensure Compliance: Stay current on federal, state, and district-level education procurement laws to ensure all documents and contracts are compliant
Track and Enforce Contract Deadlines and Conditions: Ensure fulfillment of all critical terms such as delivery milestones and service level agreements (SLAs)
Maintain Organized Digital and Physical Record Systems: Establish and uphold document management practices that ensure easy access and version control
Collaborate with Marketing on Product Messaging: Work with the marketing team to ensure that RFP responses reflect the most accurate and impactful positioning of the product
Update Messaging in the Company's Content Library: Keep the centralized content library (Loopio) up to date with the latest value propositions, product descriptions, and competitive differentiators
Requirements
3+ years of experience managing RFPs, RFIs, or contracts in SaaS, EdTech, or the public sector
Familiarity with State and/or public sector procurement processes and compliance requirements (e.g., State portals, business certification process, etc.)
Strong project management and organizational skills with the ability to manage multiple deadlines across teams
Excellent writing and editing skills, with the ability to translate technical and legal language into clear, persuasive content
Proven ability to analyze proposals, identify contractual risks, and develop clarifying questions
Proficiency with RFP and document management tools (e.g., Loopio, Notion, Google Workspace, Salesforce, etc.)
Comfortable interfacing with legal teams, procurement officers, and internal stakeholders
Attention to detail and a proactive mindset toward improving processes and documentation
Bachelor's degree in Business, Communications, Public Administration, or a related field preferred
Benefits
100% health care coverage for Employee
401K with company matching
Dental & Vision
Parental Leave
Subsidized gym membership
Remote work stipend
Annual team offsite
A reasonable estimate of the base salary range for this position is $70,000 - $90,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant's skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.
SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
#J-18808-Ljbffr